Nicoma Park Development Authority Regular Meeting MINUTES September 6, 2011

The Trustees of the Nicoma Park Development Authority met in the Council Chambers at 2221 Nichols Dr., Nicoma Park, OK at 7:00 p.m.

11. CALL MEETING TO ORDER The meeting was called to order by Chairman Pittman at 7:00 p.m.

Trustees present Others present Mark Brill – Ward 1 Beverly McManus – Secretary Jim Shonts – Ward 3 Robert Thompson – City Attorney Cindy Williams – Ward 6 Robert Pittman – Mayor

Trustees absent Kevin Loudermilk – Ward 2 Ward 4 - vacant Shelley Meyers – Ward 5

12. HIGHLIGHTS AND CONCERNS a. Chairman Pittman reported that the sewer project should be kicking off any day.

13. CONSENT AGENDA a. Minutes of August 2, Regular Meeting and August 22 Special Meeting. b. Payment of August Claims. c. Reimbursement of Sewer Fund Petty Cash in the amount of $146.74.

MOTION BY Shonts; SECOND Williams, to approve the Consent Agenda. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

14. BUSINESS AGENDA Discussion, consideration and possible action to be held on the following Business Agenda Items:

A. Approval of Resolution No. 2011-04 authorizing a Clean Water SRF Loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $125,000.00; approving the issuance of a promissory note in the total aggregate principal amount of $125,000.00, secured by a pledge of revenues and a mortgage and authorizing its execution; approving and authorizing the execution of a loan agreement for Clean Water SRF Loan; designating a local trustee and approving and authorizing the execution of a Trust Agreement; approving and authorizing the execution of a mortgage with Power of Sale and Security Agreement; approving and authorizing the execution of a Sales Tax Agreement; ratifying and confirming a Lease Agreement and Operation and Maintenance Contract, whereby the City of Nicoma Park leased its water and sanitary sewer systems to the Nicoma Park Development Authority; approving various covenants; approving and authorizing payment of fees and expenses; and containing other provisions relating thereto.

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 1 MOTION BY Shonts; SECOND Williams, to approve Resolution No. 2011-04. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

15. ADJOURNMENT The meeting adjourned at 7:08 p.m.

Prepared by Secretary on September 8, 2011. Approved by Trustees on October 4, 2011.

______Chairman

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 2 City of Nicoma Park Regular Meeting MINUTES September 6, 2011 7:00 p.m.

The City Council of Nicoma Park met in the Council Chambers at 2221 Nichols Dr., Nicoma Park, OK.

1. CALL TO ORDER The meeting was called to order by Mayor Pittman at 7:08 p.m.

Invocation led by Robert Thompson and flag salute led by Mayor Pittman.

Councilmembers present Others present Mark Brill – Ward 1 Beverly McManus – City Clerk Jim Shonts – Ward 3 Robert Thompson – City Attorney Cindy Williams – Ward 6 Robert Pittman – Mayor

Councilmembers absent Kevin Loudermilk – Ward 2 Ward 4 - vacant Shelley Meyers – Ward 5

2. HIGHLIGHTS AND CONCERNS a. Mayor Pittman encouraged the Council and public to check out the park and look at the work that has been done to improve the park.

3. CONSENT AGENDA The Consent Agenda includes routine items that can be approved by one motion of the Council. If any proposed item does not meet with the approval of the Council, said item will be removed and placed under the Business Agenda. The following items are recommended for consideration:

a. Minutes of the August 2 Regular Meeting. b. Payment of August Claims. c. Acknowledge payment of August Payroll and Benefits in the amount of $45,551.79; City Attorney $500.00; Judge $700.00. d. Approval of September estimated payroll in the amount of $47,000.00. e. Reimbursement of Petty Cash: General Government $148.68 Fire Department $20.08 Police Department $9.56

MOTION BY Shonts; SECOND Brill, to approve the Consent Agenda. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 3 4. PUBLIC HEARINGS Public Hearing to determine whether the following properties should be declared detrimental to the health, benefit and welfare of the public and community and direct staff to take appropriate action to abate same.

Public Hearing to be held for the following properties due to tall weeds and grass and/or the accumulation of trash.

A. Property located at 10400 NE 21st Street, property owner George & Elizabeth Cook.

MOTION BY Williams; SECOND Shonts, to declare the property a nuisance. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

B. Property located at 10024 NE 17th Street, property owner Susan Camp.

MOTION BY Williams; SECOND Shonts, to declare the property a nuisance. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

C. Property located at 11610 E. Draper Ave., property owner Martha Jones. (This item was tabled for 90 days at a previous Council Meeting.)

Item tabled until the October Regular Meeting.

D. Property located at 2133 N. Avery Ave., property owners Georgia Mills, Helen Sitts, and Billie Hayes. (This item was tabled for 30 days at the July 12th Council Meeting.)

MOTION BY Shonts; SECOND Williams, to declare the property a nuisance. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

5. BUSINESS AGENDA Discussion, consideration and possible action to be held on the following Business Agenda Items:

A. Request from the American Legion Post 170 to host the annual Turkey Shoot on Saturdays and Sundays from October 1 – November 27. In the past, the Council has voted to waive the $50 permit fee.

MOTION BY Williams; SECOND Shonts, to approve the request and waive the fee with the condition they obey the burn ban. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

B. Approval of the Financial Statement as of June 30, 2011 and Estimate of Needs for General Fund, Street & Alley Fund and Sinking Fund for fiscal year ending June 30, 2012.

MOTION BY Shonts; SECOND Williams, to approve the Financial Statement and the Estimate of Needs. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 4 C. Approve Annual Membership Dues for the Oklahoma Municipal League in the amount of $1308.17.

MOTION BY Shonts; SECOND Williams, to approve the membership renewal. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

D. Approving Resolution No. 2011-05 approving action taken by the Nicoma Park Development Authority authorizing issuance, sale and delivery of a Promissory Note of the Authority to the Oklahoma Water Resources Board; ratifying and confirming a Lease Agreement and Operation and Maintenance Contract, whereby the City of Nicoma Park leased its water and sanitary sewer systems to the Nicoma Park Development Authority; approving and authorizing the execution of a Sales Tax Agreement; and containing other provisions related thereto.

MOTION BY Williams; SECOND Brill, to approve Resolution No. 2011-05. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

E. Approve Certificate and Municipal Order to the County Clerk and County Treasurer for the City Treasurer, Beverly McManus.

MOTION BY Shonts; SECOND Brill, to approve the Certificate of Municipal Order. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

F. Entering into a 60-month lease agreement with Standley Systems to replace our current copier through the State contract. Our current agreement expires October 1, 2011. The new rate would be $80.62 per month with a maintenance agreement of $0.0095 per copy, which will save the City about $15 to $25 a month over the current contract.

MOTION BY Shonts; SECOND Williams, to enter into a 60-month lease with Standley Systems. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

G. Eliminating Nextel phones in the Fire Department. Nextel’s are not currently working as they should and due to utilization of cell phones and radios, they are not necessary.

MOTION BY Shonts; SECOND Brill, to eliminate the Nextel phones and look at other options. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

H. Drafting a policy on dress code for Nicoma Park Municipal Court. This information will be considered in conjunction with Judge Dan Murdock and Court Clerk Kim Quinton. One objective is to place signs on the doors or walls adjacent to the courtroom. No policy decisions are being asked at this meeting other than consideration of drafting a policy and input from the Council.

Mayor Pittman will be distributing information on a Courtroom Policy for the Council to review. No action taken.

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 5 I. Input from the Council on changing from a six member council to a four member council. (Item requested by Councilmember Shonts.)

MOTION BY Brill; SECOND Williams, to direct staff to work on documents needed to change from a six member council to a four member council. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

J. Pursuing REAP grants for 2011. Discuss Council and community priorities with respect to eligible projects and application restrictions.

The Mayor asked for input on projects they might want to consider for a REAP Grant. He proposed submitting an application to install sidewalks on Hickman to the schools and/or street light at NE 10th and Hickman.

K. Eastern Oklahoma County Communities Partnership participation. The groups focus is on Economic Development for Eastern Oklahoma County. This will be a chance for us to discuss economic development, jobs, increase income potential, our sales tax base and the implications for Nicoma Park’s future.

Tim Hight from EOC Communities Partnership discussed the advantage of the City of Nicoma Park becoming a part of the economic development partnership for Eastern Oklahoma County.

L. Approval of Agreement for Administration of the Sales Tax and Use Tax Ordinances between the Oklahoma Tax Commission and the City of Nicoma Park.

MOTION BY Shonts; SECOND Williams, to approve the Agreement. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

6. NEW BUSINESS This item is listed on the agenda to provide the opportunity for City Council discussion on items which may arise, and which could not have been known about, within 24 hours prior to the meeting.

No items for discussion.

7. REMARKS Remarks from the public or members of the governing body. No formal action can be taken.

Cindy Williams asked about removing the old school zone signs.

Paul Lawson thanked the City for paving Draper around the curve. He also expressed his concern over changing to a four member council.

8. EXECUTIVE SESSION A. Discussion and possible action: The employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Police Chief. Executive Session requested under the provisions of 25 O.S. Section 307(B)(1).

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 6 MOTION BY Shonts; SECOND Williams, to go into Executive Session at 8:49 p.m. AYE VOTES: Brill, Shonts, Williams, Pittman. NAY VOTES: None. ABSENT: Loudermilk, Ward 4-vacant, Meyers. MOTION CARRIED.

The City Council returned to the Regular Meeting at 9:03 p.m.

No action taken.

9. REPORTS a. Planning Commission Minutes b. Code Enforcement c. Fire Department d. Police Department e. ACOG f. Eastern Oklahoma County Medical Development Authority

10. ADJOURNMENT The meeting adjourned at 9:07 p.m.

Prepared by City Clerk on September 8, 2011. Approved by City Council on October 4, 2011.

______Mayor

City of Nicoma Park/NPDA – September 6, 2011 MINUTES – Page 7