HOUSING AUTHORITY OF THE CITY OF GUTHRIE BOARD OF COMMISSIONERS MINUTES OF MEETING MARCH 21, 2013

VOTE LEGEND: Y = YES; N = NO; A = ABSTAIN; ABSENT

1. CALL TO ORDER Chairman Jones called the meeting to order at 3:30 p.m. ROLL CALL / DECLARATION OF QUORUM PRESENT: Chairman Jones Vice-Chairman Robinson Commissioner Reazer Commissioner Hairston Jennifer Ricker, GHA Executive Director/Board Secretary ABSENT: None

Chairman Jones declared a quorum OTHERS IN ATTENDANCE: None

2. INVOCATION – Commissioner Robinson gave the invocation.

3. PUBLIC COMMENTS – NONE

4. RESOLUTION NO.13/03-009: REQUESTS APPROVAL OF MINUTES OF MEETING ON FEBRUARY 21, 2012. Commissioner Reazer made a motion and Vice Chairman Robinson seconded to APPROVE the minutes as presented. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

5. OLD BUSINESS: -REVIEW OF PLAN SUMMARY/DISCUSSION & CONSIDERATION OF: RESOLUTION NO. 13/02-006: Requests approval of an amendment to the Employees Retirement Plan verbiage changing it to utilize an Employee’s time of service for vesting purposes. Commissioner Reazer made a motion and Vice-Chairman Robinson seconded the motion to approve the resolution. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

6. EXECUTIVE DIRECTOR’S REPORT: The E.D.’s Report is a part of the Board’s Packet, Jennifer went over the report with the Board Members. Also included is the Occupancy Report for the prior month ending, the CFP status information.

7. RESOLUTION NO. 13/03-010: REQUESTS APPROVAL OF THE FINANCIAL REPORTS FOR FEBRUARY 2013 (BANKING; INCOME/EXPENSES; BANK RECONCILIATION WITH ACCOUNTS PAYABLE DETAIL) Vice-Chairman Robinson made the motion and Commissioner Reazer seconded to APPROVE the Financial Reports as presented. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

Page 1 of 3 - Minutes 4-18-13 Board Meeting 8. RESOLUTION NO. 13/03-011: Requests approval of the Tenant Accounts Receivables (TAR’s) Charge Offs for FYE 3/31/2013 Low Rent/Public Housing: $8,975.45 & USDA/Rural Development:$-0- Vice-Chairman Robinson made a motion and Commissioner Hairston seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

9. RESOLUTION NO. 13/03-012: Requests approval of the authorized signatures for all banking accounts to include the following Board Member Positions & Staff (removing any others not cited ): Chairman, Paul L. Jones, Vice-Chairman, Lewis C. Robinson III and Executive Director, Jennifer K. Ricker,& Housing Assistant, Judy Scheihing Commissioner Reazer made a motion and Vice-Chairman Robinson seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

10. RESOLUTION NO.13/03-013: Requests approval of the Public Housing/Low Rent Operating Budget FYE 3/31/2014 Commissioner Reazer made a motion and Vice-Chairman Robinson seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

11. RESOLUTION NO.13/03-014: Requests approval of the USDA/Rural Development Operating Budget FYE 3/31/2014 Vice-Chairman Robinson made a motion and Commissioner Hairston seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

EXECUTIVE SESSION: Motion made to enter at 4:35pm by Vice-Chairman Robinson and seconded by Commissioner Reazer. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y Items discussed: 1) Executive Director’s Annual Review 2) Discussion of FY 2013 Salary & Budget requirements 3) Discussion & possible action on Executive Director’s Compensation Motion made to exit at 4:40pm by Commissioner Reazer and seconded by Commissioner Hairston. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

12. RESOLUTION NO. 13/03-015: APPROVING THE RECOMMENDED ACTIONS DISCUSSED DURING EXECUTIVE SESSION -Executive Director’s salary to remain at current level and will be addressed at next review Motion made by Commissioner Reazer and seconded by Vice-Chairman Robinson. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y

13. NEW BUSINESS – None

14. COMMISSIONER INPUT AND PARTICIPATION- None 15. ADJOURNMENT

Page 2 of 3 - Minutes 4-18-13 Board Meeting Commissioner Hairston made a motion to adjourn the meeting at 4:50 P.M. and Vice Chairman Robinson seconded the motion. All Approved. VOTE: Jones-Y, Hairston -Y and Robinson-Absent, Reazer-Absent

RESOLUTION NO. 13/04-016 APPROVES MINUTES OF THE MARCH 21, 2013 MEETING.

APPROVED THIS _18TH_ DAY OF _APRIL_, 2013.

______PAUL JONES, CHAIRPERSON

SEAL

ATTEST:

______SECRETARY

Page 3 of 3 - Minutes 4-18-13 Board Meeting