<p> HOUSING AUTHORITY OF THE CITY OF GUTHRIE BOARD OF COMMISSIONERS MINUTES OF MEETING MARCH 21, 2013</p><p>VOTE LEGEND: Y = YES; N = NO; A = ABSTAIN; ABSENT</p><p>1. CALL TO ORDER Chairman Jones called the meeting to order at 3:30 p.m. ROLL CALL / DECLARATION OF QUORUM PRESENT: Chairman Jones Vice-Chairman Robinson Commissioner Reazer Commissioner Hairston Jennifer Ricker, GHA Executive Director/Board Secretary ABSENT: None</p><p>Chairman Jones declared a quorum OTHERS IN ATTENDANCE: None</p><p>2. INVOCATION – Commissioner Robinson gave the invocation.</p><p>3. PUBLIC COMMENTS – NONE</p><p>4. RESOLUTION NO.13/03-009: REQUESTS APPROVAL OF MINUTES OF MEETING ON FEBRUARY 21, 2012. Commissioner Reazer made a motion and Vice Chairman Robinson seconded to APPROVE the minutes as presented. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>5. OLD BUSINESS: -REVIEW OF PLAN SUMMARY/DISCUSSION & CONSIDERATION OF: RESOLUTION NO. 13/02-006: Requests approval of an amendment to the Employees Retirement Plan verbiage changing it to utilize an Employee’s time of service for vesting purposes. Commissioner Reazer made a motion and Vice-Chairman Robinson seconded the motion to approve the resolution. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>6. EXECUTIVE DIRECTOR’S REPORT: The E.D.’s Report is a part of the Board’s Packet, Jennifer went over the report with the Board Members. Also included is the Occupancy Report for the prior month ending, the CFP status information. </p><p>7. RESOLUTION NO. 13/03-010: REQUESTS APPROVAL OF THE FINANCIAL REPORTS FOR FEBRUARY 2013 (BANKING; INCOME/EXPENSES; BANK RECONCILIATION WITH ACCOUNTS PAYABLE DETAIL) Vice-Chairman Robinson made the motion and Commissioner Reazer seconded to APPROVE the Financial Reports as presented. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>Page 1 of 3 - Minutes 4-18-13 Board Meeting 8. RESOLUTION NO. 13/03-011: Requests approval of the Tenant Accounts Receivables (TAR’s) Charge Offs for FYE 3/31/2013 Low Rent/Public Housing: $8,975.45 & USDA/Rural Development:$-0- Vice-Chairman Robinson made a motion and Commissioner Hairston seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>9. RESOLUTION NO. 13/03-012: Requests approval of the authorized signatures for all banking accounts to include the following Board Member Positions & Staff (removing any others not cited ): Chairman, Paul L. Jones, Vice-Chairman, Lewis C. Robinson III and Executive Director, Jennifer K. Ricker,& Housing Assistant, Judy Scheihing Commissioner Reazer made a motion and Vice-Chairman Robinson seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>10. RESOLUTION NO.13/03-013: Requests approval of the Public Housing/Low Rent Operating Budget FYE 3/31/2014 Commissioner Reazer made a motion and Vice-Chairman Robinson seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>11. RESOLUTION NO.13/03-014: Requests approval of the USDA/Rural Development Operating Budget FYE 3/31/2014 Vice-Chairman Robinson made a motion and Commissioner Hairston seconded to approve the resolution. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>EXECUTIVE SESSION: Motion made to enter at 4:35pm by Vice-Chairman Robinson and seconded by Commissioner Reazer. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y Items discussed: 1) Executive Director’s Annual Review 2) Discussion of FY 2013 Salary & Budget requirements 3) Discussion & possible action on Executive Director’s Compensation Motion made to exit at 4:40pm by Commissioner Reazer and seconded by Commissioner Hairston. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>12. RESOLUTION NO. 13/03-015: APPROVING THE RECOMMENDED ACTIONS DISCUSSED DURING EXECUTIVE SESSION -Executive Director’s salary to remain at current level and will be addressed at next review Motion made by Commissioner Reazer and seconded by Vice-Chairman Robinson. All Approved. VOTE: Jones-Y, Hairston –Y, Robinson-Y and Reazer-Y</p><p>13. NEW BUSINESS – None</p><p>14. COMMISSIONER INPUT AND PARTICIPATION- None 15. ADJOURNMENT</p><p>Page 2 of 3 - Minutes 4-18-13 Board Meeting Commissioner Hairston made a motion to adjourn the meeting at 4:50 P.M. and Vice Chairman Robinson seconded the motion. All Approved. VOTE: Jones-Y, Hairston -Y and Robinson-Absent, Reazer-Absent</p><p>RESOLUTION NO. 13/04-016 APPROVES MINUTES OF THE MARCH 21, 2013 MEETING.</p><p>APPROVED THIS _18TH_ DAY OF _APRIL_, 2013.</p><p>______PAUL JONES, CHAIRPERSON</p><p>SEAL</p><p>ATTEST:</p><p>______SECRETARY</p><p>Page 3 of 3 - Minutes 4-18-13 Board Meeting </p>