Paso Robles Public Schools

PASO ROBLES PUBLIC SCHOOLS District Safety Committee

Minutes for February 10, 2015 Virginia Peterson

Members Present:

Jason Taylor, District Safety Coordinator Nancy Taylor - PRHS Sylvia Armendariz – GB Valerie Dalton - PRYDE Wendy Butterfield – LHS Irma Andrade – PB Laura Eras - VP Pam Hernandez - FM Michelle Keil - KK Kim Gaspar – ACE Rafael Juarez - Culinary Marilyn Richie – BS Mike Bruffey – SIPE Kelly Stainbrook - SSF Linda Bacigalupo - WP Monica Silvia - DO Julie Wright - TC Paul Press – DO

Call to Order: 3:17

Good of the Order:

o PB – Successful Real Shelter in Place

o VP - Successful Real Shelter in Place

o Culinary - All good with low number of incidents

o ACE – CPR training coming up Feb 24 at 8:30 to 12:30 at bus barn

Review of Minutes:

Motion to approve January and September minutes by Wendy Butterfield, 2nd by Kim Gaspar. Motion carried.

Safety Incentive Program:

o Incentive select of winners: Rose Patch Pifer, Clark Kerr at HS Evan ball PRHS, Sharon Upchurch KK, Melinda Mullis at DO

o Everyone in the district receives the links to online quiz.

o Safety Incentive Program Draft for review:

. Monthly safety topic online quiz, drawing of 5 members a month for $20 gift card

. Online safety training $20 gift card drawing

. Caught in the act (CIA) $20 gift card drawing

Old Business: 1. Will be looking at injury reports more closely and returning them back if not complete or incorrect. If there was a safety issue, employee may have to do some corrective action to prevent future incidents, i.e. online training.

2. Purchases for mats have been made now that the budget has been given. Ladders also ordered but paid through from site grant.

3. Radios on order and will distributed when they arrive.

4. Reports

a. Safe school plan reports complete and updated. Site administrator should have.

b. Review of employee accidents: Custodian, foot injury $3,528. Teacher tripped on uneven concrete $3,528 Slip and fall, orange peel, $3528 Custodian, foot got caught and fell into split, $1,578.33 Teacher fell foot caught on chair, $3,528 Doing corrective action have to review Student ran into staff’s knee $3,528 Total: $19,218.33

c. Review of safety inspections from all site Meeting w/ principals and were given 30 days to correct issues. Then safety inspector will go back to check.

d. Presentation by Raptor: Visitor Manager Management Software (School Entry Control System) o Assures name is real – names stored digitally. Scans IDs, takes pictures and information from ID and does a background check

o Knows who is on campus in case of emergency

o Badges – scan legal ID card for first name, last name, and date of birth

. Names checked against sexual offender data base with visuals. Badge provided if legitimate and designated “w/escort” depending on situation

. Custom data base of private alert issues. i.e. former employee issues, custody issues, threat history. No badges and notifications sent out.

o Web base solution – run off the cloud only works with PCs

. Visitor module – Knows who’s checked in and where on campus. Once scanned in, if a concern, picture will come up on page. It will also check aliases. If any, notifications will be sent to people who need to be alerted. District only. . Student module – Checks in tardies, lists approved pick up folks w/picture, gives most updated custody situation, and reports when check outs are becoming a habit.

. Faculty modules - Tracks district employee’s whereabouts, ie. technology staff that go from school to school.

. Volunteer module – registers, creates approval list, manages volunteers, events throughout school district.

o Silent emergency notice on software, not 911 but will call dispatch to notify necessary people.

o Can check in and don’t need to print a badge

. Next year volunteers will have IDs with pictures

o Will be funded with some grants, very cost effective. Approx. $500. a year.

o Numerous reports can be generated.

o Training for less than 15 schools done remotely and through webinar training. Maybe could send out a trainer since we are one of first to use this program in this area.

New Business:

1. New IIPP Illness and Injury Prevention Plan to be reviewed by committee

2. New return to work program to be reviewed by committee

3. New funding request forms to be reviewed by committee

4. Funding Request from sites:

o Pat Butler 4 radios, 2 hats no charge, Jason already has

o ACE requests 3 first aid kits, one at Pifer, BS, and VP. Cost is $99 each plus tax

o First aid kits for all sites to be kept in office for staff, Cost $1100 plus tax. Motion made by Linda and 2nd by Wendy. Motion carried.

o VP 6 non-skit floor mats at $30 each. Motion made by Wendy and 2nd by Irma. Motion carried.

o BS 4 floor mats 60 plus tax. Motion made by Nancy and 2nd by Laura. Motion carried.

5. Not all sign in sheets have been turned in by Flamson, Peterson, and Pifer.

6. New budget for safety committee. Originally started with $2500. New budget includes SIPE’s premium rebate of $9860. Funds going to safety committee. This rebate based on submitted documentation. Could have been twice as much more if all the paper work had been completed.

7. At next meeting, follow up on work order submitted by PB for window on faculty door, a safety issue for staff.

Adjourn:

Motion to adjourn by Linda Bacigalupo and 2nd by Laura Eras. Motion carried. Next meeting following Pismo Beach Risk Management & District Safety Committee Countywide Workshop on March 20, 2015.

Minutes submitted by Irma Andrade