July 23, 2008

WORKSHOP, THE SCHOOL BOARD OF BREVARD COUNTY July 23, 2008

The School Board of Brevard County, Florida met in special session on Wednesday, July 23, 2008 at 9:00 a.m., at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida, for the purpose of evaluating the Superintendent. Notice of the meeting was advertised in The Eagle, Thursday, July 17, 2008 the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

OPENING EXERCISES Chairman Janice Kershaw called the meeting to order at 9:00 a.m.

Members Present: Janice Kershaw, Robert Jordan, Barbara Murray, Larry Hughes, Amy Kneessy

Chairman Kershaw turned the meeting over to Dori Bisbey, Staff Development Specialist of Educational Leadership and Professional Development, who served as Facilitator for the workshop.

The Board’s task for this workshop will be to review the twelve evaluation categories, assign commendations/recommendations where appropriate, and assign writing tasks to each Board member.

Ms. Bisbey reviewed the agenda and stated the goal was for each Board member to complete their written assignments as a result of today’s review and e-mail them to the Board Secretary for incorporating into the main document. The Board will meet again on July 30, 2008 to make any necessary changes and then meet with the Superintendent to present him with the evaluation.

Writing summary assignments were discussed and distributed as listed below. Format to be one paragraph per topic, written in the third person.

Janice Kershaw - Opening Statement Amy Kneessy – Top 6 Summary (A-F) Barbara Murray - Bottom 6 Summary (G-L) Larry Hughes - Strategic Plan & Priority Objectives (M) Robert Jordan - Conclusion/Summary/Future Priorities

The Board reviewed each of the twelve sections contained in the evaluation instrument and made either commendations or recommendations to be used to develop the evaluation summary as follows:

A: Serves as Principal Advisor to the Board C: Kept Board informed especially on financial issues. Friday Update. C: Has done an excellent job informing the Board of issues related to charter schools, state funding, personnel action, and emergency (fire) procedures. R: Weekly status report for recommendations.

B: Communicates Sound Philosophy of Education C: Support of National Board Teachers and SSNP R: Develop a plan to evaluate the efficacy of professional development.

C: Makes Appropriate Decisions and Recommendations C: Budget and Soft Redistricting. Revenue shortfall. Charter Schools.

D. Manages and Supervises Divisions C: Taking Sterling feedback and implementing improved processes. R: Enhance focus on the oversight of accounting and facility departments. July 23, 2008 E: Directs and Controls Financial Resources C: Kept Board informed especially on financial issues. Friday Update. C: Budget cuts were highly prudent at this time. Outcomes of budget cuts are yet to be determined. Public communication was greatly increased. C: Excellent job of staying on top of factors within our control, like our investment policy and pulling out of the LGIP, insurance premiums, and making adjustments to capital plans. Conservative fiscal practices have paid off in terms of our ability to be flexible in a volatile budget year. R: Property control, bookkeeper training and turnover continue to be a concern.

F: Present Evidence of Quality Programs C: Ten year facilities plan. C: Thomas Gamble Inaugural Award for Excellence in Education, National Civic Star Award, AARP Top 50 Employers, Music Demonstration Schools, Child Care Safety Program, Excellence in Visual Arts Program, Excellence in Physical Education Award Program, National Board Certified Teachers, Collegiate High Schools, Field Trip Study Programs and Robotics/Lego all have shown why Brevard is 1st in Florida C: BPS Scorecard C: High quality of the district is communicated in the Strategic plan. R: Continue open communication on all student performance.

G. Recommends Personnel for Employment C: Makes appropriate recommendations concerning recruitment, selection, employment, retention and freezes. R: Continued focus on succession plan.

H. Consults with subordinates C: Adjustments in Assistant Superintendent Roles and Responsibilities including Area Superintendent and Facilities to reflect current environment. R: Continue focus on open communication. R: Emphasis on cross training.

I. Interprets and Administers Board Rules C: Regular cycle of policy review. R: New administrations have training of policy implementation.

J. Builds Positive Community Attitude C: Community feedback on budget reduction.(i.e. website for community input) C: Complimentary correspondence. R: Increase efforts for statistical validity for community input.

K. Develops Plans C: Linkage with the Strategic Plan to School Improvement Plan C: Interlocal agreement

L. Demonstrates Professional Attributes C: Leadership within the educational community. C: Anticipates problems and initiates preventative actions. C: Greater level of trust. R: Continue to strive for harmonious relationships/take the high road.

M. Strategic Plan Objective C: Goal 1: 4 out of 5 completed. C: District Safety and Security. C: “Be There” campaign C: Assistant Principal Salaries R: Evaluate the “Be There” campaign R: Special education needs to be re-defined as curriculum not just thought of as a service. The same attention to initiate “state of the art” high academic programs needs to be applied to the initiating new ESE programs. R: Ethics July 23, 2008

The Board will write the essay components over the next few days and will forward to the Board Secretary by noon on Friday, July 25, 2008 to be incorporated into a draft document. The draft document will be returned to the Board for review and for finalization of the summary section. The Board will meet again on Wednesday, July 30, 2008 from 2:30 – 4:00 p.m. for a final review of the document and then will meet with the Superintendent from 4:00 – 5:00 p.m.

Ms. Kershaw requested that 30 minutes be added to this segment of the Superintendent’s Evaluation. She requested the following documents be available during this segment of the evaluation: strategic plan, priority objective and the pay for performance. The Board decided to keep the wording of Less than Desired other than Needs Improvement on the scale for the evaluation. Ms. Kershaw stated the Board would need to utilize the time to go back over the Strategic Plan and Priority Objectives and discuss further the Pay for Performance section.

Ms. Kershaw thanked Ms. Bisbey and Ms. Joy for the preparations that were done for the workshop.

A copy of the evaluation summary are posted on the district website and filed in the Board office.

The meeting adjourned at 11:08 p.m.

______Chairman

ATTEST:

______Secretary and Superintendent of Schools