Withernsea Town Council, Municipal Buildings, 243 Queen Street, Withernsea, HU19 2HH

Withernsea Town Council, The Meridian Centre, 201 Queen Street, Withernsea, HU19 2HH Tel/Fax: 01964 614984. Email: info @withernseatowncouncil.co.uk Web: www.withernseatowncouncil.co.uk

AGENDA Issued 30/8/16 Dear Councillor,

You are hereby summoned to a meeting of the Withernsea Town Council, on Monday 5th September 2016 at 7pm, in the Meridian Centre, 201 Queen Street, Withernsea. Please note Council meetings will finish promptly at 9.30pm. The agenda is specified below.

Yours sincerely

J Moxon Mrs. J. Moxon MILCM, Clerk to the Council.

Members of the public may speak on any item(s) appearing on the public agenda, (or on any other matter that falls within the Council’s terms of reference) during the public participation session or other time at the discretion of the Chair. Audio and video recording of this meeting may take place with certain restrictions.

AGENDA. Part 1. Public session.

1. Apologies: To receive and approve any apologies for absence.

2. Declarations of Interest: a. To record declarations of pecuniary / non pecuniary interests by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

b. To note dispensations given to any member of the council in respect of the agenda items below.

3. To receive the resignation of Cllr. Darren England, North Ward.

4. Minutes*: To confirm (or receive) that minutes of the following meeting(s) are a true and correct record of that which took place. a. Confirmation of Town Council minutes dated 8.8.16 b. Receive minutes of Withernsea Festivals committee16.8.16 c. Receive minutes of the Christmas Lights committee 23.8.16. d. Receive minutes of the Tourism committee 19.8.16 e. Receive minutes of the Personnel committee 10.8.16

5. Public Participation including Police report: To agree to receive the police report and adjourn the meeting for police and public participation.

6. Clerks Report*: To receive report / update from the Town Clerk.

7. Reports by Ward Councillors: To receive brief reports from Ward Councillors representing Withernsea on matters of interest to Town Councillors and the local community.

8. Reports by representatives to outside bodies: To receive any reports from WTC members representing

9. Councillors questions: To answer questions raised under Standing Order No. 8.

10. Items: Items to consider / confirm / agree / adopt by Withernsea Town Council.

a. To consider request for use of the greenhouse by Men in Sheds Project.* b. b. To consider request for use of Valley/Italian Gardens and the Seafront (under license) for Viking festival 27-31st May 2017 by Withernsea 17. Cllrs BC/PW

c. Consider request from Janet Murray to for relocation of celebrate Withernsea boards*

d. Consider request for a memorial plaque to be placed on existing bench in Italia Gardens.

e. Consider request for use of the Pop In for one night a week for youth drop in.*

f. Consider invitation from St. Matthews Church re Flower Festival 17/18 September*.

g. Discuss possibility of moving Armada Beacon – Cllr TD

10. Development Control: To resolve the following Application(s) / Receive decisions (NOD) made. All planning applications are available and accessed electronically from the ERYC website.

a. Application 16/02870/PLF – For Change of use from bank (A2class 2) to two shops with new access to shop unit 2 (A1 class1) and alterations and new stairs to rear to form two flats (C3) at HSBC 145 Queen Street, Withernsea for Mr. Mofeed Yousif. http://newplanningaccess.eastriding.gov.uk/newplanningaccess/applicationD

b. APPEAL for application DC/15/05015/PLF/EASTSE 24.12.15 PLF for the erection of a two bedroom bungalow for Mr R. Kelly. DISMISSED*

11. Financial matters: a. To approve payment schedule for August 2016.*

12. Councillors reports.

13. To resolve that members of the press and public be excluded as matters are of a confidential nature are to be discussed.

Part 2. Private session

14. In Camera.

To consider recommendations from the personnel committee:

a. To receive update from the Clerk/Personnel Committee* b. Office opening hours to revert back to 11-3 Monday, Wednesday & Friday. www c. To consider one full council meeting per month/second Circ Monday in the Month. File /Notice board d. To consider cover/office opening during staff absences. *

ERYC= East Riding of Yorkshire Council. WTC=Withernsea Town Council * = copied to Councillors