University of Waterloo Library s1

University of Waterloo Library

TEMPORARY EMPLOYEE ORIENTATION CHECKLIST (Contracts)

Staff Member’s Name ______

Department ______Date of Appointment ______

DEPARTMENT HEAD’S RESPONSIBILITY

In advance of your new hire’s start date, use the Managers Checklist for New Hires to arrange for computer, email, keys, furniture, etc.

* denotes attached document

1. GENERAL ____ 1. Meet with new employee to welcome him/her, and to introduce his/her immediate supervisor, and, where possible, other staff members ____ 2. Provide copy of the Library Mission Statement * ____ 3. Provide copies of department and Library organization* charts; explain structure ____ 4. Provide copies of Guide to the Dana Porter and Davis Centre Libraries * ____ 5. Indicate the URLs to link to UW’s Policies, Procedures, and Guidelines, and the Library Staff Manual If employee is a Librarian, indicate the URL for the Librarian’s Employment Handbook

2. HOURS OF WORK ____ 1. Indicate the working week and hours; explain storm closing procedure * ____ 2. Provide copy of and explain Library Flextime Regulations * and department specific flextime guidelines (userid libstaff, password TheBest!) ____ 3. Indicate location of sign-in/out sheets ____ 4. Review regularly-scheduled weekend and evening work (where applicable)

3. ATTENDANCE ____ 1. Mention sick leave policy (6 days for one year contract, prorated for contracts less than one year) ____ 2. Explain procedures for reporting illnesses, family emergencies, etc: ____ a. who and when to call ____ b. what information to provide ____ c. use of Physician’s Form * ____ 3. Review vacation entitlement (ten days for one year contract) and explain scheduling of vacation time within the department. Staff hired for less than one year receive 4% vacation pay in lieu of vacation days.

4. COMPENSATION ____ 1. Indicate when staff are paid, and how (i.e. salary deposited to their bank account)

5. BENEFITS ____ 1. Show samples of and explain where to get and how to complete ____ a. supplementary drug plan claim forms* (contracts one year or more) Paramedical Prescription drugs 2. Injury/incident report forms * For active links on this form please refer to the Orientation Cklst Temporary Staff on the Library Managers site SUPERVISOR’S RESPONSIBILITY

6. THE JOB ____ 1. Review requirements of the job: provide employee with a job description, and appropriate Job Hazard Analysis (JHA) ____ 2. Outline training schedule ____ 3. Introduce new staff member to co-workers ____ 4. Specify resource person to whom questions can be directed

7. THE WORKPLACE ____ 1. Give new staff member a tour of the work area and instructions re: procuring necessary keys (if applicable) ____ 2. Indicate location of: ____ staff lounge ____ restrooms ____ eating facilities nearby ____ parking lot 3. Review the Basic Principles * of the University of Waterloo workplace 4. Review the Principles of Inclusivity *

8. SAFETY ____ 1. Indicate locations of: ____ a. first-aid kit ____ b. fire extinguisher ____ c. Safety Manual, encourage staff to read it. ____ 2. Review evacuation procedures ____ 3. Specify regulations/guidelines governing: ____ a. lunch periods, coffee breaks ____ b. minimum staffing requirements ____ c. medical appointments ____ d. use of telephone

9. COMPULSORY TRAINING ____ 1. Employee Safety Orientation (mandatory) ____ 2. Workplace Violence and Harassment Awareness (mandatory) ____ 3. WHMIS for UW Employees (as appropriate) ____ 4. AODA (Accessibility for Ontarians with Disabilities Act) (mandatory)

Orientation conducted by:

______Department Head/Manager Date

______Supervisor Date

Please submit completed form to the Library Office Nov. 5, 2014

For active links on this form please refer to the Orientation Cklst Temporary Staff on the Library Managers site