<p> University of Waterloo Library</p><p>TEMPORARY EMPLOYEE ORIENTATION CHECKLIST (Contracts)</p><p>Staff Member’s Name ______</p><p>Department ______Date of Appointment ______</p><p>DEPARTMENT HEAD’S RESPONSIBILITY</p><p>In advance of your new hire’s start date, use the Managers Checklist for New Hires to arrange for computer, email, keys, furniture, etc. </p><p>* denotes attached document</p><p>1. GENERAL ____ 1. Meet with new employee to welcome him/her, and to introduce his/her immediate supervisor, and, where possible, other staff members ____ 2. Provide copy of the Library Mission Statement * ____ 3. Provide copies of department and Library organization* charts; explain structure ____ 4. Provide copies of Guide to the Dana Porter and Davis Centre Libraries * ____ 5. Indicate the URLs to link to UW’s Policies, Procedures, and Guidelines, and the Library Staff Manual If employee is a Librarian, indicate the URL for the Librarian’s Employment Handbook</p><p>2. HOURS OF WORK ____ 1. Indicate the working week and hours; explain storm closing procedure * ____ 2. Provide copy of and explain Library Flextime Regulations * and department specific flextime guidelines (userid libstaff, password TheBest!) ____ 3. Indicate location of sign-in/out sheets ____ 4. Review regularly-scheduled weekend and evening work (where applicable)</p><p>3. ATTENDANCE ____ 1. Mention sick leave policy (6 days for one year contract, prorated for contracts less than one year) ____ 2. Explain procedures for reporting illnesses, family emergencies, etc: ____ a. who and when to call ____ b. what information to provide ____ c. use of Physician’s Form * ____ 3. Review vacation entitlement (ten days for one year contract) and explain scheduling of vacation time within the department. Staff hired for less than one year receive 4% vacation pay in lieu of vacation days.</p><p>4. COMPENSATION ____ 1. Indicate when staff are paid, and how (i.e. salary deposited to their bank account)</p><p>5. BENEFITS ____ 1. Show samples of and explain where to get and how to complete ____ a. supplementary drug plan claim forms* (contracts one year or more) Paramedical Prescription drugs 2. Injury/incident report forms * For active links on this form please refer to the Orientation Cklst Temporary Staff on the Library Managers site SUPERVISOR’S RESPONSIBILITY</p><p>6. THE JOB ____ 1. Review requirements of the job: provide employee with a job description, and appropriate Job Hazard Analysis (JHA) ____ 2. Outline training schedule ____ 3. Introduce new staff member to co-workers ____ 4. Specify resource person to whom questions can be directed</p><p>7. THE WORKPLACE ____ 1. Give new staff member a tour of the work area and instructions re: procuring necessary keys (if applicable) ____ 2. Indicate location of: ____ staff lounge ____ restrooms ____ eating facilities nearby ____ parking lot 3. Review the Basic Principles * of the University of Waterloo workplace 4. Review the Principles of Inclusivity *</p><p>8. SAFETY ____ 1. Indicate locations of: ____ a. first-aid kit ____ b. fire extinguisher ____ c. Safety Manual, encourage staff to read it. ____ 2. Review evacuation procedures ____ 3. Specify regulations/guidelines governing: ____ a. lunch periods, coffee breaks ____ b. minimum staffing requirements ____ c. medical appointments ____ d. use of telephone</p><p>9. COMPULSORY TRAINING ____ 1. Employee Safety Orientation (mandatory) ____ 2. Workplace Violence and Harassment Awareness (mandatory) ____ 3. WHMIS for UW Employees (as appropriate) ____ 4. AODA (Accessibility for Ontarians with Disabilities Act) (mandatory)</p><p>Orientation conducted by:</p><p>______Department Head/Manager Date</p><p>______Supervisor Date</p><p>Please submit completed form to the Library Office Nov. 5, 2014</p><p>For active links on this form please refer to the Orientation Cklst Temporary Staff on the Library Managers site</p>