Frequently Asked Questions: Controlled Substances
1. What are the DEA schedules or code numbers for the Substances we are using?
Here is a list of federally controlled substances: http://www.deadiversion.usdoj.gov/schedules/index.html
Also note that Tramadol considered a Schedule IV controlled substance in the state of Illinois.
2. What are names and addresses of Controlled Substance Sources?
Webster Veterinary Pfizer Animal Health Midwest Veterinary Supply Vortech Pharmaceutical 86 Leominster Road 800 5th street NW 6251 Innovation Blvd 6851 Chase Road Sterling, MA 01564-2198 Fort Dodge, Iowa 50501 Fort Wayne, Indiana 46818 Dearborn, MI 48126 1-800-225-7911 1-800-685-5656 1-800-447-7496 1-800-521-4686
Butler Schein, Inc. Butler Schein, Inc. Sigma-Aldrich, Inc. For Class III, IV & V For Class II P.O. Box 18817B 135 Duryea Road 3820 Twin Creeks Dr. St. Louis, MO 63160 Melville, NY 11747 Columbus, OH 43204 1-800-325-3010 1-800-483-8329 1-800-552-8387
3. What type of forms can DAR recommend for tracking individual vials and usage of controlled substances?
The Drug Inventory Form tracks individual vials based on drug type, delivery date, lot numbers and expiration dates. DAR has a system in place to issue a unique number for each vial as it is received from the distributor. Drug Inventory Form
The Drug Control Card tracks the usage of individual vials. We also include on the card the concentration and expiration date of the drug. Drug Control Card
4. Controlled Substances Registration Information is available at the following:
State of Illinois: Illinois Controlled Substances License Illinois Department of Financial and Professional Regulation ATTN: Illinois Department of Professional Regulation 320 W. Washington Street Springfield, IL 62786 217-785-0800 http://www.idfpr.com/profs/info/contsub.asp (select “097 Other Cont Subs License”)
Federal: Researcher Controlled Drug Registration- DEA Form225 Kluczynski Federal Building 230 South Dearborn Street Suite 1200 Chicago, IL 60604 (312) 353-1236 (New Applications) (800) 478-7630 (New Applications in state only) http://www.deadiversion.usdoj.gov/index.html (select “New Applications Online” in quick links section) 5. Disposal of Controlled Substances:
Persons desiring to dispose of controlled substances may request assistance from the DEA Special Agent in Charge of the area in which the person is located. Registrants must use DEA Form 41. Full instructions can be found at: http://www.deadiversion.usdoj.gov/21cfr_reports/surrend/index.html
The current DEA Special Agent in Charge can be found at: http://www.deadiversion.usdoj.gov/offices_n_dirs/fielddiv/chicago.htm
6. Do I qualify for the fee exemption on the federal DEA registration? (Item# 10 on the Federal Application):
Yes, as an employee of a state university, you qualify for the fee exemption. However, you may not transfer the registration to another institution and your supervisor is required to place their signature on Item#10 as assurance of your employment.
7. Do I qualify for the renewal fee exemption on the state DEA registration? Yes. In order to receive the renewal fee exemption, the following information should be on the state DEA registration application.
Block 2 – Check “Government Owned Facility” Block 3 – Fill in “University of Illinois, Research Laboratory of (PI)” Block 6a – Enter PI as the contact person
Those holding individual registrations who want to be fee exempt will need to either call the IDFPR to seek a change in the name or reapply.
8. What special procedures are required to purchase Class II DEA controlled substances?
To purchase Class II controlled substances, it is necessary for the DEA registration holder to provide original copies of a DEA-222 form with the order. This requires that all purchase orders listing Class II controlled substances must be mailed (not faxed) to the supplier. Instructions for ordering DEA-222 forms can be found at http://www.deadiversion.usdoj.gov/faq/dea222.htm
9. Is there a supplier of double lock storage cabinets for controlled substances?
You can find standard “Narcotic Cabinets” through Health Care Logistics Inc. at http://www.hcl-intl.com/ . They range in price from $135.00 to $700.00. Please be aware that DEA regulations require that the cabinet be secured. Regulatory inspection officers checking drug storage facilities will confirm that cabinets/safes are secured properly.