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M Noo the Ch Lu Eeting of On, Wedne Hicago Trib Ther King Someth The Board Book Meeting of the Board of Trustees of the Chicago Historical Society Noon, Wednesday, January 25, 2017, at the Chicago History Museum (Hyperlink to Table of Contents) The Chicago Tribune recommends the Chicago History Museum for Martin Luther King Day: “Probably the most thorough programming with something for all ages is at the Chicago History Museum.” We share Chicago’s stories, serving as a hub of scholarship and learning, inspiration and civic engagement. BOARD BOOK TABLE OF CONTENTS CHICAGO HISTORICAL SOCIETY BOARD OF TRUSTEES MEETINGS (Jump to links to each section) MEETING‐RELATED AND BACKGROUND MATERIALS TAB 1 AGENDA; CHAIR’S REPORT Also includes consent agenda materials, such as Minutes from the last Board of Trustees meeting, minutes from recent Executive Committee meeting(s), routine authorizations and motions TAB 2 PRESIDENT’S REPORT AND SPECIAL PRESENTATIONS TAB 3 AUDIT AND FINANCE INTERIM FINANCIALS FY 2017 SECOND QUARTER TAB 4 NOMINATING COMMITTEE Current list of Officers and Trustees (no new nominations this meeting) TAB 5 DEVELOPMENT COMMITTEE AND SUPPORT GROUPS Making History Committee, Guild, Costume Council TAB 6 INVESTMENT COMMITTEE TAB 7 VICE PRESIDENT’S REPORT Includes reports from Collections and Research Committee BACKGROUND FEATURES TAB 8 PRESIDENT’S BACKGROUND Activities, book recommendations, blogs, news from our Museum, Museums in the Park, and from the field TAB 9 BOARD SUPPORT Vademecum – Trustee guide to what’s coming up at the Museum, committee members, committee dates, news about Trustees, list of Board orientation materials (available upon request), and refresher item from orientation materials TAB 10 EXTRA CREDIT An important report on gun violence in Chicago We welcome two new Trustees to today’s meeting– Ronald G. Kaminski, P.E., CEO and Founder of HBK Engineeringg, LLC Former Member of the Chicago Metro History Board Mark D. Trembacki Financial Services Executive, Lecturer at University of Illinois Business School Former Chair of the Chicago Metro History Fair Board (Mark is at right; he is photographed with Frank Valadez, now the CHM’s Director, Metro History Fair) We share Chicago’s stories, serving as a hub of scholarship and learning, inspiration and civic engagement. We share Chicago’s sstories, serving as a hub of scholarship and learning, inspirationn and civic engagement. Tab 1 – Chair’s Report: Meeting Agenda Welcome and Announcements Consent Agenda (Minutes and other routine matters that will be considered in one motion; any Trustee may remove any matter from the Consent Agenda) Special Matters CHICAGO HISTORICAL SOCIETY, BOARD OF TRUSTEES MEETING Wednesday, January 25, 2017, 12 noon – 1:30 p.m. Chicago Room North, Chicago History Museum, AGENDA 1. Call to Order, Welcome, and Announcements – David D. Hiller, Chair Tab 1 Overview of meeting: Up to an hour for committees, then proceed to the Jim and Kay Mabie Gallery, opposite the store, on the Museum’s first floor Welcome to new Trustees, Ronald G. Kaminski and Mark D. Trembacki Consent Agenda – Any Trustee may request a discussion of these items: o Minutes of the Board of Trustees meeting of October 26, 2016. o Application of a distribution from the Cohn Foundation o Adoption of a resolution requested by Harrison Street Partners in connection with our investment in their fund. Presentation of J. Young Scammon Award to Paul Dykstra Appointment of Digital Future Committee 2. President’s Report ‐‐ Gary Johnson, John Russick Tab 2 3. Finance and Audit Committee – Cheryl Obermeyer Tab 3 Interim Financials 4. Nominating Committee – (no new nominees) Tab 4 5. Development Committee – Larry Selander Tab 5 6. Making History – Dan Jaffee Tab 5 7. Support Group Reports Tab 5 The Guild of CHS – Elizabeth Richter Costume Council – Kristin Noelle Smith 8. Investment Committee – Paul Dykstra Tab 6 9. Vice President’s Report – Russell Lewis Tab 7 New acquisition Visit to the Jim and Kay Mabie Gallery and near‐by first‐floor areas 10. Adjournment (from the Jim and Kay Mabie Gallery) [Note also background Tabs 8 and 9. Tab 9 includes the Trustee Vademecum, committee members and dates lists, and news about Trustees. Also included is a refresher of Board orientation materials. This time, a map of the Museum. Tab 10, “Extra Credit,” includes an important study on gun violence in Chicago.] We share Chicago’s sstories, serving as a hub of scholarship and learning, inspirationn and civic engagement. Consent Agenda Any Trustee may request a discussion of these items: Minutes of the Board of Trustees meeting of October 26, 2016 (see attached). Application of a distribution from the Cohn Foundation (see attached). Adoption of a resolution requested by Harrison Street Partners in connection with our investment in their funds (see attached). Chicago Historical Society Board of Trustees Minutes of Meeting of October 26, 2016 Pursuant to due notice, the Board of Trustees of the Chicago Historical Society met on October 26, 2016, in the offices of Jones Day, 77 West Wacker, Chicago, Illinois. Trustees and Life Trustees in attendance: James Alexander, Greg Besio, Matt Blakely, Walter Carlson, Warren Chapman, James Duff, Paul Dykstra, Bon French, Sallie Gaines, Tim Gilfoyle, Greg Goldner, Mary Lou Gorno, David Hiller, Dan Jaffee, Gary Johnson, Falona Joy, Randye Kogan, Bob Lee, Russell Lewis, Michael Nemeroff, M. Bridget Reidy, Elizabeth Richter, John Rowe, Jeff Semenchuk, Joe Seliga, Kristin Smith, Jeff Yingling. Staff in attendance: Michael Anderson, Anthony Amettis, David Deyhle, Cheryl Obermeyer, John Russick, Luciana Crovato, and Frank Valadez. Guests: Thomas Brean (Grant Thornton); Sharief El‐Gabri, Timothy Fitzsimons, Charles Jackson (Jones Day); Saxby Wiles and Trevor Connie (CHM interns). Call to Order James Alexander called the meeting to order at 12:00 PM. Mr. Alexander thanked Bob Lee for hosting the meeting at the offices of Jones Day. Mr. Alexander announced that the committee reports would be streamlined in order for Trustees to receive a special presentation from John Russick. Mr. Alexander reminded Trustees of the Chairman’s Reception on November 10 at the Chicago Yacht Club. Consent Agenda Mr. Alexander asked if anyone wanted to remove items from the Consent Agenda. Motion to approve consent agenda: o Minutes of the Board of Trustees meeting of July 20, 2016, and o Two matters relating to the recently‐completed acquisition by the Chicago Historical Society of the assets of the Chicago Metro History Education Center— Ratification of the Asset Purchase Agreement, and Amendment to the CHS Retirement Plan, allowing the transferring staff members to include their time served with the Chicago Metro History Education Center. Motion approved. 1 President’s Report Mr. Johnson thanked guests from Jones Day, who provided counsel pro bono for the acquisition of the Chicago Metro History Education Center (Messrs. Jackson, Fitzsimons, and El‐Gabri). He also reported on the first weeks of having the Metro History Fair as a department of the Museum. He introduced Frank Valadez, who is now the department director for the Chicago Metro History Fair. Audit and Finance Report Ms. Obermeyer, Vice President of Finance, invited Thomas Brean from Grant Thornton to deliver an overview of the annual audit process. Mr. Brean reported positive results, with no important issues raised during the process. The final audit was presented to the Finance and Audit Committee in advance of the Board of Trustees meeting. Motion to approve the audited financial report. Motion approved. Ms. Obermeyer Cheryl also reviewed select changes in the financials from FY2016 to FY2017. At June 30, return percentage for investments was ‐4%. This reduction in the value of investments was due to some downturn in the markets during the relevant periods. She also reminded the Board that there had been a realignment of our investment strategy following the January 2016 meeting of the Investment Committee. This conservative direction was designed to protect the endowment from losses, but, of course, also means that we may find it more difficult to capture some market gains. Nominating Committee Ms. Gorno proposed five action items on behalf of the Nominating Committee: Election of Rev. Dennis Holtschneider, C.M. as Life Trustee Election of Mark Trembacki as new Trustee Election of Ronald Kaminski as new Trustee Re‐election of Trustees whose terms end December 31, 2016 Election of slate of officers with terms ending December 31, 2018— o David Hiller, Chair o Walter Carlson, First Vice Chair o Daniel Jaffee, Second Vice Chair o Tobin Hopkins, Treasurer o Falona Joy, Secretary o James Alexander, Chair Emeritus Motion to adopt elected slate. Motion approved. Development Committee On behalf of the Chair, Larry Selander, Michael Anderson reported positive first quarter results of the Annual Fund. This is due in part to contributions received in memory of 2 Life Trustee Philip D. Block III. Mr. Anderson reported that the This Is Chicago campaign is approaching the half way mark. He thanked all of the Trustees for their participation. Making History Awards Committee Chair Dan Jaffee announced the slate of awardees for the 2017 ceremony: Ariel Investments, accepted by John Rogers and Mellody Hobson; Monsignor Kenneth Velo; Deborah DeHaas; and Richard Duchossois. Presenters will be announced a future date. Mr. Jaffee encouraged Trustees to help keep the momentum from the previous year, which saw $1 million in contributions for the first time. He reminded Trustees that the event will be held on June 7. The Guild of the Chicago History Museum Ms. Richter announced that the final payment towards Guild Gallery pledge will be made by the end of the fiscal year. Ms. Richter reported on The Guild’s recent programs, which explored the 1933 Century of Progress exhibition and the “Grand Dames” of the Gold Coast. Ms. Richter announced that its spring fundraiser that will coincide with the opening of the SPIES! Exhibition at the Museum. The Costume Council of the Chicago History Museum Ms.
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