Princeton University

Power OPAC Princeton University Summer 2001

1. Prerequisite:

“Searching the OPAC” (either version, offered earlier this summer) or equivalent experience. Familiarity with the new features of Voyager 2000

2. Summary:

a. Using EndNote b. Quick review of available searching methods c. Boolean keyword searching and using Limits

3. Handouts

a. Boolean Keyword Indexes b. MARC Format (showing sources of Limits) c. Power OPAC Searching Problems

4. Using EndNote with the catalog: (to produce bibliographies from catalog records)

For instructions, go to the following URL and click on EndNote: http://libweb.princeton.edu/about_the_library/ or go directly to: http://infoshare1.princeton.edu:2003/systems_office/endnote/index.html When correctly configured, you can search the catalog from within EndNote.

5. Review of available searching methods:

Browse searches: Author, Subject Heading, Call Number, Author/Composer— Sorted by Title: These searches produce a Search Results List containing headings from the respective index. You can browse backwards and forwards in the index. There is automatic right truncation of your search statement.

Left-Anchored searches: Title, Journal Title These searches produce a Title List containing only those titles which match the search. There is automatic right truncation.

Keyword searches: Ranked Keywords (use + for key terms), Keywords (use and, or, not), Guided Search These searches produce a Title List containing only those titles which match the search. No automatic truncation. Use a question mark (?) for right truncation. 6. Guided Keyword

a. Customized indexes for Princeton

The following lists are suggestive of the scope of each index. A full list of the MARC fields and subfields searched by each index is available upon request:

Keyword Anywhere: Searches all variable fields in catalog record (010 through 9xx)

Title: Searches uniform titles, key titles, title field (all subfields except author; includes general material designation), all other titles, original titles, series titles, contents notes, title portion of name-title entries, former titles and later titles (for serials)

Author: Searches personal name authors, corporate body authors, conference names as authors, political jurisdictions as authors, wherever they appear in catalog records (includes series statements)

Subject: Searches Library of Congress subject headings, personal names/corporate bodies/conference names/geographic entities as subjects, some “free” index terms (653 field), genre headings.

Publisher Information: Searches all imprint statements (searches place of publication, publisher, and date); includes all publication information in reproduction notes (e.g. for photoreproductions), original version (“reprint”) notes, and issuing body notes.

Series Title: Searches all series titles and related entries; includes untraced series and many linking (7xx) entries.

Notes: Searches all fields and subfields of all notes in catalog records. Also searches some special fields pertaining to serials (e.g. frequency, dates of publication/volume designation), and introductory phrases in some title added entries (e.g. “at head of title”)

Standard Number: Searches all standardized numbers assigned to documents, including Library of Congress control number, ISBN, ISSN (includes ISSN of series), SuDoc no., music publisher no., OCLC or RLIN numbers, Coden, and others.

URL: Electronic Access: Searches URLs in 856 fields.

Music Opus/Thematic Number: Searches the number of the part or section in certain music uniform titles

Performers/Credits: Searches the notes containing performers and credits. Used primarily for visual materials and sound recordings.

Genres: Searches form subheadings in Library of Congress Subject Headings, e.g. Congresses, Bibliography, Atlases, Catalogs, Exhibitions, Dictionaries, Encyclopedias, Guidebooks, etc. Also searches certain “form” additions to uniform titles (mainly Selections), and “genre” subject headings (e.g. “Academic dissertations”—added to all Princeton dissertations). Includes bibliography notes.

Accompanying Material: Searches the illustration statement (e.g. ill., maps) and the addition to the collation for accompanying material (e.g. + 2 computer disks). Remember that some accompanying material is described in notes (use Notes)

Local Notes: Searches special notes pertaining to Princeton’s copy (e.g. “Signed by the author”); genre subject headings (e.g. “Academic dissertations”); citation, index/finding aids, or provenance notes (used in rare books cataloging); and some special local fields used in Princeton cataloging.

Map Information: Searches cartographic mathematical data, geographic classification codes, and notes on scale. Includes physical description statement (300)

b. Demonstration searches

7. Keywords (use and, or, not)

a. Review of Boolean search statements:

Truncation (?), Quotation marks around phrases Order of processing: not, and, or Use of parentheses No index code = “Keyword Anywhere”

b. 4-letter codes for customized indexes (Handout):

Place before each search word, or before each phrase within quotes Place before each search term within parentheses Help screens: Click on “Keyword Indexes” under Catalog Features

c. Additional indexes (Handout):

Single field indexes based on MARC tags

d. Demonstration searches

8. Limits a. Available limits, and how they work (Handout)

b. Selecting/deselecting limits.

c. Pre- and post-limiting:

Pre-limiting works only for title and keyword searches Post-limiting works from Title List resulting from any search Limits remain in effect until you select “Clear Search Limits” button, select “start over” button, or time out.

d. Caveats:

Difference between “Location: Internet Resources” and “Medium: Electronic resource, data file, software” Language is primary language only Date is beginning date only for serials Place of publication is first place only

e. Demonstration searches

8. Searching Problems (Handout)