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Shire of Northam

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Shire of Northam Council Meeting - Minutes 19/03/2014 Heritage, Commerce and Lifestyle SHIRE OF NORTHAM MINUTES OF THE COUNCIL MEETING HELD AT 5:30 PM WEDNESDAY 19 MARCH 2014 1 Council Meeting - Minutes 19/03/2014 SHIRE OF NORTHAM MINUTES OF THE COUNCIL MEETING HELD ON 19 March 2014 AT 5:30 PM Page 1. OPENING AND WELCOME ................................................................................................ 5 2. DECLARATION OF INTEREST .......................................................................................... 5 3. ATTENDANCE ..................................................................................................................... 5 4. APOLOGIES ........................................................................................................................ 5 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED ........................................................... 6 6. APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................... 6 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........................ 7 8. PUBLIC QUESTION TIME .................................................................................................. 7 9. PUBLIC STATEMENT TIME ............................................................................................... 7 10. PETITIONS/DEPUTATIONS/PRESENTATIONS ............................................................... 7 11. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ........................................... 8 12. ANNOUNCEMENTS BY THE PRESIDING OFFICER WITHOUT DISCUSSION ............. 9 12.1 PRESIDENT’S REPORT – COUNCIL MEETING WEDNESDAY 19 MARCH 2014 9 13. REPORTS OF OFFICERS ..................................................................................... 10 13.1. GOVERNANCE ...................................................................................................... 10 13.1.1 AVON RIVER TOWN POOL STUDY ...................................................... 10 13.1.2 BERNARD PARK CONCEPT MASTERPLAN AND AVON MALL REDEVELOPMENT .................................................................................. 59 13.1.3 SHIRE OF NORTHAM CORPORATE PLAN ........................................... 63 13.1.4 SHIRE OF YORK – PROPOSED BOUNDARY ADJUSTMENT .............. 72 13.2. DEVELOPMENT SERVICES ................................................................................. 79 13.2.1 NEW DWELLING – LOT 420 (55) WOOD DRIVE, NORTHAM ............... 79 13.2.2 MORBY COTTAGE LOCAL STRUCTURE PLAN - MOORE STREET, KATRINE ROAD AND GOOMALLING ROAD, NORTHAM - INITIATION TO ADVERTISE .............................................. 82 13.2.3 SHIRE OF NORTHAM PROPOSED LOCAL BIODIVERSITY STRATEGY ............................................................................................... 94 13.3. CORPORATE SERVICES ................................................................................... 100 13.3.1 ACCOUNTS AND STATEMENTS OF ACCOUNTS ................................ 100 2 Council Meeting - Minutes 19/03/2014 13.3.2 FINANCIAL STATEMENTS TO 31 JANUARY 2013 ................................ 101 13.3.3 MID YEAR BUDGET REVIEW ................................................................. 114 13.3.4 SHIRE OF NORTHAM AUDIT COMMITTEE REPORT ........................... 143 13.4. COMMUNITY SERVICES .................................................................................... 151 13.4.1 ADOPTION OF REVISED COMMUNITY FUNDING POLICY ............... 151 13.5 ENGINEERING SERVICES ................................................................................. 172 13.5.1 REPLACEMENT VEHICLE FOR WUNDOWIE DEPOT ........................ 172 13.5.2 FOOTPATH PROGAM ............................................................................ 175 14. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .............................................................................................................................. 178 15. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING ......................................................................................................................... 178 15.1. ELECTED MEMBERS .......................................................................................... 178 15.2. OFFICERS ............................................................................................................ 178 16. CONFIDENTIAL ITEM/S ................................................................................................. 179 17. DECLARATION OF CLOSURE ....................................................................................... 180 3 Council Meeting - Minutes 19/03/2014 SHIRE OF NORTHAM Minutes of the Council Meeting held in the Council Chambers on WEDNESDAY, 19 March 2014 at 5:30 pm DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Northam for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Northam disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Northam during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Northam. The Shire of Northam warns that anyone who has an application lodged with the Shire of Northam must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Northam in respect of the application. 4 Council Meeting - Minutes 19/03/2014 1. OPENING AND WELCOME In the absence of Shire President Cr SB Pollard, Deputy President Cr T Little assumed the chair and declared the meeting open at 5.34pm. 2. DECLARATION OF INTEREST Parts of Division 6 Subdivision 1 of the Local Government Act 1995 requires Council members and employees to disclose any direct or indirect financial interest or general interest in any matter listed in this agenda. The Act also requires the nature of the interest to be disclosed in writing before the meeting or immediately before the matter being discussed. NB A Council member who makes a disclosure must not preside or participate in, or be present during, any discussion or decision making procedure relating to the disclosed matter unless the procedures set out in Sections 5.68 or 5.69 of the Act have been complied with. 3. ATTENDANCE COUNCIL Deputy President T M Little Councillors K D Saunders U Rumjantsev R W Tinetti R M Head A W Llewellyn J E Williams Chief Executive Officer J B Whiteaker Executive Manager Community Services J McGready Executive Manager Development Services P B Steven Executive Manager Corporate Services D R Gobbart Project Manager Community Infrastructure C B Hunt Executive Assistant - Chief Executive Officer V Davies Manager Northam Visitor Centre V Jones GALLERY Two members of the public. (departed 5.53pm) 4. APOLOGIES President Cr S B Pollard Executive Manager Engineering Services C Kleynhans 5 Council Meeting - Minutes 19/03/2014 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED Cr D A Hughes has been granted leave of absence between the following dates: 14 March 2014 to 28 March 2014 and 13 April 2014 to 22 April 2014 Cr D G Beresford has been granted leave of absence for the month of March 2014 6. APPLICATIONS FOR LEAVE OF ABSENCE Cr J E Williams has applied for a leave of absence between the following dates: 15 April 2014 to 25 April 2014. Cr S B Pollard has applied for leave of absence between the following dates: 7th April 2014 to 30th April 2014. Cr K Saunders has applied for leave of absence between the following dates: 22nd March 2014 to 11th April 2014. RECOMMENDATION/COUNCIL DECISION Minute no C.2157 Moved: Cr R Tinetti Seconded: Cr U Rumjantsev That Cr J E Williams be granted leave of absence between the following dates: 15 April 2014 to 25 April 2014. That Cr S B Pollard be granted leave of absence between the following dates: 7th April 2014 to 30th April 2014. That Cr K Saunders be granted leave of absence between the following dates: 22nd March 2014 to 11th April 2014. CARRIED 7/0 6 Council Meeting - Minutes 19/03/2014 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 8. PUBLIC QUESTION TIME Nil 9. PUBLIC STATEMENT TIME Ms Barbara Keyser: Expressed her concerns in relation to her perception of the anti-social behaviour occurring in Northam stating that while she felt the issue wasn’t the sole responsibility of the Shire, rather it would require a coordinated approach, the Shire should take a leadership role. Ms Keyser further questioned the cost of the anti-social behaviour to ratepayers, specifically the cost of operating the new graffiti trailer. Cr Little (as Presiding Member) response: Supported the statements of Ms Keyser advising that the Shire was concerned and was working toward trying to address the issues. The Chief Executive Officer further added that the Council had established a Community Crime Prevention Committee
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