Job Description Overseas Programme Coordinator

Overall Purpose of the post: African Initiatives is seeking an Overseas Programme Coordinator to provide programme support to African Initiatives’ Chief Executive and overseas partners. The role includes coordinating the contract management of African Initiatives’ institutional grants and working closely with partners in Africa (currently Tanzania and Ghana), organisational capacity and monitoring and evaluation guidance, as well as supporting advocacy and fundraising in the UK.

Key Duties

1. Partnerships and grants  To support partners in line with African Initiatives’ strategic and operational plans, including researching and making recommendations on potential new partnerships  To monitor progress towards partners’ project objectives and the use of grants through regular communication, e.g.: telephone calls, emails, reports and visits to partners  To provide the Chief Executive with adequate narrative and financial information on programme progress  To liaise with the Finance Officer to ensure effective administration of funding for partners, including the preparation of financial reports  To work closely with the Chief Executive on budget preparation, monitoring expenditure and transfers of funds to partners in accordance with African Initiatives’ financial procedures  To liaise and network with donors in UK and overseas, as appropriate  To manage institutional grants in line with donors’ contracts, including the submission of narrative and finance reports  To make recommendations and assist in implementing advocacy action, based on learning from partners experience

2. Support and capacity-building  To support partners to realise their organisational capacity building plans, both at a distance and face-to-face, through mentoring, coaching, sharing research, information, training and facilitating cross-partner linkage, as appropriate  To liaise with African Initiatives’ designated staff to work with partners in safeguarding children and vulnerable adults

3. Fundraising  Prepare institutional funding applications in line with donor requirements, organisational strategy and agreed targets  Support the Fundraising Manager and Head of Communications with information and reports including recording “evidence of change” and gathering case study material for use in funding applications and PR materials  Provide support at African Initiatives’ fundraising and awareness-raising events

4. Monitoring, Evaluation and Learning  Assist partners in developing monitoring frameworks and plans  Assist partners in organising and undertaking external evaluations; carry out an analysis of findings with partners and provide support with planning and implementing the agreed recommendations  Ensure learning from partners and projects is two-way, accessible, disseminated and informs organisational strategy, project development, the UK global education programme and fundraising  Contribute to organisational strategy development and review

5. Other  To undertake any other tasks that may be regarded as appropriate for a role of this nature within this particular organisation

For more information about the role please contact Christine Whinney or Rosie Martin at African Initiatives on 0117 9150001. Person Specification Overseas Programme Coordinator

Essential Desirable

Knowledge  Educated to degree level  Masters in international development or  Knowledge of international development related subject issues and social justice, using a rights based approach Experience  At least 2 years’ overseas development  Experience of working on education, experience, supporting partners or women’s rights and economic managing projects directly development, or land rights in an overseas  Proven track record of institutional context fundraising and grant management  Experience of supporting advocacy work  Proven ability in capacity building  Institutional grant management, partner organisations, including particularly of DFID, Comic Relief and BIG identifying needs and providing Lottery Fund contracts support  An understanding of organisational development and CSO capacity building  Experience of supporting all components of the project cycle Skills  Facilitation skills  Ability to support projects from a distance  Institutional funding proposal and report  Ability to deliver presentations writing  Training skills  Good team player prepared to  Contribute to the overall success of the organisation  Ability to work on own initiative with little supervision  Able to travel to Africa for up to a maximum of 10 weeks per year  Computer literate  Excellent written and spoken English