Minutes of the Meeting of the Mayor and City Council of the City of Soda Springs, Caribou s2

MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA

SPRINGS, CARIBOU COUNTY, IDAHO HELD FEBRUARY 1ST, 2012.

MEETING CALLED TO ORDER AT 5:00PM BY KIRK L. HANSEN, MAYOR.

ROLL CALL SHOWED THE FOLLOWING PRESENT: KIRK L. HANSEN, MAYOR

RANDALL E. PRESCOTT, PRES.

MITCHELL J. HART

LYNDA LEE TODD B. SMITH

EXCUSED:

ALSO PRESENT: Mark Steele

Alan Skinner, Director

CHAT TV Staff

Tausha

Vorwaller, Clerk

Austin W. Robinson Clyde Nelson,

Attorney

Kathy Robinson

Mr. & Mrs. Austin Robinson

The invocation was given by Austin W. Robinson, Mayor Hansen then led everyone in the

‘Pledge of Allegiance’.

The Council reviewed the minutes from the last meeting and the payroll and accounts payable. Councilmember Prescott moved to dispense with the reading of the January 18th,

2012 minutes and approve them as written along with the payroll and accounts payable for

January, 2012. Councilmember Smith seconded the motion. All in favor, motion carried.

(SEE ATTACHED PAYROLL & ACCOUNTS PAYABLE REGISTERS FOR DETAIL)

Director Skinner reported back from the Parks and Recreation Committee regarding the

proposed park hours ordinance. The proposed ordinance would specify hours for the use

of all City parks. The Parks and Recreation Committee members are in agreement with setting the hours if it will help reduce vandalism. They suggested that different hours may

want to be set for winter and summer. Councilmember Prescott suggested that the Police

Chief review the proposed park hours. Mayor Hansen agreed and asked Councilmember

Prescott to forward the proposed ordinance to the Chief and report back.

Director Skinner presented a request from resident Bruce Lind of 10 Cammack Drive

asking the City to install asphalt paving in front of his house attaching to River Drive.

Director Skinner explained that Mr. Lind’s property lies outside the Neff Subdivision at the

southwest corner and the area he wants paved is private property. Mr. Lind is offering the City an easement across his property in exchange for the improved road. Director Skinner

explained that there is only private property behind Mr. Lind’s property and the City has no

use for an easement. Councilmember Smith pointed out that even in a subdivision the

roads are paved by the developer before the City takes ownership and maintenance. The

Council and Staff reviewed and discussed the forming of the subdivision and the

snowplowing issues. Mayor Hansen mentioned that he has viewed the area and

ST FEBRUARY 1 , 2012

understands Mr. Lind’s concerns about the gravel and cinders deposited on his property by

the snowplow. The Mayor suggests that the City back in and plow that area of the City

street out away from Mr. Lind’s property. The Council agreed.

Attorney Nelson presented the Mayor with a proposed decision regarding the termination

of Anthony Stuckey. Attorney Nelson drafted the decision based on the items reviewed and

discussed at the appeal hearing. The Mayor and Council acknowledged that they fully

considered all documents and evidence presented at the hearing requested by Officer

Anthony Stuckey on his termination from employment, together with the proposed decision. Councilmember Hart moved that the City Council approve, adopt, and issue said

decision, that Mayor Hansen execute the same on behalf of the City, and that Officer

Anthony Stuckey be terminated as an employee of the City of Soda Springs, Idaho, effective

January 6, 2012. Councilmember Prescott seconded the motion. All in favor, motion

carried.

Director Skinner updated the Council on the status of the Water Planning Study that was

being done by Keller Associates with a grant from the Idaho Department of Environmental

Quality. The plan is 90% complete but was put on hold due to the litigation situation. The Department of Environmental Quality (DEQ) after first review requested several changes

or additions to the Environmental Information Document (EID) and because this was not

promptly addressed DEQ gave notice of possible termination of the grant. Director Skinner

explained that he has responded to DEQ explaining the situation and setting a timeline for

completion of the project. He has also been in contact with Keller Associates who have

agreed to get the updated EID to the City for submittal to DEQ.

Director Skinner reminded the Mayor and Council of the Request for Qualifications (RFQ)

that the City advertised for Energy Performance Construction Services to possibly do a power generation feasibility study. The seven companies that responded to the

advertisement were from Pocatello, Boise, Salt Lake and one from Phoenix. Two of the

companies attended the mandatory meeting held on December 19th and only one,

McKinstry, submitted their RFQ by the deadline today at 4pm. Director Skinner suggested

having representatives from McKinstry attend the next Council Meeting and give a

presentation regarding their qualifications and the type of studies that could be pursued.

Mayor Hansen recommended limiting the presentation to 30 minutes and encourage them

to bring a detailed outline of their information. The Council briefly discussed the scope of a

proposed study and a study done for Nampa in regards to a municipal waste incinerator which the Caribou County Commissioners expressed interest in. Director Skinner will

invite the Commissioners to attend the presentation. Director Skinner explained that the

next step would be to select an Energy Performance Construction Service company to

identify opportunities, prioritize the City’s needs, provide a summarized scope of services

and a preliminary project schedule. This phase would cost the City anywhere from $15,000

to $30,000.

ST FEBRUARY 1 , 2012

Director Skinner reviewed with the Council change order #2 for the Wastewater Treatment

Plant (WWTP) project. The change order is for two hydraulic secondary clarifier rake

mechanisms and electrical controls. The change order was already approved, the updated

amount is $106,996 and Director Skinner presented the document for the Mayor’s

signature. The payment requests were reviewed. A progress payment for Edstrom the

construction contractor for grading and decking to cover trenches. The total spent to date

is $990,636. The headwork’s portion is on schedule and should finish under $1.1 million.

Councilmember Hart moved to approve the progress payment for Edstrom Construction. Councilmember Lee seconded the motion. All in favor, motion carried.

The next phases of the WWTP project were reviewed. Phases 1 & 2 are the headwork’s.

Phases 3 through 8 will all be bid out to a General Contractor. Phase 3 will be installing

temporary lines around the Westside of the project site, phase 4 is removal of the primary

clarifier, contact basin for chlorine, ABF tower and installing the UV system. Phase 5 will be

to construct the building that will house the clarifiers, aerators, basins and secondary

clarifiers and also installation of the new UV system. Director Skinner mentioned that the

new building will be 195’ x 85’ and 33’ above ground level at the peak. Phase 6 is demolition of the existing basins and secondary clarifiers and phase 7 will be the

construction of the tertiary filtration building for phosphorus removal. The Council

reviewed the plans in detail and discussed how everything will be enclosed in the building

and will be very clean and ventilated. Director Skinner asked if the Council wanted a more

detailed review of the plans or an open house before approving to move forward and

submitting to DEQ for approval? Mayor Hansen suggested moving forward. The Council

agreed that the City needed to keep things moving as quickly as possible. Councilmember

Lee moved to approve moving forward with phases 3 through 8, completing the plans and

submitting to DEQ. Councilmember Prescott seconded the motion. All in favor, motion carried. The estimated project schedule has all the new secondary treatment equipment

installed by the end of 2012 and the phosphorous removal equipment in by April of 2013

with final process implementation and testing done by December 2013.

The Council considered the request from the Soda Springs Lions Club to sponsor this year’s

Distinguished Young Women’s program. Councilmember Smith expressed his support of

the great program and moved to approve a $400 sponsorship. Councilmember Prescott

seconded the motion. All in favor, motion carried. The upcoming meeting schedule was discussed. Councilmember Lee will be absent for the

th February 15 meeting and Councilmember Hart may also be absent. Councilmember Hart

will verify his schedule as soon as possible.

Councilmember Prescott reported on the Association of Idaho Cities Capitol Day event held

in Boise. It was a good meeting discussing topics on storm water, the local option tax

initiative, the personal property tax exemption for large industry, State video

franchising and an increased cigarette tax to encourage people to stop smoking. Also

ST FEBRUARY 1 , 2012 PAGE 4

discussed was the legislative district boundaries and making sure city’s zoning is in place to

protect against the placement of natural gas and oil facilities.

Councilmember Prescott moved to adjourn the meeting at 5:55pm, seconded by

Councilmember Smith. All in favor, motion carried.

TH PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 15 DAY OF FEBRUARY, 2012.

______

Kirk L. Hansen, Mayor

ATTEST:

______

Tausha Vorwaller, Clerk