Davis County Library Board Meeting s1

Davis County Library Board Meeting Davis County Library Headquarters Staff Conference Room 133 S. Main Street, Farmington, Utah June 16, 2015, 8:03 a.m.

PRESENT: Jim Smith, Commissioner Carol Page, Chair Mary Lynne Morgan Ann Summerhays Chris Sanford, Director Roger Woodward, excused Susan Smith, Vice-Chair, excused

WELCOME: Mrs. Page welcomed the Board to the meeting.

MINUTES: Commissioner Smith made a motion to approve the minutes of the Library Board meeting held May 19, 2015. Mrs. Morgan seconded the motion. The motion was unanimously carried.

CONTRACT RATIFICATIONS: Mrs. Sanford told the Board that the following contracts have been approved at Commission Meetings since our last Board meeting: -Command Protection Services, Inc. to provide security Friday night until Saturday morning for the Kaysville opening in the amount of $612. Mrs. Morgan made a motion to ratify the contract. Commissioner Smith seconded the motion. The motion passed unanimously. -Fusion Imaging, Inc. for display areas at the new Kaysville Branch not to exceed $8,365. Commission Smith made a motion to ratify the agreement. Mrs. Summerhays seconded the motion. The motion passed unanimously. - Julianne Higgs (H & H Railroad) for mini train rides at the Kaysville Branch opening in the amount of $375. Commissioner Smith made a motion to ratify the agreement. Mrs. Summerhays seconded the motion. The motion was unanimously carried. -Rhonda Petty for balloon twisting at the Kaysville Branch opening in the amount of $300. Commissioner Smith made a motion to ratify the agreement. Mrs. Morgan seconded the motion. The motion passed unanimously. - A Lot of Fun Stuff (Marcus Wilson) for a juggling program at the Kaysville Branch opening in the amount of $600. Mrs. Summerhays made a motion to ratify the agreement. Mrs. Morgan seconded the motion. The motion passed unanimously. -Hugo’s Clowns, Inc. for balloon twisting at the Kaysville Branch opening in the amount of $450. Mrs. Morgan made a motion to ratify the agreement. Commissioner Smith seconded the motion. The motion was unanimously carried.

June 16, 2015 TECHNOLOGY – UPDATE: -Mrs. Sanford told the Board that staff members continue to train on the BLUECloud Analytic program. -We have ordered new receipt printers that are quieter than the old ones. We will replace them at three libraries, and the rest of the libraries will have them replaced next year. -Jerry Meyer has negotiated some enhancements with the vendor we order most of our books from. -The Intranet is up and running for staff and administrators. -We will begin writing the Information Systems plan for the 2016 budget. -We are trying to network copy machines so we can buy fewer laser printers.

CHILDREN’S SERVICES – UPDATE: -Mrs. Sanford told the Board that the Summer Reading Program kicked off last week. There were about 200 in attendance at each branch. This year they are going to focus on more than the attendance number. BLUECloud Analytics may help us track how the Summer Reading program affects circulation, etc. -The Kids Kave is up and running on our website. -Mrs. Sanford told the Board the Babysitting Boot Camp program in May was very successful. --She also said we have a wonderful group preparing these programs and they have great support from the entire system.

BUILDINGS – UPDATE: -Mrs. Sanford told the Board that Centerville City has designed a star drainage system for the Centerville Branch parking lot. In August, after Summer Reading, our Public Works Department will install the drains. We will watch the parking lot for four seasons and make sure we have the best result before we re-pave or cover with concrete. -The Facilities Department is working on the “heaving” problem with pavers on the plaza at the Headquarters Library. They have determined that there is a serious lack of road base and recommend digging down 18”, adding more road base, compacting it and adding more road base and dirt. We have documented the problem and will refer it to the Campus Building Committee. -The emergency exit project in Clearfield has been put on the back burner. We may research replacing it with a metal staircase. -The new Facilities director, Mack McDonald, Luke Love and Chris Sanford will begin walk- thrus of the Libraries to decide what our 2016 Buildings and Grounds projects will be and which projects we can complete in 2015. The Facilities Department is also a pivotal part of our move to the new Kaysville Branch. -Mrs. Sanford told the Board that the Kaysville Branch should be turned over to us on June 28. The carpet and landscaping are going in. The colored glass has been shipped. The giclee reproductions are back from Carr Printing and now need to be framed. The old Kaysville Library will close on August 6, 2015 at 6:00 p.m. -We are in active Budget planning for 2016, and the Strategic Plan for the next five years. -Mrs. Sanford briefly went over the moving plan for the new Library.

June 16, 2015 ADJOURNMENT: Commissioner Smith made a motion to adjourn at 8:47 a.m. Mrs. Summerhays seconded the motion. The motion was unanimously carried.

______Janet Rigby Date approved

June 16, 2015