Council Mayor Lynette Fitterer

REGULAR MEETING 6:30 p.m. Monday , February 14th, 2011 City Auditorium Conference Room. Council Mayor Lynette Fitterer. Council members present: Delton Kautzman, Jason Young and Eugene Schaaf, and Aglae Young Absent: Gary Hoffmann and Phil Bader Others present: City Auditor Shian Wessels, Bryan Kirchmeyer, Tracy Cofer, Clay Schulz, Marvin Schulz, Alma Heid, Richard Mower and Robyn Theil Minutes J Young moved and A Young seconded to approve the minutes from the February 7th meeting, all voting yes the motion passed. J Young moved and Schaaf seconded to approve the minutes from the January 10th, meeting, all voting yes the motion passed. A Young moved and Schaaf seconded to approve the minutes from the January 17th meeting, all voting yes the motion passed. Hearing of Visitors Marvin Schulz came to the board with suggestions for auditorium improvements. Schulz informed the board that the fridge in the auditorium kitchen needs refrigerant and has other mechanical issues. The Formica in the kitchen and bar upstairs should be replaced and the kitchen sinks are too small for washing large roasters. Schulz also feels that the kitchen needs more /new roasters and pots and that the government surplus store in Bismarck is a good place to find these items. He is also inquired about the council’s plan about the auditorium wood floor. The council informed him that they know that the replacement of the gym floor in coming in the near future. Alma Heid came to the board to inquire about a zoning change request for her empty lots on Birch and 6th Street. Currently they own seven twenty five foot lots and three of them are currently zoned commercial and Heid is looking to rezone them all to commercial lots. A gentlemen is looking to purchase the lots to build a shop to service semi/trucks and trailers for his personal use. Hoffmann sent Wessels an email with the planning and zoning’s recommendation to approve the zoning change. Wessels inform Heid that she needs to fill out a zoning change request application and pass out the information to neighboring residents. An ad in the NS Journal will also have to be submitted announcing the March hearing to discuss the issue. Water and Sewer Committee Wessels presented the board with a letter from Missouri West Water Systems informing New Salem that they will be receiving a twenty cent rate increase per 1000 gallons of water. A Young moved and Schaaf seconded to acknowledge the rate increase from MWWS and to increase New Salem water rates by the twenty cents per thousand gallons of water used, all voting yes the motion passed. Kautzman requested that Wessels contact MWWS and ask that a representative attend the March council meeting to better explain their expense tabulation.

Street Committee

The board briefly discussed putting the city’s old pay loader and road grader up for bids and then decided to table it until Spring so the city employees can utilize all the machines to clean up the snow and ice off the streets.

Auditorium Committee

Councilmen Kautzman informed the board that he would eventually like to see round tables purchased for use in the auditorium. The board tabled the issue temporarily until money could be raised.

Clay’s Plumbing came to the board with an official bid on a new heating and cooling system for the auditorium. The bid is five hundred dollars less than was approved at the special heating and cooling meeting. Schulz also informed the board that there is a forty gallon water heater currently being used for heating the two sinks in the front part of the building. He feels that the council would save a considerable amount of money by installing a point of use electric heater roughly costing $360.00. A Young moved and Kautzman seconded to approval of the cost and installation of the electric water heater, all voting yes the motion passed. A bid from Jesse Braun Electric for the electrical work required for the new heating and cooling system for the amount of $2920.00. Schaaf moved and Kautzman seconded to approve the bid from Braun Electric, all voting yes the motion passed.

Mayor Fitterer informed the board that she received information on a industrial floor scrubber for the board to consider purchasing in the future. Currently the city works with the school in utilizing their floor scrubber.

Sanitation and Garbage Committee

Wessels presented the board with the final draft of the landfill/transfer station private key contract and the landfill/transfer station policy. J Young and Schaaf seconded to approve the documents as presented. The policy’s will go into effect when the updates to the transfer station are completed this Spring and an employee is hired.

Kautzman moved and A Young seconded to approve the JNR Salvage and Demolition contract as presented, all voting yes the motion passed.

Tracy Cofer came to the board to further discuss his contract for Cofer Sanitation and the City of New Salem. Cofer explained that the rates for Apartment complexes are not compatible with the costs of picking up garbage there. Currently they are charged twenty dollars per unit per quarter. Cofer feels the residents at the apartments should have to pay the same as other New Salem residents. Marvin Schulz, owner of an apartment complex in New Salem, feels that his residents do not have the garbage amounts as other residents in houses. Schulz also feels that a raise to what other residents pay would be an unfair increase of over 100%. After considerable discussion the board decided that since it was a commercial property operating a business that they should be charged as a commercial account which leaves the fees to Cofer Sanitation’s discretion. J Young moved and Kautzman seconded to have Cofer Sanitation charge all apartment complexes as commercial property’s, all voting yes the motion passed.

Kautzman moved and J Young seconded to approve the new agreement between the City of New Salem and Cofer Sanitation as amended, all voting yes the motion passed.

Board of Health

Wessels briefly explained to the board that the building and health concerns at 211 North 2nd Street need to be temporarily tabled because it is going to a state level for resolution.

Personnel Committee

The board briefly discussed the chain of command when it comes to city employee supervision and evaluation. It is the personnel committees responsibility to supervise and evaluate city employees and if a termination is deemed necessary a recommendation will need to be brought to the council from the personnel committee. All appointed officials need to be supervised and evaluated by the mayor and the personnel committee with final decisions made by the mayor. Renaissance Zone Committee

Richard Mower from the Bis/Man regional development council came to present the board with an outlined Strategic Plan. The board reviewed the packet and was very impressed with the results. The council will review the documents further and work on finalizing the New Salem strategic plan at the March meeting. Once this is finalized the city can move forward with the Renaissance Zone.

Old Business

Wessels explained to the board that the city attorney reviewed the Midcontinent Communications contract and found no issues in the document. The representatives from Midcontinent were unable to attend the meeting so the issue is tabled until they resume communication with the council.

New Business

Kautzman moved and A Young seconded to approve the liquor transfer requests from Sunset in to the City Auditorium on April 2nd, Sunset Inn to the Morton County Fair Grounds on August 4-7 and from De Udder Bar to the city auditorium on March 17th, all voting yes the motion passed.

A Young moved and J Young seconded to approve the 2010 final expenditure report as presented, all voting of yes the motion passed.

Bills were presented and approved for payment with a motion by Schaaf moved and seconded by J Young, all voting yes the motion passed unanimously.

Schaaf moved and J Young seconded to approve the renewal of CD #52202, all voting yes the motion passed.

Kautzman moved and Schaaf seconded the special assessment of …..to the property at ….., all voting yes the motion passed.

The board looked over the New Resident Welcome Packet that Mayor Fitterer compiled in a joint effort with the Betterment Committee. It will be given to new residents in New Salem as a guide for their new community. The board commended Fitterer on her great work.

Paid Chk# 009225 VOIDED CHECK 1/11/2011 $0.00 Paid Chk# 009226 NDPERS 1/10/2011 $1,057.76 Paid Chk# 009227 Bader, Philip 1/17/2011 $215.15 Paid Chk# 009228 Bauer, Audrey 1/17/2011 $29.29 Paid Chk# 009229 Bauer, Calvin 1/17/2011 $553.92 Paid Chk# 009230 Fuchs, Dane 1/17/2011 $1,681.34 Paid Chk# 009231 Gaebe, Lance 1/17/2011 $115.44 Paid Chk# 009232 Vogel, Ed 1/17/2011 $863.04 Paid Chk# 009233 Vogel, Ed R 1/17/2011 $92.35 Paid Chk# 009234 Wessels, Shian 1/17/2011 $874.65 Paid Chk# 009235 Bauer, Audrey 1/31/2011 $65.92 Paid Chk# 009236 Bauer, Calvin 1/31/2011 $451.47 Paid Chk# 009237 Fuchs, Dane 1/31/2011 $1,415.96 Paid Chk# 009238 Vogel, Ed 1/31/2011 $777.89 Paid Chk# 009239 Wessels, Shian 1/31/2011 $942.33 Paid Chk# 009240 NDPERS 2/4/2011 $1,057.76 retirement Paid Chk# 009241 Rud, Scott 3/29/2010 $78.50 Paid Chk# 009242 AG VANTAGE 2/14/2011 $1,533.81 gas and oil Paid Chk# 009243 ALLTEL 2/14/2011 $304.09 cell phones Paid Chk# 009244 AMERIPRIDE 2/14/2011 $85.50 aud floor mats Paid Chk# 009245 BANYON DATA SYSTEMS 2/14/2011 $770.00 software and support Paid Chk# 009246 BNSF RAILWAY COMPANY 2/14/2011 $75.00 Paid Chk# 009247 BOILER INSPECTION 2/14/2011 $60.00 Paid Chk# 009248 BRAUN ELECTRIC INC 2/14/2011 $235.27 auditorium remodel Paid Chk# 009249 BUTLER MACHINE 2/14/2011 $136.43 Paid Chk# 009250 CLAYS PLUMBING 2/14/2011 $46.04 lines Paid Chk# 009251 CLINT FELAND, INC 2/14/2011 $50.00 road sand Paid Chk# 009252 DAN KROH 2/14/2011 $15,142.30 auditoirum remodel Paid Chk# 009253 FAMILY FOOD PRIDE 2/14/2011 $36.55 cleaning supplies Paid Chk# 009254 FARMERS LUMBER & GAMBLES 2/14/2011 $30,897.54 Paid Chk# 009255 FASTENAL 2/14/2011 $86.48 fan wheel Paid Chk# 009256 LESTERS CONKLIN SERVICE 2/14/2011 $32.50 Paid Chk# 009257 MARSHALL LUMBER 2/14/2011 $25,153.93 aud improvement Paid Chk# 009258 MDU 2/14/2011 $5,847.57 lagoon pump Paid Chk# 009259 MIDWEST FIRE AND SAFETY 2/14/2011 $124.90 Paid Chk# 009260 MISSOURI WEST WATER 2/14/2011 $10,437.64 water purchase Paid Chk# 009261 MOR- GRAN- SOU ELECTRIC 2/14/2011 $129.48 street lighting Paid Chk# 009262 MORTON COUNTY AUDITOR 2/14/2011 $3,200.00 police contract Paid Chk# 009263 MUNICIPAL FINANCE OFFICERS 2/14/2011 $30.00 Paid Chk# 009264 NAPA 2/14/2011 $384.02 equipment parts Paid Chk# 009265 ND HEALTH DEPT - 2/14/2011 $16.00 labs Paid Chk# 009266 NDPERS 2/14/2011 $452.14 jan retirement Paid Chk# 009267 NELSON INTERNATIONAL 2/14/2011 $160.87 Paid Chk# 009268 NEW SALEM FARM SERVICE 2/14/2011 $8.32 equip parts/repair Paid Chk# 009269 NEW SALEM JOURNAL 2/14/2011 $364.55 Paid Chk# 009270 OFFICE DEPOT CREDIT PLAN 2/14/2011 $213.41 Paid Chk# 009271 PARK DISTRICT 2/14/2011 $1,752.99 state aide Paid Chk# 009272 RDO 2/14/2011 $42,500.00 road grader Paid Chk# 009273 ROLIN MANUFACTURING INC 2/14/2011 $106.20 shop misc Paid Chk# 009274 ROUGH RIDERS INDUSTRY 2/14/2011 $150.92 Paid Chk# 009275 Security First Bank BC/BS 2/14/2011 $285.00 Dane insurance Paid Chk# 009276 SECURITY INSURANCE 2/14/2011 $225.00 loader insurance Paid Chk# 009277 SHIAN WESSELS 2/14/2011 $173.00 Paid Chk# 009278 TITAN MACHINERY 2/14/2011 $64.48 loader parts Paid Chk# 009279 USA BLUE BOOK 2/14/2011 $106.30 Paid Chk# 009280 WEST RIVER 2/14/2011 $194.87 phones

Adjournment Meeting adjourned. ______Lynette Fitterer, Mayor

______Shian Wessels, City Auditor