Palm Cove Golf & Yacht Club Community Association, Inc

PALM COVE GOLF & YACHT CLUB COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING DECEMBER 18, 2007

The Board of Directors of Palm Cove Golf & Yacht Club Community Association, Inc. held its regular monthly meeting on Tuesday, December 18, 2007. Chairman Margaret Fullerton called the meeting to order at 9:00 a.m. All Board members were present except Ilan Sebag. Jerry Bergeron was present on speakerphone. Property Manager Brian Tight and Club Manager Lisa Naylor were present. There were about 50 residents present.

The minutes of the November 20, 2007 meeting were discussed. Michael Lazarus pointed out that he had discussed the need for a line of credit through the Association’s bank. Darrell Brand made a motion to approve the November 20, 2007 Board meeting minutes as amended. Chuck McLeran seconded the motion, and all were in favor.

Michael Lazarus gave the Finance Committee report.

M. Lazarus discussed the following resolutions:

1. $100,000.00 line of credit - M. Lazarus made a motion to approve the line of credit. Steve Parr seconded the motion, and all were in favor.

2. Approval of local checking account – S. Parr made a motion to approve opening an account at a local bank for Club function deposits and payments. If needed, “seed money” may be transferred from the main Club account. M. Fullerton seconded the motion, and all were in favor.

3. M. Lazarus recommended putting the marina budget on a calendar year basis. J. Bergeron seconded, and all voted in favor.

M. Lazarus mentioned the budget is now broken out and departmentalized.

PROPERTY MANAGER’S REPORT S. Parr discussed the pool heaters. Further discussion followed.

B. Tight will follow up on the fountain.

Unauthorized events took place last Thursday and Saturday at the club that L. Naylor and M. Fullerton will look into further.

COMMITTEE REPORTS

Access Control – C. McLeran discussed the recent Access Control Committee meeting. Brenda Zeller has been appointed to the committee.

D. Brand mentioned deadbolt locks at residents’ homes and the need to be sure that they lock completely. This was mentioned previously by L. Naylor in the last Clubhouse newsletter.

The Golf Cart Registration Program was discussed. It is ready for implementation. J. Bergeron made a motion to approve the program as written. C. McLeran seconded the motion. Discussion followed. The motion passed unanimously. A copy of the policy is attached to these minutes. Attachment 1.

Landscape and Irrigation – The contract with a new landscape maintenance company was discussed. C. McLeran made a motion to approve the 3-year contract with Landscape by Palmieri, Inc., for the Clubhouse grounds, other Common Areas, and for the Fairway Homes. M. Lazarus seconded the motion and all were in favor.

C. McLeran then discussed proposed additional plantings.

Engineering Survey – C. McLeran met with Four Jays last week. They want to keep all files electronically and on paper. C. McLeran then discussed a survey that may be needed. There are documents that are missing. Four Jays would also like to meet with Dedicated Property Maintenance to look at irrigation plans and the irrigation system.

Architectural Review Committee – Tal Haas chairs the committee; Rene Dolbeau and Allan Hetelson are the other members. They are preparing a letter to residents explaining the architectural review process. B. Tight will get C. McLeran the Mizner Country Club letter to use as a guide.

Rental Policy Task Force – Rentals were then discussed. Jerry Greeson chairs the task force; Vince Clark and Beverly Antopol are the other members. C. McLeran read their mission statement. It appears that over 20 properties are under lease.

Food & Beverage Task Force – M. Lazarus discussed negotiations with White Toque catering company. The task force met with Chef Carlino, who has become reluctant to sign a contract due to the apparent lack of support from residents for this season’s holiday functions. Discussion followed. Liquor licenses also were discussed.

Clubhouse – Use of the clubhouse kitchen by the Palm Cove Culinary Club or other community groups was discussed. M. Fullerton read comments from the state Department of Health regarding licensing and food safety considerations. Discussion followed.

C. McLeran made a motion to refer the matter to the Clubhouse Committee to recommend a policy for Board consideration. J. Bergeron seconded the motion. Discussion followed. The motion carried unanimously.

Marina Management Committee – D. Brand mentioned that about 95% of the boatlifts have been installed. We are still waiting on permits to extend finger piers and install additional piling poles.

The committee approved a 2008 calendar year budget. The Board will give notice to all Marina Members that the 2008 calendar year budget will be presented for approval at the regular Board meeting on January 15, 2008. If adopted, monthly assessments will remain the same as those approved in April 2007.

D. Brand made a motion to proceed with re-decking the Bessey Creek dock and all old top rails. J. Bergeron seconded the motion. Discussion followed. The cost of the project is about $39,900.00, and funds are available in the Marina account. The motion passed unanimously. ADMINISTRATIVE

Neighborhood Councils – Meetings will be held in January.

Committee Resignations and Appointments – M. Fullerton made a motion to accept the following resignations and approve the following committee appointments. C. McLeran seconded the motion and all were in favor.

o Access Control: J.D. Geisler and Don Hulle resigned; Mary Hulle, Bruce Treweek and Brenda Zeller were appointed. o Clubhouse: Anne Stair was appointed. o Marina Management: John Carino was appointed. o Rental Policy Task Force: Jerry Greeson was appointed to chair. Beverly Antopol and Vince Clark were appointed as members.

NEW BUSINESS

M. Lazarus discussed forming an energy conservation committee. M. Lazarus made a motion to approve the committee. G. Bergeron seconded the motion. Discussion followed. The motion passed unanimously. M. Lazarus will ask Don Hulle to chair the committee.

E-Forms and Minutes – Beverly Antropol discussed upgrades to the community web site. Bev asked the Board to look at them for approval.

J. Bergeron brought up planning for the 2008 annual meeting and staggered terms.

C. McLeran discussed the documents and possible changes. Discussion followed. C. McLeran made a motion to appoint a task force to review terminology used in the documents in order to bring that terminology into line with how we are really operating. J. Bergeron seconded the motion. The motion passed unanimously. The following residents volunteered to serve on the task force: Bill Bangley, Joan Tuttle and Malcolm Vosbikian.

Open Homeowner Discussion M. Fullerton took comments from the floor.

D. Brand made a motion to adjourn the meeting at 12:30 p.m. S. Parr seconded and all were in favor.

Respectfully submitted:

______Brian Tight, Property Manager