District Status Report

Tony Evers, PhD, State Superintendent

DATE: March 19, 2013

TO: District Administrators, CESA Coordinators, 2R Charter School Administrators, Software Vendors Providing Support for the Coursework Completion System (CWCS), and CWCS Contacts

FROM: Susan Rose-Adametz, CBAP, Wisconsin CWCS PM/BA Division for Libraries and Technology | Customer Support Team

SUBJECT: CWCS Phase 3 – CW1 District Status/Notifications/Clarifications

Now that CWCS has been open for several weeks we will begin providing periodic updates of the CWCS District Status Report.

District Status Report . Total School Districts: 445 . Districts Locked: 16 . Districts Validating Data: 119 . Districts with No Activity: 310

Notifications CWCS Phase 3 – Question & Answer Sessions Wednesday, March 20, 2013 start time: 9:30 AM – end time 10:30 AM . Dial Up Number: 1-877-820-7831 and Participant Pin: 782672 . To join the session select the following link: https://sas.elluminate.com/m.jnlp? sid=2012293&password=M.7F3989FCB9B2605183A35BFA94E572 . To add this Blackboard Collaborate session to your calendar, please select the following link: https://sas.elluminate.com/mvc?sid=2012293&miuid=F15228BCEA5AE1A01A923D1ED38DE74 CWCS Phase 3 – Webcast Recordings . Available on our CWCS Phase 3 - Training & Technical Support webpage. These recorded training sessions address the thirty-two data elements and their coursework completion usage.

Clarifications Please note the initial screen when logging into the CWCS is for the District/School CWCS Preferences which are used by the CWCS to determine the following: . If the District or School has a Student Information System that they will be using to interface with the CWCS. . File format the District or School wants for files that are created in the CWCS. . The contact person at the District and School who will receive emails.

PO Box 7841, Madison, WI 53707-7841  125 South Webster Street, Madison, WI 53703 (608) 266-3390  (800) 441-4563 toll free  (608) 267-1052 fax  (608) 267-2427 tdd  dpi.wi.gov When may a district assign a monitoring educator from their district on a section/course record? . If the district has setup the section/course assignment as youth options (private college, UW system, technical college or youth apprenticeship) they may assign a monitoring educator from their district. Or, . If the district has setup the section/course assignment as an Alternative Education program (HSED, CA or HSC) they may assign a monitoring educator from their district.

Should districts report their charter schools? . Yes, all charter schools and/or virtual schools within a school district should be reported through the coursework completion system.

How many submission periods are there for CWCS Phase 3, 2012-2013 program year? . One, CW1 should be used for submitting coursework completion records for all reporting terms for the 2012-2013 program year. CW1 opened on February 20th and will close on August 15th 2013. CWCS collection type information can be located on the following URL, http://lbstat.dpi.wi.gov/lbstat_datacollecttype. . DPI will not be opening a second collection type (CW2). . DPI will not be collecting summer school coursework data.

Submit questions, comments, and suggestions about the CWCS or ISES to the 24x7 DPI Online Helpdesk Applications or call 800-507-5744.

Thank you,

Susan Rose-Adametz, CBAP Coursework Completion System (CWCS) Team