Minutes for Transportation and Public Works Committee March 22, 2005 Meeting

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

Tuesday, March 22, 2005

MEMBERS: PRESENT: K. Leibovici, Chair K. Leibovici K. Krushell, Vice-Chair K. Krushell B. Anderson B. Anderson D. Thiele D. Thiele S. Mandel S. Mandel

ALSO IN ATTENDANCE: Councillor J. Batty Councillor J. Melnychuk Councillor M. Nickel A. B. Maurer, City Manager J. Wright, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. CALL TO ORDER K. Leibovici called the meeting to order at 9:30 a.m.

Councillor D. Thiele was absent.

______Transportation and Public Works Committee Meeting Minutes 1 of 14 March 22, 2005, lt A.2. ADOPTION OF AGENDA MOVED K. Krushell: That the March 22, 2005, Transportation and Public Works Committee meeting agenda be adopted with the following addition:

D.2.b. Undertakings – Winter Maintenance Activities (K. Leibovici)

G.3.c. Change of Time and Location – April 12, 2005, Transportation and Public Works Committee Meeting CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a. C Expropriation of Property at 11411 – 77 Avenue from Daryl and Ruth Phillips 

MOVED K. Krushell:

That Asset Management and Public Works Department report AMPW 2005PWL022 be deleted from the March 22, 2005, Transportation and Public Works Committee meeting agenda. CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.a. Universal Bus Pass Program (U-Pass) 

______Transportation and Public Works Committee Meeting Minutes 2 of 14 March 22, 2005, lt MOVED K. Krushell:

That Transportation and Streets Department report 2005TS2551 be Transportation & Streets postponed to the April 26, 2005, Transportation and Public Works Committee meeting, as the first item of business. Due: Apr. 26, 2005 CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

A.3. ADOPTION OF MINUTES MOVED K. Krushell: That the March 8, 2005, Transportation and Public Works Committee meeting minutes be adopted. CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

B. PROCEDURAL MATTERS

B.1. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS The Committee exempted the following items for debate: D.2.a., D.2.b., G.1.d., G.1.e., G.1.f. C, G.2.b. C, G.2.c., G.2.d. C, G.2.e. and G.3.a. MOVED B. Anderson

D.3. STATUS OF REPORTS 

D.3.a. Sinking of Roadways Water Table Problems

That the revised due date of October 25, 2005, be approved. Transportation & Streets

Due: Oct. 25, 2005

______Transportation and Public Works Committee Meeting Minutes 3 of 14 March 22, 2005, lt G.1.b. Purchase Order Increase to Pentagon Structures for Third Floor, Milner Library 

That the total amount of the purchase order value to Pentagon Structures AMPW on the Milner Library third floor renovations be increased from $865,202 to $1,072,902.

G.1.c. Land Sale to 723311 Alberta Ltd. 

That the sale of City-owned land, Lot 6, Block 1, Plan 0426940, located AMPW between Parsons Road and 91 Street, North of Ellerslie Road, to 723311 Alberta Ltd, for $1,100,000, be approved.

G.3. OTHER REPORTS

G.3.b. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 28, 2005 

That Administration award the tender projects, Attachment 1 of the Corporate Svcs. February 28, 2005, Corporate Services Department report 2005COF027, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines.

G.3.c. Change of Time and Location – April 12, 2005, Transportation and Public Works Committee Meeting 

That the April 12, 2005, Transportation and Public Works Committee City Manager meeting be rescheduled to Monday, April 11, 2005, from 9:30 a.m. to 12 noon in Council Chamber.

______Transportation and Public Works Committee Meeting Minutes 4 of 14 March 22, 2005, lt CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

B.2. TIME SPECIFICS AND DECISION TO HEAR

MOVED K. Krushell: That the Transportation and Public Works Committee hear from the following delegation:

G.2.b C West Meadowlark Community Traffic Management Plan

V. Minifie, West Meadowlark Traffic Committee

CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici. ABSENT: D. Thiele.

G.2.b. C West Meadowlark Community Traffic Management Plan 

B. Stephenson and A. Jones, Transportation and Streets Department, made a presentation.

Councillor D. Thiele entered the meeting.

A.4. URGENT MATTERS - PROTOCOL ITEMS Councillor K. Leibovici welcomed Grades 7 to 9 students from D. S. MacKenzie Junior High School, along with their guests from Sapporo, Japan.

______Transportation and Public Works Committee Meeting Minutes 5 of 14 March 22, 2005, lt G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.b. C West Meadowlark Community Traffic Management Plan 

Mayor S. Mandel entered the meeting.

MOVED K. Krushell: That the Transportation and Public Works Committee hear from the following delegation:

T. Moffat, West Meadowlark Traffic Committee

CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, S. Mandel, D. Thiele.

T. Moffatt, West Meadowlark Traffic Committee, made a presentation and answered the Committee’s questions.

A. Jones, B. Stephenson, and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions.

Mayor S. Mandel left the meeting.

MOVED D. Thiele: That the Transportation and Public Works Committee recommend to City Council:

1. That the West Meadowlark Community Traffic Management Plan, as per the concept shown on Attachment 1 of the March 7, 2005, Transportation and Streets Department report 2005TS7782, be approved for permanent implementation.

2. That the 93 Avenue - 165 Street curb extensions be shifted from the north to the south side of the intersection.

MOVED K. Leibovici:

That the Motion on the Floor and the Transportation and Streets Transportation & Streets Department report 2005TS7782 be referred back to Administration in order that community members can be notified and have the opportunity to Due: Apr. 11, 2005 provide input, and that this item return to the April 11, 2005, Transportation and Public Works Committee meeting as the second item of

______Transportation and Public Works Committee Meeting Minutes 6 of 14 March 22, 2005, lt business.

MOVED D. Thiele (Made at the March 22, 2005, Transportation and Public Works Committee meeting):

That the Transportation and Public Works Committee recommend to City Council:

2. That the West Meadowlark Community Traffic Management Plan, as per the concept shown on Attachment 1 of the March 7, 2005, Transportation and Streets Department report 2005TS7782, be approved for permanent implementation.

3. That the 93 Avenue - 165 Street curb extensions be shifted from the north to the south side of the intersection.

CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Managed Congestion (K. Krushell) 

B. Stephenson and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions. MOVED D. Thiele: That Item D.2.a. be made debatable in order that action motions may be made in response to the content of the report. CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele. MOVED K. Krushell:

That Administration provide a report that reviews the City’s policy on Transportation & Streets managing traffic congestion, and that the report return to the June 28, 2005, Transportation and Public Works Committee meeting. Due: June 28, 2005

______Transportation and Public Works Committee Meeting Minutes 7 of 14 March 22, 2005, lt R. Millican, General Manager, B. Stephenson and B. Latte, Transportation and Streets Department, answered the Committee’s questions. CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

D.2.b. Undertakings – Winter Maintenance Activities (K. Leibovici)

M. Koziol, B. Belcourt and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions.

Councillor K. Leibovici vacated the chair and Councillor K. Krushell presided. Councillor K. Leibovici left the meeting.

Councillor K. Leibovici re-entered the meeting. Councillor K. Krushell vacated the chair and Councillor K. Leibovici presided.

MOVED B. Anderson: That Item D.2.b. be made debatable in order that action motions may be made in response to the content of the report. CARRIED FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele. MOVED K. Leibovici:

That Administration prepare a report for the May 18, 2005, Special Transportation & Streets Transportation and Public Works Committee Budget meeting, outlining potential policy changes to deal with residential winter road maintenance Due: May 18, 2005 (City Policy C409B).

G.3. OTHER REPORTS

G.3.a. Edmonton Transit System Advisory Board – 2004 Annual Report 

G. Feltham, Chair, Edmonton Transit System Advisory Board, made a presentation and answered the Committee’s questions.

______Transportation and Public Works Committee Meeting Minutes 8 of 14 March 22, 2005, lt MOVED B. Anderson:

That the Edmonton Transit System Advisory Board 2004 Annual Report Edmonton Transit (Attachment 1 of the March 1, 2005, Edmonton Transit System Advisory System Advisory Board Board report 2005CATR01) be received for information.

G.1.d. Change Order Recommendation (Purchase Order No. R901112) – Project Management Services, Edmonton Composting Facility – Facility Enhancements 

R. Neehall, Asset Management and Public Works Department, answered the Committee’s questions. MOVED D. Thiele:

That a Change Order to Consulting Services Agreement R901112, Project AMPW Management Services, Edmonton Composting Facility-Facility Enhancements, to extend the completion date and increase the fees by $96,000, be approved.

G.1.f. C North Country Livestock Facility – Waste Management Assessment

MOVED B. Anderson: That Item G.1.f. C. be dealt with now.

______Transportation and Public Works Committee Meeting Minutes 9 of 14 March 22, 2005, lt MOVED D. Thiele:

That the following Motion on the Floor at City Council be referred AMPW back to Administration to provide clarification, and report back to the April 26, 2005, Transportation and Public Works Committee Due: Apr. 26, 2005 meeting.

MOVED L. Sloan – D. Thiele (Made at the February 23/24, 2005, Special City Council Public Hearing meeting):

That Administration undertake the initiation of a joint waste management assessment with Alberta Environment on the North Country Livestock facility, and report back to Transportation and Public Works Committee on or before September 20, 2005.

G.1.e. South Edmonton Sanitary Sewer - Stages SW2 to SW5 

J. Hodgson and W. D. Burn, General Manager, Asset Management and Public Works Department; answered the Committee’s questions. Continued on page 13.

The Committee recessed at 12 noon.

The Committee reconvened at 1:30 p.m.

A.5. EXPLANATION OF THE PUBLIC HEARING PROCESS Councillor K. Leibovici explained the procedures for the non-statutory public hearing.

______Transportation and Public Works Committee Meeting Minutes 10 of 14 March 22, 2005, lt G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.d. C Bylaw 13882 - A Bylaw to Implement a Cost Recovery User Fee at City-Owned Snow Storage Sites 

R. Millican, General Manager, and M. Koziol, Transportation and Streets Department, made a presentation.

B. Merchant, Northern Alberta Shopping Centre Association, made a presentation and answered the Committee’s questions.

B. Yaremko, Oxford Retail Group; and Paul Fairbridge, Ivanhoe Cambridge, Southgate Centre, answered the Committee’s questions.

M. Koziol and B. Belcourt, Transportation and Streets Department; C. Ward, Asset Management and Public Works; and M. Sherk, Corporate Services Department (Law), answered the Committee’s questions. MOVED B. Anderson:

1. That Transportation and Streets Department report 2005TS8162 be Transportation & Streets referred back to Administration to return to the May 18, 2005, Transportation and Public Works Committee meeting, with Due: May 18, 2005 alternate options to pay for increased costs for handling snow hauled from private businesses to City-owned snow storage sites, with one option being to pay for costs through the business tax levy.

2. That Administration contact key stakeholder groups for input into the options.

CARRIED FOR THE MOTION: K. Krushell, K. Leibovici, D. Thiele. ABSENT: B. Anderson.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.1.a. Drainage Problems in High Water Table Areas (D. Thiele)

______Transportation and Public Works Committee Meeting Minutes 11 of 14 March 22, 2005, lt “Increasingly, I have been receiving concerns from residents in regards to AMPW high water tables and sump pump problems. My questions are: Transportation & Streets 1. When and why was the bylaw change made to discontinue use of direct storm lines to each lot in a subdivision? Due: May 10, 2005 2. What is the cost per lot if the City returned to a separate storm drain per lot, and would that also increase the size of storm drains within new neighbourhoods? 3. What is Administration (specifically, Asset Management and Public Works and Transportation and Streets Departments) currently doing with regard to citizens experiencing problems with continued operation of sump pumps (recirculation), flooding and icing sidewalks? 4. What alternatives are there in these high water table areas, and how does the City deal with concerns and issues that arise from some of the concerns?”

D.1.b. Citizen Subsidy Program (D. Thiele)

“1. What is needed for the City to implement a subsidy program for our AMPW citizens for purchase of energy-efficient products? Due: May 10, 2005 2. What are required changes to Bylaws to require new homes to incorporate low flush toilets, energy efficient heating and lighting, and other energy-saving products in new housing or substantial renovations on existing housing?

3. How much would a subsidy program cost in the initial year, and on what basis could it be implemented?

4. What other cities have programs like this?”

G.1.e. South Edmonton Sanitary Sewer - Stages SW2 to SW5 

______Transportation and Public Works Committee Meeting Minutes 12 of 14 March 22, 2005, lt Continued from page 10.

W. D. Burn, General Manager, and J. Hodgson, Asset Management and Public Works Department; and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

1. That construction of Stage SW3a of the South Edmonton Sanitary AMPW Sewer (SESS) be advanced for completion in 2006.

2. That the approved capital budget for project 04-23-9303 be reduced by $2,564,000.

G.2.c. Back Lane Lighting Program (Road and Street Lighting) 

R. Millican, General Manager, and D. MacDonald, Transportation and Streets Department; and R. Caldwell, Planning and Development Department, answered the Committee’s questions. MOVED K. Leibovici:

That Administration report back to the May 10, 2005, Transportation and Transportation & Streets Public Works Committee meeting, on the implications of changing engineering standards to require all new back lane construction to have Due: May 10, 2005 back lane lighting.

G.2.e. Future Streetscape Improvements – Design Competition - Candidates 

R. Caldwell and K. Singh, Planning and Development Department; and M. Koziol, Transportation and Streets Department, answered the Committee’s questions.

______Transportation and Public Works Committee Meeting Minutes 13 of 14 March 22, 2005, lt MOVED D. Thiele:

That Administration prepare a report for the Transportation and Public Transportation & Streets Works Committee when any future streetscape improvements might be considered suitable for a design competition.

N. NOTICES OF MOTION

K. Leibovici asked whether there were any Notices of Motion. There were none.

O. ADJOURNMENT

The meeting adjourned at 3:34 p.m.

______

CHAIR CITY CLERK

______Transportation and Public Works Committee Meeting Minutes 14 of 14 March 22, 2005, lt INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

MARCH 22, 2005

A. CALL TO ORDER AND RELATED BUSINESS...... 1 A.1. CALL TO ORDER...... 1 A.2. ADOPTION OF AGENDA...... 2 A.3. ADOPTION OF MINUTES...... 3 A.4. URGENT MATTERS - PROTOCOL ITEMS...... 5 A.5. EXPLANATION OF THE PUBLIC HEARING PROCESS...... 11

B. PROCEDURAL MATTERS...... 3 B.1. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS...... 3 B.2. TIME SPECIFICS AND DECISION TO HEAR...... 5

D. ADMINISTRATIVE INQUIRIES AND RESPONSES...... 7/8/12 D.1. ADMINISTRATIVE INQUIRIES...... 7/12 D.1.a. Drainage Problems in High Water Table Areas (D. Thiele)...... 12 D.1.b. Citizen Subsidy Program (D. Thiele)...... 12 D.2. REPORTS ON ADMINISTRATIVE INQUIRIES...... 7/8 D.2.a. Managed Congestion (K. Krushell) ...... 7 D.2.b. Undertakings – Winter Maintenance Activities (K. Leibovici)...... 8 D.3. STATUS OF REPORTS ...... 3 D.3.a. Sinking of Roadways Water Table Problems...... 3

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT...... 2/4/9/10/13 G.1.a. C Expropriation of Property at 11411 – 77 Avenue from Daryl and Ruth Phillips ...... 2 G.1.b. Purchase Order Increase to Pentagon Structures for Third Floor, Milner Library ...... 4 G.1.c. Land Sale to 723311 Alberta Ltd. ...... 4 G.1.d. Change Order Recommendation (Purchase Order No. R901112) – Project Management Services, Edmonton Composting Facility – Facility Enhancements ...... 9 G.1.e. South Edmonton Sanitary Sewer - Stages SW2 to SW5 ...... 10/13 G.1.f. C North Country Livestock Facility – Waste Management Assessment...... 10 G.2. TRANSPORTATION AND STREETS DEPARTMENT G.2.a. Universal Bus Pass Program (U-Pass) ...... 3 G.2.b. C West Meadowlark Community Traffic Management Plan ...... 5/6 G.2.c. Back Lane Lighting Program (Road and Street Lighting) ...... 13 G.2.d. C Bylaw 13882 - To Implement a Cost Recovery User Fee at City-Owned Snow Storage Sites ...... 11 G.2.e. Future Streetscape Improvements – Design Competition - Candidates ...... 14 G.3. OTHER REPORTS G.3.a. Edmonton Transit System Advisory Board – 2004 Annual Report ...... 9 G.3.b. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 28, 2005 ...... 4 G.3.c. Change of Time and Location – April 12, 2005, Transportation and Public Works Committee ...... 4

N. NOTICES OF MOTION...... 14

O. ADJOURNMENT...... 14