Minutes Council Meeting

775

Minutes of the Council Meeting held Thursday 13 June 2019 at 1pm

City of Gold Coast Council Chambers 135 Bundall Road, Surfers Paradise

775th Council Meeting 2 13 June 2019 Minutes

INDEX Minutes (775) Council Meeting Thursday 13 June 2019

Opening Prayer – Pastor Steve Kane of Coastlife Adventist Church Mudgeeraba Australian National Anthem

ITEM SUBJECT

1 ATTENDANCE / LEAVE OF ABSENCE

2 CONDOLENCES

2.1 The Van-Hattem Family and The Applebee Family Cr Boulton

3 MAYORAL MINUTE

4 CONFIRMATION OF MINUTES

4.1 The Seven Hundred and Seventy Fourth Ordinary Meeting of the Council of the City of Gold Coast, held Tuesday, 28 May 2019 at 1pm

5 MAYOR’S REPORT

6 CLARIFICATION – MEMBERS

7 BUSINESS ARISING FROM MINUTES

8 PRESENTATIONS

8.1 Gold Coast Tourist Parks Award for Innovation -QC&CI Cr Vorster

9 RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 Transport and Infrastructure 30 May 2019

9.2 Lifestyle and Community 30 May 2019

9.3 Economy, Planning and Environment 5 June 2019

9.4 Water & Waste 6 June 2019

9.5 Events, Tourism and Governance 6 June 2019

10 CONSIDERATION OF NOTICES OF MOTION

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

12 PRESENTATION OF PETITIONS

12.1 Party Houses Cr Baildon

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ITEM SUBJECT

12.2 Pacific Pines Gym Objection Cr PJ Young

13 GENERAL BUSINESS

13.1 Palm Beach Promotions for Palmy Fest event Cr McDonald

14 OTHER BUSINESS

14.1 April 2019 Monthly Financial Report

14.2 2018-19 Loan Borrowings

14.3 Local Area Works & Services Program 2019-20

14.4 Miscellaneous Recommendations Of Special Budget And Finance Committee Meeting 2019-20 To Be Adopted By Council

14.5 Investigation of Inappropriate Conduct Referral From The Office Of The Independent Assessor

14.6 Investigation of Inappropriate Conduct Referral From The Office Of The Independent Assessor

14.7 Investigation of Inappropriate Conduct Referral From The Office Of The Independent Assessor

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ADOPTED AT COUNCIL 30 JULY 2019

RESOLUTION G19.0730.002 moved Cr Crichlow seconded Cr Baildon

That the Minutes of the Seven Hundred and Seventy Fifth Ordinary Meeting of the Council of the City of Gold Coast held on Thursday 13 June 2019 at 1pm be confirmed.

CARRIED

Minutes of the Seven Hundred and Seventy Fifth Ordinary Meeting of the Council of the City of Gold Coast held at the City of Gold Coast Chambers, 135 Bundall Road, Surfers Paradise, on Thursday 13 June 2019, at 1pm.

The Mayor, Cr T R Tate, welcomed Pastor Steve Kane of Coastlife Adventist Church Mudgeeraba, to open the meeting in prayer.

National Anthem

1 ATTENDANCE

Cr T R Tate Mayor Cr D Gates Cr W M A Owen-Jones Cr C M Caldwell Cr K L Boulton Cr P J Young Cr D M Crichlow OAM Cr G J Baildon AM Cr R La Castra Cr G M Tozer Cr P A Taylor Cr H H C Vorster Cr P C Young Cr D I McDonald Cr G M O’Neill

Mr D R Dickson Chief Executive Officer Mr A J McCabe Chief Operating Officer Mr A Twine Director Transport and Infrastructure Ms A Ewens Director Lifestyle and Community Services Mr P Heaton Director Water & Waste Mr G Potter Director Organisational Services Ms A Swain Director Economy, Planning & Environment

1.1 LEAVE OF ABSENCE / APOLOGIES

Nil

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2 CONDOLENCES

Cr Boulton

To Families and Friends (Southport Flying Club)

On the passing of Marcel Van-Hattem and Trista Applebee

RESOLUTION G19.0613.033 moved Cr Boulton seconded Cr PC Young

That a motion of condolence be passed and that a message of sympathy be forwarded. CARRIED

3 MAYORAL MINUTE

Nil

4 CONFIRMATION OF MINUTES

RESOLUTION G19.0613.034 moved Cr Vorster seconded Cr PC Young

That the Minutes of the Seven Hundred and Seventy Fourth Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 28 May 2019 at 1pm be confirmed.

CARRIED

5 MAYOR’S REPORT

5.1 RECENT VISITS AND SPEECHES

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Gold Coast Business Excellence Awards May 2019 Winner Presentations Congratulations to the May winners: Emerging Business - Omni Recruit Family Business - Coast 2 Coast Earthmoving Retail, Wholesale and Distribution - YCL Jewels Construction and Trades - Surf City Cranes Manufacturing - Lauxes Grates Professions and Business Services - Protest Engineering Health and Wellbeing - The Source Bulk Foods Gold Coast IT and Digital Business - OntheNet Tourism, Hospitality and Events - Temp Chef Labour Hire Student Employability - Southport Sharks Mayor's Innovation GC - Action Smart Group

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Promoting Borobi Day I joined with Director of the Yugambeh Museum Rory O'Connor to promote the inaugural Borobi Day. This year it was held on Friday 31 May. During the day, Borobi wanted Gold Coasters to speak Yugambeh language as much as they can for the day. There are free resources to download which promote the day and can be used throughout the year as well as a free Yugambeh App to help you with pronunciation.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Welcome Address at Retail Global Conference 2019 This event was created for retailers by retailers and is a three day annual conference and exhibition. It brought together the Australian e-commerce sector with international speakers and service providers and has been run on the Gold Coast for nine years – with 2019 having over 1000 people registered.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Official Unveiling of Signage at Gold Coast Regional Botanic Gardens Cr Baildon and Cr Taylor attended. 2019 marks the 50th year anniversary of the generous donation of 2.75 hectares of land by John and Esse Rosser in 1969. I joined with Gene Rosser to unveil the new interpretive History Sign. This land was gifted to the people of the Gold Coast with the Council as the custodians so it would always be a place of environmental value. Both John and Esse Rosser loved the natural environment and their 6 children, having the opportunity to grow up surrounded by nature developed their understanding and respect for it. Thanks to Kate Heffernan who researched the information and images for the sign and the Friends of the Gold Coast Regional Botanic Gardens for helping sponsor the sign.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Long Term Recycled Water Release Plan Cr Boulton attended. Next month, a giant tunnelling machine, 2.5m in diameter, will begin boring under the Broadwater from Biggera Waters to South Stradbroke Island as part of one of the City’s largest ever infrastructure projects. The machine will create the 1450m long tunnel starting in Quota Park as part of the first phase of the Long Term Recycled Water Release project which will eventually see recycled water released into the ocean several kilometres out from the Seaway. A second underwater tunnel is also underway across the Nerang River from Southport to Main Beach as part of this first stage of the project. This is one of the longest and most challenging marine pipeline crossings of its type ever undertaken in Australia. It is about future proofing our city which is expected to experience record population growth in coming years. The community is invited to attend a community open day on Sunday 23 June from 9am to noon for a sausage sizzle at Quota Park. They can inspect the machine launch shaft from a safe viewing platform and get a selfie inside one of the segments of the pipeline.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Official Welcome and Opening of Cooly Rocks on Festival 2019 It was great to do the official welcome for the 2019 Cooly Rocks on Festival. It has been great to see crowds flock to Cooly to enjoy all the favourite events including: The Show ‘n’ Shine Poodle Parade Retro Markets Dance Championships Pageants and Parades. There were also car cruises and Show ‘n’ Shines will continue to be the highlight of the weekend’s activities.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Celebration of Italy’s National Day and 30th Anniversary of Gold Coast Dante Alighieri Society Cr La Castra attended. The Gold Coast Dante Alighieri Society was established on the Gold Coast in 1989. The main aim of the Society is the diffusion of the Italian language and culture. Italian classes have been run by the Society at Bond University, Benowa State Primary School, Benowa State High School and now leases rooms from the Gold Coast Italo Australian Club. This celebration was special as we they also celebrating Italian National Day, on its 73 years of being a Republic. The Associations that use the Gold Coast Italo Australian. The new Consul for Italy in Queensland and Northern Territory, Dott Salvatore Napolitano was transferred to Brisbane, with his wife and daughter, from Argentina, at the end of January 2019. The Dante Gold Coast President, Giovanna Santomauro, has been on the committee since it started. Late last year the Italian Government awarded Giovanna with “Cavaliere della Stella” della Repubblica Italiana – a type of knighthood for her work in the Italian and Multicultural Community.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Announcement of Lead Act for Gold Coast's 60th Birthday Special guest Amy Shark will headline the free Diamond Jubilee celebrations, joining an all Gold Coast line-up of artists. The Gold Coast has grown into a thriving city over the last six decades. While we look back fondly on our history, the City’s future is bright and I’m excited for what is to come. What better way to celebrate than with the Gold Coast’s very own Amy Shark, a talented Gold Coast line-up, some local food trucks and of course a spectacular fireworks display to finish the night. I’d say to all Gold Coasters - grab your mates and head to Broadwater Parklands on Saturday 13 July from 3pm-7pm – it’s FREE!

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Launch of Gold Coast Homeless Connect Event On 7 August, this will be the 12th annual event. This event becomes more significant for our community each year, as more and more people are experiencing homelessness. It is an opportunity for people to receive vital information about support from the agencies who are here - representative of small businesses, the not-for-profits and government agencies. Attendees of the event on 7 August will benefit from a variety of allied health and support services, from free haircuts to RSPCA pet vet checks. I urge the Gold Coast community to come together to donate clothing, toiletries and non- perishable food items from today, as part of the donation drive to help the Coast’s neediest on event day. The City will partner with the Salvos Stores to coordinate the collection of donations through community centres and libraries.

RESOLUTION G19.0613.035 moved Cr Tate seconded Cr Vorster

That the Mayor’s Report be welcomed and noted.

CARRIED

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6 CLARIFICATION - MEMBERS

Nil

7 BUSINESS ARISING FROM MINUTES

Nil

8 PRESENTATIONS

8.1 GOLD COAST TOURIST PARKS AWARD FOR INNOVATION -QC&CI

l-r Richard Pascoe, Adam Spencer, Mayor Tom Tate, Kelly Epis, Cr Hermann Vorster

2019 Ray Fitton Award for Innovation Winner

The Ray Fitton Award for Innovation recognises a park operator that has recently introduced an innovation within their business, which could also be used in other parks across Queensland and nationally.

The winner of the 2019 Award for Innovation was the Gold Coast Tourist Parks.

Gold Coast Tourist Parks have introduced a Commonwealth Bank and reservation system integration initiative, which has helped them save time, money and streamline operational processes right across the City’s 8 Parks whilst also improving the guest experience, both at the time of booking and when they check in.

This integration has allowed for a direct connection between the reservation system, the Tourist Park booking engine and their Commonwealth Bank EFTPOS terminals at the counter which has removed the need for third party suppliers, and in turn reduced costs. The Software vendor RMS is now using the City’s integration initiative to advance similar business improvements with other national and international Park operators.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE

Cr PC Young, Chairperson of the Transport and Infrastructure Committee, presented the Report of the Meeting of the Transport and Infrastructure Committee held on Thursday, 30 May 2019.

RESOLUTION G19.0613.036 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 30 May 2019, covered by Recommendations numbered TI19.0530.001 to TI19.0530.004, be received. CARRIED

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1)

Cr Gates left the room

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: My wife is employed by Bond University who has acquired a developable site within the RCPA The name of the person or entity is: Bond University The nature of the relationship is: Wife is employed by Bond University The value of the gift is: Not applicable The date of receipt of the gift is: Not applicable The nature of the other person’s interest in the matter is: Owner of developable site within the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr PJ Young seconded Cr Tozer Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster has a perceived conflict of interest in this matter due to the reasons he has disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Crichlow Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Vorster should participate in the meeting and vote on the matter as the interest he has thus far disclosed is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

PROCEDURAL MOTION moved Cr Tozer seconded Cr Crichlow Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster has a perceived conflict of interest in this matter as he has disclosed relating to the family home. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PJ Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Vorster may participate in the meeting and vote on the matter because the interest is no greater than other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

775th Council Meeting 20 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: My grandparents live in the RCPA The name of the person or entity is: Francesco and Antonia Bellavia The nature of the relationship is: Grandparents The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: My grandparents live in the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is no greater than other persons in the local government area.

PROCEDURAL MOTION moved Cr PJ Young seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a perceived conflict of interest in the matter because the interest is no greater than other persons in the local government area. CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Wife is a member of the parish council of the Robina Anglican church which is located in the RCPA The name of the person or entity is: Melissa Vorster The nature of the relationship is: Wife The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Wife is a member of the parish council of the Robina Anglican church which is located in the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a real or perceived conflict of interest in the matter because reasons that there is no greater interest than any other member of the parish or persons practicing religion in the Robina area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: My parents lease commercial premises in the RCPA The name of the person or entity is: Hermann and Anna Vorster The nature of the relationship is: Parents/donors The value and date of the gifts is: $50 18 September 2015 $5000 1 March 2016 $2500 7 March 2016 The nature of the other person’s interest in the matter is: Operate a business from leased commercial premises in the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is no greater than any persons in the local government area. PROCEDURAL MOTION moved Cr Tozer seconded Cr Owen-Jones Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a conflict of interest in the matter because the relevant persons have no greater interest than other persons operating commercial interests in the precinct. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

775th Council Meeting 23 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Father is a director of a business with leased premises in the RCPA The name of the person or entity is: Drive Risk The nature of the relationship is: Father The value and date of the gifts is: $50 18 September 2015 $5000 1 March 2016 $2500 7 March 2016 The nature of the other person’s interest in the matter is: My father is a director of a business in the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a perceived conflict of interest in the matter because the relevant persons have no greater interest than other persons operating commercial interests in the area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

RESOLUTION G19.0613.037 moved Cr Vorster seconded Cr Tozer That Committee Recommendation TI19.0530.004 be adopted as printed which reads as follows:-

1 That the report be deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That the Robina road network upgrade strategy 2041 detailed in Section 5.2.5 of this report be endorsed as a plan for the Robina area and inform the following processes: a Annual update of the Ten Year Road Network Plan; b Preparation of a new Local Government Infrastructure Plan; c Commencement of preliminary planning, design and options assessment for two high priority road network items identified as follows: i Laver Drive/Robina Parkway major intersection upgrade ii Scottsdale Drive corridor upgrade including upgrade of Prospect Court and Scottsdale Drive intersection. d Commence preliminary planning and design for the following midblock pedestrian facilities projects: i Christine Avenue/Bridgewater Drive ii Laver Drive between Riverwalk and Town Centre iii Cheltenham Drive/Thorngate Drive e That the remaining balance of $600,000 allocated to Division 11 projects in the HOTA funding plan, be allocated to progress the projects identified in 2d. 3 That the status of the 2050 vision for Robina articulated by the Robina Business Alliance be actively monitored for the following: a Release of development yield information that would allow a transport network technical assessment to be undertaken; b That any future planning framework and associated infrastructure provision to support the 2050 vision include a focus on upgrading public transport including light rail; 4 That necessary long term upgrades of the State-controlled road network identified in section 5.2.4 of this report are communicated to Transport and Main Roads officers through existing one network partnering arrangements.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 4 ROBINA CENTRAL PLANNING AND TRANSPORT STUDY TT1017/113/24(P1) (Continued)

5 That this report be referred to: a Environment, Planning and Economy Committee for consideration to progress the town planning matters including approach, prioritisation and resourcing. b Environment, Planning and Economy Directorate to progress any future planning work. c Environment, Planning and Economy Committee give consideration to the relevant trigger (a 23000 equivalent person population) to the cessation of the current town planning legislation for Robina. 6 That the projects identified in this report be progressed on a merits basis in consideration with other city-wide priorities.

CARRIED UNANIMOUSLY

Cr Vorster voted in the positive Cr Gates returned to the room

ADOPTION OF THE TRANSPORT AND INFRASTRUCTURE COMMITTEE REPORT

RESOLUTION G19.0613.038 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 30 May 2019, covered by Recommendations numbered TI19.0530.001 to TI19.0530.004, be adopted with the exception of Recommendation Number TI19.0530.004 which was specifically resolved. CARRIED

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.2 LIFESTYLE AND COMMUNITY

Cr Vorster, Chairperson of the Lifestyle and Community Committee, presented the Report of the Meeting of the Lifestyle and Community Committee held on Thursday, 30 May 2019.

RESOLUTION G19.0613.039 moved Cr Vorster seconded Cr O'Neill

That the Report of the Lifestyle and Community Committee Meeting held on Thursday, 30 May 2019, covered by Recommendations numbered LC19.0530.001 to LC19.0530.005, be received. CARRIED

ITEM 5 HELENSVALE GOLF COURSE PN174490/20/01(P3) REPORT CONFIDENTIAL

Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I received hospitality from Knight Frank The name of the person or entity is: Knight Frank The nature of the relationship is: Hospitality The value of the gift is: Unknown The date of receipt of the gift is: First Tuesday in November in 2012-2018 The nature of the other person’s interest in the matter is: Engaged by the City as a real estate agent. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Vorster Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter as disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote. PROCEDURAL MOTION moved Cr Tozer seconded Cr Vorster Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones may participate in the meeting because the interest is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.2 LIFESTYLE AND COMMUNITY (Continued)

ITEM 5 HELENSVALE GOLF COURSE PN174490/20/01(P3) (Continued) REPORT CONFIDENTIAL

Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: My in-laws own property adjacent to the Helensvale Golf Course The name of the person or entity is: Richard and Vicki Rerrie The nature of the relationship is: In-laws The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Adjacent property owner to land controlled by the City. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature and no greater than any other resident.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter as disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PJ Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones may participate in the meeting because the interest is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.2 LIFESTYLE AND COMMUNITY (Continued)

ITEM 5 HELENSVALE GOLF COURSE PN174490/20/01(P3) (Continued) REPORT CONFIDENTIAL

RESOLUTION G19.0613.040 moved Cr Owen-Jones seconded Cr Tozer That Committee Recommendation LC19.0530.005 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That Council notes the various submissions to operate Helensvale Golf Course as a golfing venue during a two staged marketing and procurement exercise and determines that none can be accepted for the following public interest reasons : a The loss of 6-12 hectares of land to offset the golf course development costs will have significant impacts on the immediate adjacent residents, resulting in a course of reduced length and will not guarantee the long term sustainability of golf at the site. b The type of mixed use or residential development proposed would be impact assessable with limited potential for approval based on the conflict with the City Plan zoning. c It is not inconceivable that an applicant may be required to outlay significant funds in investigations with no certainty that the site can accept development, or potentially, a very limited development footprint outcome. d While planning applications progressed, the City would continue to maintain the area, manage community and stakeholder issues and be able to give no certainty on a way forward. e The outlay of City funding of approximately $3 million to rebuild greens, tees, the clubhouse and other facilities will not guarantee the long term sustainability of golf at the site. 3 That Council acknowledges the additional enquiries/submissions received from various operatives and individuals seeking tenure over the land for a variety of uses including golf, but only one submission as detailed in this report, offers reinstatement of the existing golf course without the injection of funds from the City. 4 That Council negotiates lease tenure with the applicant referred to in 3. above over Lot 10 on SP191019 and Lot 16 on RP854397, being Council freehold land on the basis of the ongoing management and operation of the land as a golf course on Council’s standard terms and conditions with the exception of: a lease term being 25 years b years 1 to 10 being rent free c rent being charged at the rate of $640 per week from years 11 to 25 5 That due to the time required to finalise lease tenure, the Chief Executive Officer be authorised to negotiate a licence for the selected applicant to enter the site to commence works on accepted terms and conditions in order that works can commence as soon as possible to ensure the course is suitable for play at the earliest opportunity. 6 That all applicants detailed in this report be notified accordingly.

CARRIED UNANIMOUSLY Cr Owen-Jones voted in the positive

775th Council Meeting 29 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.2 LIFESTYLE AND COMMUNITY (Continued)

ADOPTION OF LIFESTYLE AND COMMUNITY COMMITTEE REPORT

RESOLUTION G19.0613.041 moved Cr Vorster seconded Cr O'Neill

That the Report of the Lifestyle and Community Committee’s Recommendations of Thursday, 30 May 2019, numbered LC19.0530.001 to LC19.0530.005, be adopted with the exception of Recommendation Number LC19.0530.005 which was specifically resolved.

CARRIED UNANIMOUSLY

775th Council Meeting 30 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT

Cr Caldwell, Chairperson of the Economy, Planning and Environment Committee, presented the Report of the Economy, Planning and Environment Committee held on Wednesday, 5 June 2019.

RESOLUTION G19.0613.042 moved Cr Caldwell seconded Cr O'Neill

That the Report of the Economy, Planning and Environment Committee Meeting held on Wednesday, 5 June 2019, covered by Recommendations numbered EPE19.0605.001 to EPE19.0605.006 be received. CARRIED

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS) (IMPACT ASSESSMENT) AT 3 WOODVALE DRIVE, TALLAI ROL/2018/244 DIVISION 9

775th Council Meeting 31 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS) (IMPACT ASSESSMENT) AT 3 WOODVALE DRIVE, TALLAI ROL/2018/244 (Continued) DIVISION 9

RESOLUTION G19.0613.043 moved Cr Tozer seconded Cr Caldwell That Committee Recommendation EPE19.0605.001 be adopted as printed which reads as follows:-

That Council refuses the issue of a development permit for reconfiguring a lot (1 into 2 lots), on the following grounds:- 1 The development does not support and promote the Strategic framework in that: a The proposal does not support the existing semi-rural bushland character of the surrounding area; b The proposal will disrupt the local amenity and character through the creation of an additional lot and future vegetation clearing associated with the construction of a dwelling and driveway and potential vegetation clearing along the common boundary between Lots 1 and 2; and c The proposal does not reinforce the existing character of the area. d The proposed development does not adequately mitigate or avoid medium priority vegetation. 2 The development does not achieve the Purpose, Overall outcomes and Performance outcomes of the Environmental significance overlay code in that: a The proposal does not comply with Overall outcome 8.2.6.2(2)(d)(ii) of the Environmental significance overlay code as impacts on medium priority vegetation are not avoided or mitigated and cannot be offset; and b The proposal does not comply with Performance outcome 10 of the Environmental significance overlay code as impacts to medium priority vegetation are not avoided or mitigated and cannot be substantially offset; and c The proposal does not comply with Performance outcomes 14 and 15 of the Environmental significance overlay code as clearing requirements for the proposed development significantly reduces the sites ability to provide koala habitat and to allow for the movement of the koala through the site.

3 The development does not achieve the Purpose, Overall outcomes and Performance outcomes of the Rural residential zone code in that: a The proposal does not comply with Overall outcome 6.2.21.2(2)(d)(ii) of the Rural residential zone code as the proposal provides an average lot size less than 8,000m2; and b The proposal does not comply with Performance outcome 7 of the Rural residential zone code as the proposal provides an average lot size less than 8,000m2.

775th Council Meeting 32 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR RECONFIGURING A LOT (1 INTO 2 LOTS) (IMPACT ASSESSMENT) AT 3 WOODVALE DRIVE, TALLAI ROL/2018/244 (Continued) DIVISION 9

4 The development does not achieve the Purpose, Overall outcome and Performance outcomes of the General development provisions code in that: a The proposal does not comply with Overall outcome 9.4.4.2(2)(a) and 9.4.4.2(2)(c) of the General development provisions code as the proposal is considered to adversely impact upon the expected level of amenity of the area and the existing landscape character of the site. b The proposal does not comply with Performance outcome 2 of the General development provisions code as clearing associated with the building envelope and bushfire management measures will adversely impact upon the existing amenity. CARRIED UNANIMOUSLY

ITEM 2 PRELIMINARY APPROVAL (IMPACT ASSESSMENT) INCLUDING A VARIATION REQUEST WHICH SEEKS TO VARY THE EFFECT OF THE LOCAL PLANNING INSTRUMENT AS IT RELATES TO MAKING A MATERIAL CHANGE OF USE, RECONFIGURING A LOT AND CARRYING OUT OPERATIONAL WORKS AT 78 BEATTIE ROAD, COOMERA - DIVISION 3 PN308801/123/DA2

PROCEDURAL MOTION moved Cr Caldwell seconded Cr Owen-Jones

That the matter be deferred to the Economy, Planning and Environment Committee Meeting to be held on 24 July 2019.

CARRIED UNANIMOUSLY

775th Council Meeting 33 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 4 QUARTERLY APPEALS REPORT RECEIVED JANUARY 2019 - MARCH 2019 CM787/790/01/01/04 REPORT CONFIDENTIAL

Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of Donation The name of the person or entity is: Sunland The nature of the relationship is: Donor The value of the gift is: $1800 The date of receipt of the gift is: 26 August 2015 The nature of the other person’s interest in the matter is: Prohibited donor I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence. Cr Owen-Jones left the room.

775th Council Meeting 34 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 4 QUARTERLY APPEALS REPORT RECEIVED JANUARY 2019 - MARCH 2019 CM787/790/01/01/04 (Continued) REPORT CONFIDENTIAL

Conflict of Interest – Cr P J Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I own and reside at a property within several hundred meters of the site identified in Appeal Number 171 of 2019 The name of the person or entity is: Bryna Parade Residences Development Pty Ltd The nature of the relationship is: None The value of the gift is: None The date of receipt of the gift is: None The nature of the other person’s interest in the matter is: An Appellant against the City Of Gold Coast However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that we are simply noting the status of an appeal which has been determined in the Court.

PROCEDURAL MOTION moved Cr Tozer seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr P J Young does not have a real or perceived conflict of interest in the matter for reasons as disclosed by Cr P J Young. CARRIED

In accordance with section 175E(4) of the Local Government Act 2009 Cr P J Young did not vote. Cr Vorster left the room and was not present for voting on this item

RESOLUTION G19.0613.044 moved Cr Caldwell seconded Cr Tozer That Committee Recommendation EPE19.0605.003 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That Council note the Quarterly Appeals Report for the months of January 2019 – March 2019. CARRIED

Cr PJ Young voted in the positive Cr Owen-Jones and Cr Gates returned to the room

775th Council Meeting 35 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 5 OXENFORD INVESTIGATION AREA COMMUNITY CONSULTATION OUTCOMES PD113/1275/14/02 REPORT CONFIDENTIAL

Conflict of Interest – Cr PJ Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I own a property in the suburb of Oxenford which is approximately 2 kilometres from the investigation area The name of the person or entity is: Cr PJ Young The nature of the relationship is: Nil The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: I own a property in the suburb of Oxenford which is approximately 2 kilometres from the investigation area However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature and no greater than any other person in the area.

Cr Vorster returned to the room

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Boulton Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr PJ Young does not have a real or perceived conflict of interest in the matter because he lives 2 kilometres away from the investigation site and has no greater interest than other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PJ Young did not vote.

775th Council Meeting 36 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 5 OXENFORD INVESTIGATION AREA COMMUNITY CONSULTATION OUTCOMES PD113/1275/14/02 (Continued) REPORT CONFIDENTIAL

RESOLUTION G19.0613.045 moved Cr Owen-Jones seconded Cr Tozer That Committee Recommendation EPE19.0605.004 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That the attached ‘Community engagement and marketing report for the Oxenford Investigation Area’ (Attachment B) be noted by Council. 3 That the attached ‘Oxenford Investigation Area – Community Meetings Report’ (Attachment C) be noted by Council. 4 That the ‘Proposed Planning Priorities for Oxenford Investigation Area Major Update Scope’ (Attachment D) is endorsed to inform preparation of a local planning exercise that will involve further community consultation. 5 That the outcomes from the local planning exercise will be reported back to Council. 6 That the respondents to the Oxenford Investigation Area Survey and property owners within the Oxenford investigation area are notified of the above Council resolutions by the local area Councillor.

CARRIED UNANIMOUSLY

ADOPTION OF THE ECONOMY, PLANNING AND ENVIRONMENT COMMITTEE REPORT

RESOLUTION G19.0613.046 moved Cr Caldwell seconded Cr O'Neill

That the Report of the Economy, Planning and Environment Committee’s Recommendations of Wednesday, 5 June 2019, numbered EPE19.0605.001 to EPE19.0605.006, be adopted with the exception of:-

Recommendation Numbers EPE19.0605.001 EPE19.0605.002 EPE19.0605.004 and EPE19.0605.005 which were specifically resolved.

CARRIED UNANIMOUSLY

775th Council Meeting 37 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.4 WATER & WASTE

Cr Taylor, Chairperson of the Water & Waste Committee, presented the Report of the Water & Waste Committee held on Thursday, 6 June 2019.

RESOLUTION G19.0613.047 moved Cr Taylor seconded Cr Boulton

That the Report of the Water & Waste Committee Meeting held on Thursday, 6 June 2019, covered by Recommendations numbered WW19.0606.001 to WW19.0606.005 be received. CARRIED

ADOPTION OF THE WATER & WASTE COMMITTEE REPORT

RESOLUTION G19.0613.048 moved Cr Taylor seconded Cr Boulton

That the Report of the Water & Waste Committee’s Recommendations of Thursday, 6 June 2019, numbered WW18.0606.001 to WW18.0606.005, be adopted.

CARRIED UNANIMOUSLY

775th Council Meeting 38 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE

Cr La Castra, Chairperson of the Events, Tourism and Governance Committee, presented the Report of the Meeting of the Events, Tourism and Governance Committee held on Thursday, 6 June 2019.

RESOLUTION G19.0613.049 moved Cr La Castra seconded Cr PC Young

That the Report of the Events, Tourism and Governance Committee Meeting held on Thursday, 6 June 2019 covered by Recommendations numbered ETG19.0606.001 to ETG19.0606.008 be received. CARRIED

ITEM 6 CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6)

Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Hospitality at the 2018 Commonwealth Games The name of the person or entity is: Optus The nature of the relationship is: Hospitality at Swimming The value of the gift is: Unknown The date of receipt of the gift is: 10 April 2018 The nature of the other person’s interest in the matter is: Named party within the report I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence. Cr Owen-Jones left the room

775th Council Meeting 39 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 6 CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 (Continued) LG314/-/-(P6)

Conflict of Interest - Cr Tate Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Optus gifted 2 Virgin Flights to Melbourne and return to the Gold Coast, 1 night accommodation in Melbourne and 2 VIP tickets to the Australian Open Womens’ Final in 2015 The name of the person or entity is: Optus The nature of the relationship is: Business contact The value of the gift is: Approximately $2000 The date of receipt of the gift is: January 2015 The nature of the other person’s interest in the matter is: Optus has a contractual relationship to Council However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature and some time ago.

PROCEDURAL MOTION moved Cr Gates seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tate has a perceived conflict of interest in this matter for the reasons as stated. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tate did not vote.

PROCEDURAL MOTION moved Cr Gates seconded Cr O'Neill Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Tate should participate in the meeting and vote on the matter because the level of contribution received by the Mayor related to Mayor Tate’s role and in this respect is relatively minor. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tate did not vote.

775th Council Meeting 40 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 6 CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 (Continued) LG314/-/-(P6)

Conflict of Interest – Cr Caldwell Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of hospitality The name of the person or entity is: Urbis The nature of the relationship is: Receipt of hospitality The value of the gift is: $500 The date of receipt of the gift is: Polo By The Sea 2018 and 2019 The nature of the other person’s interest in the matter is: Potential contractor However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Gates seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Caldwell has a perceived conflict of interest in this matter because of the reasons disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Caldwell and Cr Tate did not vote.

PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Caldwell may participate in the meeting and vote on the matter and represent the community in the public interest as the interest is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Caldwell and Cr Tate did not vote.

775th Council Meeting 41 13 June 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 6 CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 (Continued) LG314/-/-(P6)

RESOLUTION G19.0613.050 moved Cr Tozer seconded Cr Boulton That Committee Recommendation ETG19.0606.006 be adopted as printed which reads as follows:-

1 That Attachments 1 and 3 be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009. 2 That the quarterly acquittal (1 January to 31 March 2019) to the City Contracting Plan 2018-19 be noted. 3 That the contracts worth $250,000 or more awarded under Delegated Authority for the period of 1 January to 31 March 2019 be noted. 4 That Council resolves that the suppliers included in Attachment 2 are either sole source or single source suppliers as nominated. 5 That Council adopts the amended City Contracting Plan 2018-19.

CARRIED Cr Tate and Cr Caldwell voted in the positive Cr Owen-Jones returned to the room

ADOPTION OF EVENTS, TOURISM AND GOVERNANCE COMMITTEE REPORT

RESOLUTION G19.0613.051 moved Cr La Castra seconded Cr PC Young

That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 6 June 2019, numbered ETG19.0606.001 to ETG19.0606.008, be adopted with the exception of Recommendation Number ETG19.0606.006 which was specifically resolved. CARRIED UNANIMOUSLY

775th Council Meeting 42 13 June 2019 Minutes

10 CONSIDERATION OF NOTICES OF MOTION

Nil

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

Nil

12 PRESENTATION OF PETITIONS

12.1 PARTY HOUSES

RESOLUTION G19.0613.052 moved Cr Baildon seconded Cr Crichlow

That the above Petition be received and referred to the relevant committee for consideration and report to Council.

CARRIED

12.2 PACIFIC PINES GYM OBJECTION

RESOLUTION G19.0613.053 moved Cr PJ Young seconded Cr Gates

That the above Petition be received and referred to the appropriate committee for consideration and report to Council.

CARRIED

13 GENERAL BUSINESS

13.1 PALM BEACH PROMOTIONS FOR PALMY FEST EVENT LG334/375/20

RESOLUTION G19.0613.054 moved Cr McDonald seconded Cr PC Young

That Council approves funding of $25,000 from Division 13 Local Area Works 2018-19 Concerts and Functions Budget to Palm Beach Promotions Inc. for the provision of resources to stage the Palmy Fest event proposed for 22 September 2019 at Rotary Park and Salk Oval Parklands, Palm Beach. The event is open to the general community.

CARRIED

775th Council Meeting 43 13 June 2019 Minutes

14 OTHER BUSINESS

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT FN334/375/20(P1)

Refer Attachment 1: 2018-19 Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position – April 2019

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The Local Government Act 2009 and the Local Government Regulation 2012 require the Chief Executive Officer to present a financial report to Council on a monthly basis. The attached report is provided to Council in accordance with the above statutory requirements for April 2019.

4 PREVIOUS RESOLUTIONS

Not Applicable.

5 DISCUSSION

Monthly financial reporting to Council is specified under section 204 of the Local Government Regulation 2012. It requires the Chief Executive Officer to present a financial report to Council on a monthly basis, stating the progress that has been made in relation to the local government’s budget. To aid in understanding the budget to actual position a Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position are provided in Attachment 1. The purpose of each statement is summarised below:

Special Purpose Statement of Income and Expenditure - The Statement of Income and Expenditure measures Council’s performance over the year and includes all sources of income and all operating expenses. A favourable net result indicates Council is increasing its community equity, i.e. net accumulated financial worth. Combined Statements of Income and Expenditure for Gold Coast Water, Waste Management, Tourist Parks and Other Council Activities are also provided in Attachment 1.

Special Purpose Statement of Financial Position - The Statement of Financial Position sets out Council’s net accumulated financial worth at a point in time. It shows the assets that Council holds as well as liabilities or claims against these assets.

These special purpose financial statements are prepared for Council in satisfaction of the statutory requirement noted above. They are extracted directly from the financial system after each month is closed, so the amounts shown in the report reflect unaudited account balances. On rare occasions the report may reflect an adjusted amount, where material errors or omissions in the financial system are known and quantifiable.

775th Council Meeting 44 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

2018-19 BASIS OF REPORTING & TREND ANALYSIS

The budget figures presented in this report as at 30 April 2019 represents the 2018-19 March Budget Review position, after reprovisions.

As part of the monthly reporting process, Directorates are requested to identify significant budget trends. A trend is generally caused by an external influence beyond Council’s control (e.g. legislative, economic/financial markets, weather, etc.) and could potentially result in a variation to the level of service provided by Council. Budget variations are considered in the budget review process.

There are no trends to report for April 2019.

2018-19 YEAR TO DATE PROGRESS AND COMPARATIVE ANALYSIS

Progress against capital and operating budgets can be expressed in a series of high level indicators as provided below. These indicators show that revenue and expenditure are generally within expectations at this point in the financial year.

When reviewing the budget to actual position on the statements it should be noted that Council’s budget is prepared on an annual basis, whereas actual figures are presented on a progressive monthly basis. Pro rata comparisons may not be appropriate because actual results may not occur evenly throughout the year, for example when they are influenced by seasonality or when works / programs are ahead of or behind schedule, or progress at a rate which is not uniform throughout the year. Such timing variances do not indicate a need for budget adjustment. Examples of variances which should be addressed through budget adjustments are:

o planning variances where the intended program / outputs have changed; o cost/efficiency variances, such as savings or over-expenditure, that will not be absorbed within the budget area o price variances, where the price of inputs changed.

The graphs presented below attempt to take seasonality of budget expenditure into account by comparing actual expenditure and revenue for the year to date to a Previous Year Pattern.

o The Previous Year Pattern percentage shows the percentage of last year’s total expenditure that had been spent at the corresponding time last year based on the final Revised Budget. o The Previous Year Pattern amount shows the actual reported amount at the corresponding time last year.

Previous Year Pattern for revenue is a similar calculation based on revenue received at the corresponding time last year.

775th Council Meeting 45 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

OPERATING EXPENDITURE

The graph provides a comparison of year to date actual operating expenditure to budget for April 2019. Council has spent $794.0 million from an operating expense budget of $1,032.4 million (including reprovisions) in 2018-19. This represents 76.9% expended at 83.3% of the year elapsed. By comparison 78.8% ($814.1 million) of the previous year’s actual expenditure had been spent from the budget of $1,033.6 million at the end of April 2018. CAPITAL EXPENDITURE

The capital expenditure graph shows a comparison of budget (plus commitments) to actual expenditure for capital works in 2018-19. At the end of April 2019 $237.6 million ($439.9 million inclusive of commitments) had been spent from a total capital budget of $489.6 million (including reprovisions). This represents 48.5% (89.9% inclusive of commitments) of the total budget with 83.3% of the year elapsed. Commitments relate to current year projects. Significant expenditure is anticipated to be spent during the remainder of the year on the Long Term Recycled Water Release Stage 1 project. There have been delays on the Pimpama Sports Hub, Koala Habitat Acquisition and Digital City WAN projects. By comparison, $246.0 million (59.9%), or $320.4 million (78.1%) inclusive of commitments, of the capital budget of $410.5 million (including reprovisions) had been spent at the end of April 2018. Reasons for the increased budget from 2017-18 to 2018-19 include: higher value of projects carried forward from the prior year including Cultural Precinct (Art Gallery and Green Bridge) and Transport trunk infrastructure works.

775th Council Meeting 46 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

OPERATING REVENUES The graphs below present Council’s major sources of operating revenue. They show the actual year to date performance compared with total year budget and budget trend.

Fees and Charges Fees and charges (excluding Private Works and Water and Waste Water Fees) were $82.7 million, which is 82.6% of the revised budget of $100.0 million as at the end of April 2019 (83.3% of year elapsed).

By comparison, $87.5 million (86.4%) of last year’s budget of $101.3 million for fees and charges revenue had been achieved by the end of April 2018.

The decrease in year to date revenue compared to last year is mainly due to a $4.5 million reduction in building and development fees. Rates and Utility Charges The amount of rates and utility charges brought to account as at the end of April 2019 was $1,052.5 million, which is 89.8% of the total budget of $1,172.5 million. This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed. By comparison, $1,001.7 million (89.1%) of last year’s total rates and utility charges revenue budget of $1,124.4 million had been achieved by the end of April 2018. Interest Income

Interest income at the end of April 2019 was $29.6 million, which is 95.1% of the budget of $31.1 million. By comparison, $30.9 million (98.9%) of last year’s total interest revenue budget of $31.2 million had been received by the end of April 2018.

Interest rates are trending lower in the last quarter of 2018-19.

775th Council Meeting 47 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

Not Applicable.

7 FUNDING AND RESOURCING REQUIREMENTS

Not Applicable.

8 RISK MANAGEMENT

Not Applicable.

9 STATUTORY MATTERS

The April 2019 Monthly Financial Report is presented to Council in accordance with the Local Government Act 2009 and the Local Government Regulation 2012.

10 COUNCIL POLICIES

Not Applicable.

11 DELEGATIONS

Not Applicable.

12 COORDINATION & CONSULTATION

The April 2019 Monthly Financial Report has been developed in consultation with Directorate staff where applicable.

Name and/or Title of the Stakeholder Directorate Is the Stakeholder Satisfied Consulted With Content of Report and Recommendations (Yes/No) (comment as appropriate) Marilyn Hildebrandt, Executive Coordinator OCOO Yes Directorate Finances Julie Brooks, Executive Coordinator OCOO Yes Directorate Finances Alex Rummery, Executive Coordinator OCOO Yes Directorate Finances John Blair, Manager Corporate Finance OCOO Yes

13 STAKEHOLDER IMPACTS

Not Applicable.

14 TIMING

Not Applicable.

775th Council Meeting 48 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

15 CONCLUSION

The presentation of the attached special purpose (unaudited) reports, 2018-19 Statement of Income and Expenditure and Statement of Financial Position, satisfies legislative financial reporting requirements for April 2019.

The high level indicators show that revenue and expenditure are generally within expectations at this point in the financial year.

16 RECOMMENDATION

It is recommended that Council resolves as follows:

That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for April 2019.

Author: Authorised by: Robert Liddell Joe McCabe Financial Planning & Business Analyst Chief Operating Officer 16 May 2019 #73439590

RESOLUTION G19.0613.055 moved Cr Tate seconded Cr Crichlow

That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for April 2019.

CARRIED

775th Council Meeting 49 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1) Attachment 1

SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED) COMBINING STATEMENT OF INCOME AND EXPENDITURE FOR CITY OF GOLD COAST FOR THE PERIOD ENDED 30 APRIL 2019 (in thousands of dollars)

GOLD COAST GOLD COAST GOLD COAST TOURIST PARKS WASTE MANAGEMENT WATER OTHER ACTIVITIES CITY OF GOLD COAST

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

REVENUE RATES & UTILITY CHARGES 0 0 (83,740) (70,119) (503,805) (415,941) (584,956) (566,463) (1,172,501) (1,052,522) 1 RATES DISCOUNTS & REMISSIONS00 000052,60851,37752,60851,3771 FEES AND CHARGES (17,737) (15,442) (10,052) (8,092) (3,272) (2,970) (72,347) (59,096) (103,408) (85,599) INTEREST REVENUE 0 0 (1,245) (1,093) (12,509) (10,566) (17,371) (17,940) (31,125) (29,599) 2 GAIN/LOSS ON SALE OF ASSETS 0 1 0 46 5,000 1,879 2,048 2,926 7,048 4,853 CONTRIBUTION & DONATIONS REVENUE 0 0 (378) (381) (86,500) (76,581) (144,468) (107,126) (231,345) (184,088) 3 GRANTS & SUBSIDIES REVENUE 0 0 (60) (82) 0 0 (35,313) (21,160) (35,373) (21,242) OTHER REVENUE (64) (93) (380) (338) (40) (106) (28,047) (23,281) (28,531) (23,817) 4 TOTAL REVENUE (17,801) (15,533) (95,855) (80,058) (601,126) (504,285) (827,846) (740,762) (1,542,627) (1,340,638)

EXPENSES EMPLOYEE COSTS 676 553 9,117 5,161 50,589 38,450 313,566 252,436 373,948 296,600 MATERIALS AND SERVICES 15,630 10,997 79,064 54,956 478,756 374,883 472,982 167,537 1,046,432 608,372 DEPRECIATION & AMORTISATION 1,650 1,532 8,600 7,103 95,000 79,868 139,588 121,991 244,838 210,494 FINANCE COSTS 015000038,38230,28438,38230,2995 OTHER EXPENSES 3,025 2,436 1,044 1,032 563 889 96,955 97,877 101,586 102,234 6 CAPITALISED EXPENSES (3,728) (1,232) (8,453) (2,230) (92,092) (55,637) (385,305) (133,791) (489,578) (192,890) TOTAL EXPENSES 17,252 14,300 89,373 66,022 532,816 438,452 676,168 536,335 1,315,609 1,055,110

NET RESULT (549) (1,233) (6,482) (14,036) (68,310) (65,833) (151,677) (204,427) (227,018) (285,528)

General explanations of the above line items can be found in Appendix 1 1 This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed. 2 Interest revenue comprises earnings based off higher than estimated cash balances. 3 Contributions and Donations Revenue comprises capital revenues from cash contributions and contributed assets. 4 Other Revenue is mostly comprised of Rental/Lease Revenue, Canteen Revenue and "Revenue Default". The latter is the account to which revenue is posted before being allocated to the 5 Finance Costs (includes credit card surcharges) and processed once quarterly statements are received from Queensland Treasury Corporation. 6 Other Expenses include Captive Insurance Premium payments ($8m) which are paid in full early in the financial year, Light Rail Stage 2 Contributions ($18m) and Contributions to Gold Coast Tourism ($16m).

775th Council Meeting 50 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1) SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED) STATEMENT OF FINANCIAL POSITION FOR CITY OF GOLD COAST AS AT 30 APRIL 2019 (in thousands of dollars)

BUDGET ACTUAL

ASSETS CURRENT ASSETS CASH ASSETS 749,716 1,094,105 1 CURRENT RECEIVABLES 204,808 240,386 2 INVENTORIES 1,785 1,944 PREPAYMENTS 702 851 CLEARING ACCOUNTS 0 (65) 3 957,010 1,337,222

NON CURRENT ASSETS OTHER FINANCIAL ASSETS 1,150 1,150 4 PROPERTY, PLANT AND EQUIPMENT 14,108,374 13,502,868 ASSETS UNDER CONSTRUCTION 0 347,062 5 14,109,524 13,851,081

TOTAL ASSETS 15,066,534 15,188,303

LIABILITIES CURRENT LIABILITIES CURRENT PAYABLES (95,172) (74,646) UNEARNED REVENUE (2,000) (71,692) 6 CURRENT EMPLOYEE BENEFITS (26,730) (22,153) CURRENT BORROWINGS (80,940) (77,395) CLEARING ACCOUNTS 0 (2,672) 3 (204,843) (248,558)

NON CURRENT LIABILITIES NON CURRENT EMPLOYEE BENEFITS (54,361) (61,415) NON CURRENT PROVISIONS (70,000) (70,000) 8 NON CURRENT BORROWINGS (549,741) (507,662) (674,102) (639,076)

TOTAL LIABILITIES (878,945) (887,634) NET COMMUNITY ASSETS 14,187,589 14,300,668

COMMUNITY EQUITY RETAINED CAPITAL 9,096,450 9,120,376 RESERVES 5,091,139 5,180,292 7

TOTAL COMMUNITY EQUITY 14,187,589 14,300,668

General explanations of line items can be found in Appendix 1.

1 Cash Assets include investments. The balance is usually highest after the close of the discount period for Rates (August and February) and Water (July, October, January and April). The cash balance comprises: (i) Infrastructure Charges Reserve ($467.6m), (ii) Investment Fund Reserve ($82.9m), (iii) Gold Coast Water & Waste reserves ($228.3m), (iv) Other reserves (Cultural Precinct, Strategic Priorities Reserve) ($87.3m) and (iv) Other cash items ($228.0m).

2 Current Receivables includes balances of outstanding invoices and accruals for water rates. It is usually highest after rate notices are issued (July, October, January and April). 3 Clearing Accounts comprise a number of accounts used to hold balances which are cleared periodically throughout the year, including credit cards, payroll related items and debtor refunds. 4 Other Financial Assets are Council's investments in Gold Coast City Council Insurance Co Ltd and SEQ Regional Recreational Facilities Pty Ltd. 5 The balance of Assets Under Construction is the accumulated expenditure on capital assets that have not yet been completed and added to Property, Plant and Equipment. From a budget perspective it is assumed that by year end all capital works have been completed and moved to Property, Plant and Equipment. 6 Unearned Revenue includes water rates which have been billed but are treated as unearned and recognised as revenue progressively throughout the year. They will be reduced by year end. 7 Reserves includes Asset Revaluation Surplus and Cash Reserves. 8 Non Current Provisions includes future rehabilitation and remedial works at the City's waste landfill sites. These works are expected to be undertaken from the year 2035 to the year 2080 with the majority of the costs being incurred for leachate management and landfill capping.

775th Council Meeting 51 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

APPENDIX 1 – Explanation of Financial Statement Items This appendix is a general explanation of Council’s revenues, costs, assets and liabilities to aid in understanding the budget to actual comparison in the monthly financial report.

STATEMENT OF INCOME AND EXPENDITURE BY SIGNIFICANT ACTIVITIES REVENUE FROM ORDINARY ACTIVITIES Rates and Utility Rate revenue for Council will mainly be recorded in July and January Charges upon the issue of rate notices. Rate Revenue for Gold Coast Water is accounted for on an accrual basis throughout the year. Rates Discount Rate discount is recorded as an expense at the time of payment and and Remissions will mainly increase in July / August and January / February as rates are paid. However, remission is provided at the time of rate issue and will mainly increase in July and January. Fees and Charges The pattern of revenue for fees and charges reflects a mixture of billing cycles and seasonal variations. For example, licensing and other charges are mainly billed in the first quarter of the financial year, whereas development assessment receipts may follow building and economic trends. Gain/Loss on Sale A gain or loss on sale arises when Council assets are disposed of or sold at a value that varies from their book value. Interest Revenue Interest earned varies according to the cash balances available for investment throughout the year. Contributions and Includes capital revenues from cash contributions and contributed Donations assets. Contributed assets generally account for more than half of this Revenue budget which are a ‘book entry’ only and are brought to account through year-end processes. Grants and Subsidies are mainly received for specific capital projects after stages Subsidies of completion are reached. Revenue Other Revenue Other revenue comprises miscellaneous relatively small amounts of revenue that don’t fit into the major categories. It includes Reimbursements and Recoveries, and Rental and Lease Revenue. EXPENSES FROM ORDINARY ACTIVITIES Employee Costs The total expenditure on labour, including remuneration and benefits, as well as other employee-related costs such as superannuation, payroll tax and workers compensation. Materials and Where totals are shown for individual business units, the expenditure Services on materials and services includes internal transactions. Depreciation and Non-cash expense that estimates the use and ‘wear and tear’ of non- Amortisation current assets such as plant, equipment and infrastructure. Finance Costs Interest on loans, and bank charges.

775th Council Meeting 52 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 APRIL 2019 MONTHLY FINANCIAL REPORT (Continued) FN334/375/20(P1)

Other Expenses Other expenses comprise miscellaneous expenses that don’t fit into the major categories. It includes contributions and donations, write offs, insurance premiums and external audit fees. Capitalised This line shows how much of the employee costs and materials and Expenses services are used in construction / purchase or major renewal of assets. The budget reflects the total expenditure identified in the Four Year Capital Works Program. Net Result for This line represents the budgeted increase in community equity to Period be retained at year end. This is used to fund new capital works and for loan redemption. Transfers to and from capital reserves are made as appropriate.

STATEMENT OF FINANCIAL POSITION Current assets The cash and cash equivalents that are currently held. The budget shows the budgeted closing balance at the end of the financial year. The actual cash balance will vary significantly throughout the year as rate receipts, loans and major payments are processed. Cash investment is managed by Council’s Treasury Section. Non Current Assets The budgeted value of property, plant and equipment and infrastructure assets, at year end, including land, roads, water and sewerage infrastructure after depreciation, renewals, new capital works, contributed assets and revaluations are accounted for. Current Liabilities The present obligations, arising in the past, that Council has to make payments for within the next financial year. The budget shows the expected balance of these liabilities at the end of the financial year. This includes accounts payable and provisions for employee entitlements to annual and long service leave. It also includes the expected commitment to pay loan redemption in the next financial year. Non-Current The expected balance, at year end, of provisions for employee Liabilities entitlements and debt that is not required to be paid within the next financial year. Community Equity Retained equity includes City Capital and any Surplus / Deficit. Reserves include cash-backed reserves representing infrastructure charges and asset revaluation reserves which record the valuation adjustments to Council’s existing non-current assets.

775th Council Meeting 53 13 June 2019 Minutes

14 OTHER BUSINESS

14.2 2018-19 LOAN BORROWINGS FN334/-/-(P2)

1 BASIS FOR CONFIDENTIALITY

Not Applicable

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The purpose of this report is to seek Council approval to draw down loans from Queensland Treasury Corporation in accordance with the revised budget and final expected loan requirements.

4 PREVIOUS RESOLUTIONS

Not Applicable.

5 DISCUSSION

The initial 2018-19 budget adopted by Council included loans of $61,756,236. In addition, loans of $6,363,554 were re-provided to fund capital works carried over from 2017-18, giving a total loan requirement of $68,119,790.

The loan amount was adjusted down in the December and March Budget Reviews resulting in a revised budget of $65,018,363.

Since the adoption of the March Review, it is clear that some loan funded capital expenditure will not proceed in the current financial year and will need to be re-provided to 2019-20 (subject to Council approval when considering the end of year position for 2018-19).

The final loan requirement for 2018-19 is now $38,281,401. The movement in loans is shown in the table below.

775th Council Meeting 54 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 2018-19 LOAN BORROWINGS (Continued) FN334/-/-(P2)

Initial Budget & March Revised Projected Loan Re-provisions Budget Requirement Funded Loans Waste Management Capital $5,600,000 $3,340,000 $3,340,000 Tourist Parks Capital $2,448,490 $1,052,063 $500,000 Major Road Works Program Centre Improvement Program $1,199,999 $1,199,999 Koala Habitat $10,050,000 $10,050,000 Parkland Acquisitions $8,800,000 $8,800,000 $8,800,000 Palm Beach Shoreline $7,893,200 $7,893,200 $7,893,200

General Loans Pimpama Sports Hub $11,205,400 $11,205,400 GCH&KP $5,000,000 $5,000,000 $2,000,000 Old Coach Rd Coomera $4,729,500 $4,729,500 $4,000,000 Kirra Permanent Rentals $555,000 $555,000 General Loans $11,193,201 $11,193,201 $11,193,201 Total $68,119,790 $65,018,363 $38,281,401

General loans are loans for which repayments are funded from general revenue as there is no other specific funding source. Other loans are funded from specific sources such as Waste Management charge, Tourist Parks revenue, City Transport Separate Charge and Centre Improvement Program special charges.

General loans are usually not project specific. However, for 2018-19 general loans includes funding for specific projects as shown in the table above. The remainder will be used to partially fund capital programs, including stormwater drainage, road construction and road reconstruction.

Interest rates for 10 and 15 year debt are 2.3% and 2.6% respectively.

Queensland Treasury Corporation (QTC) conducted a credit review of Council in 2018 and, based on that review, recommended to the Department of Local Government, Racing and Multicultural Affairs that Council be approved to draw down the full amount of loans requested. Council subsequently received approval on 15 February 2019 to draw $68.1m.

Council’s external debt balance as at 30 June 2018 was $642m. Based on a current projected loan program for 2018-19 of $38m and debt redemption of $77m, it is estimated that the external debt balance as at 30 June 2019 will reduce to $603m.

The following ratios are monitored by QTC under the Master Facility Agreement that governs Council’s lending from QTC. Council is required to remain within the benchmarks set for each ratio and must inform QTC if performance could be outside benchmarks at any point in time.

775th Council Meeting 55 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 2018-19 LOAN BORROWINGS (Continued) FN334/-/-(P2)

Ratio Target -22 -23 -24 -29 19-20 20-21 26-27 27-28 0 0 021 022 023 0 0 028 min max 2 2 2 2 2 2024-25 2025-26 2 2 2

Leverage 60% -6% 7% 16% 24% 26% 23% 20% 17% 13% 4%

Adjusted Operating Surplus 16% 20% 23% 23% 23% 23% 19% 23% 24% 24% 24%

Debt Service Coverage 2.2 2.6 3.2 3.1 3.1 3.1 2.7 3.4 3.7 3.7 3.9

A definition of each ratio is as follows:

Leverage Ratio: Operating Revenue expressed as a percentage of Net Debt (Total Debt less Cash Investments). The negative figures indicate negative net debt, where cash investments are higher than the total debt balance.

Adjusted Operating Surplus Ratio: This ratio measures whether Council’s operating revenue is sufficient to cover operating expenses. The ratio is adjusted to remove depreciation from operating expenses to avoid discrepancies between depreciation and Asset Management Plan required renewal spending.

Debt Service Coverage Ratio: This ratio measures how many times net operating revenue (operating revenue less operating expenses, with interest and depreciation removed) covers the current year interest expense and current year debt principal repayments.

Council currently sits comfortably within the required benchmark for each ratio in all years.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

Not applicable.

7 FUNDING AND RESOURCING REQUIREMENTS

Not applicable.

8 RISK MANAGEMENT

Not applicable.

9 STATUTORY MATTERS

All approvals required by legislation for the borrowing of funds from QTC have been obtained.

775th Council Meeting 56 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 2018-19 LOAN BORROWINGS (Continued) FN334/-/-(P2)

10 COUNCIL POLICIES

Not applicable.

11 DELEGATIONS

Not applicable

12 COORDINATION & CONSULTATION Not applicable

13 STAKEHOLDER IMPACTS

Not applicable.

14 TIMING

Based on approval being received from Council, loans will be drawn prior to the end of June 2019. The loan approval will lapse if loans are not taken up by the end of June 2019.

15 CONCLUSION

Council has received approval from the Department of Local Government, Racing and Multicultural Affairs to draw loans up to $68.1m.

Loan requirements were reduced to $65.0m in the March Budget Review due to some capital works not proceeding in the current financial year.

Current projections indicate that the final loan requirement for 2018-19 will be $38.3m.

Interest rates have remained low, with the current QTC 10 and 15 year borrowing rates being 2.3% and 2.6% pa respectively.

16 RECOMMENDATION

It is recommended that Council resolves as follows:

1 That loans of up to $38,281,401 be drawn down from Queensland Treasury Corporation to partly fund the 2018-19 capital program. 2 That Council note that its debt is projected to be reduced by $39 million in 2018-19.

Author: Authorised by: Jordan Reeves Joe McCabe Executive Coordinator Financial Planning & Chief Operating Officer Strategy 03 June 2019

775th Council Meeting 57 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 2018-19 LOAN BORROWINGS (Continued) FN334/-/-(P2)

RESOLUTION G19.0613.056 moved Cr Tate seconded Cr Gates

CARRIED

775th Council Meeting 58 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM FN334/375/21(P1)

Attachment 1: 2019-20 Local Area Works & Services Program

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

This report presents the 2019-20 Local Area Works & Services Program to Council for consideration and adoption.

4 PREVIOUS RESOLUTIONS

Not Applicable

5 DISCUSSION

The 2019-20 Local Area Works & Services Program is submitted each year for Council adoption. The allocation for 2019-20 is $750,000 per division and $300,000 to the Mayor for city-wide local area works. Changes to the program may be made throughout the year by Council resolution.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

The 2019-20 Local Area Works & Services Program supports the delivery of the Operational Plan and Gold Coast 2022 Corporate Plan with particular reference to:

. Corporate Plan Outcome B – We manage the city responsibly Deliver a wide range of high quality services to the Gold Coast community.

7 FUNDING AND RESOURCING REQUIREMENTS

Not Applicable.

8 RISK MANAGEMENT

Not Applicable

9 STATUTORY MATTERS

Not Applicable

775th Council Meeting 59 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

10 COUNCIL POLICIES

The 2019-20 Local Area Works & Services Program has been prepared in compliance with the Local Area Works & Services Program Policy which states ‘”Council has established the Local Area Works and Services (LAWS) Program to deliver necessary works and services within a local area for which there is no whole-of-city budget”.

11 DELEGATIONS

Not Applicable.

12 COORDINATION & CONSULTATION

Divisional Councilors have been consulted and approved the program of works & services for their respective divisions.

13 STAKEHOLDER IMPACTS

Not Applicable.

14 TIMING

Adoption of the 2019-20 Local Area Works & Services Program allows the program of works to be implemented effective from 1 July 2019.

15 CONCLUSION

The 2019-20 Local Area Works & Services Program as shown in attachment 1 is presented to Council for adoption.

16 RECOMMENDATION

That Council adopt the 2019-20 Local Area Works & Services Program as shown in attachment 1.

Author: Authorised by: John Blair Joe McCabe Manager Corporate Finance Chief Operating Officer

10 June 2019 #73614245

775th Council Meeting 60 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

Item 14.3 was dealt with following the vote on item 14.7

Conflict of Interest – Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of donation The name of the person or entity is: Jason Hintz The nature of the relationship is: Donor The value of the gift is: $1850 The date of receipt of the gift is: 16 October 2014 The nature of the other person’s interest in the matter is: Member of the MyOrmeau Group The nature of the interest is: Receipt of donation The name of the person or entity is: LJ Hooker Ormeau The nature of the relationship is: Donor The value and date of the gifts is: $195 17 November 2014 $2500 1 October 2015 The nature of the other person’s interest in the matter is: Principal of L J Hooker Ormeau is also a member of MyOrmeau Group However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature. PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a perceived conflict of interest in this matter for the reasons as outlined in her declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter because the interest is minor and of a remote nature having regard to the decision being made today is of a broad public benefit. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

775th Council Meeting 61 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

RESOLUTION G19.0613.057 moved Cr Gates seconded Cr Owen-Jones

That Council adopt the Division 1 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

Cr Gates voted in the positive.

RESOLUTION G19.0613.058 moved Cr Owen-Jones seconded Cr Vorster

That Council adopt the Division 2 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

RESOLUTION G19.0613.059 moved Cr Caldwell seconded Cr PC Young

That Council adopt the Division 3 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

RESOLUTION G19.0613.060 moved Cr Boulton seconded Cr McDonald

That Council adopt the Division 4 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

Conflict of Interest – Cr PJ Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I am the voluntary chairman of the not for profit - Nerang Neighbourhood Centre The name of the person or entity is: Cr PJ Young The nature of the relationship is: Voluntary chairman The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: the centre is the lessee of the Bert Swift Community Centre which is one of the locations of the youth holiday program. The centre derives no benefit from the Council programs and in fact suffers a loss of income However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the potential benefit is minor and of a remote nature.

775th Council Meeting 62 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

PROCEDURAL MOTION moved Cr Tozer seconded Cr Caldwell Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr PJ Young has a real or perceived conflict of interest in this matter for the reasons as disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PJ Young did not vote.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Caldwell Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr PJ Young may participate in the meeting and vote on the matter for the reason that his roles are all voluntary. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PJ Young did not vote.

Conflict of Interest – Cr La Castra Pursuant to section 175C(2) of the Local Government Act 2009, I would like to inform the meeting that I have a material personal interest in this matter, the particulars of which are as follows:

The name of the person or entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting is: PCYC

How this person or entity stands to gain the benefit or suffer the loss is: Due to being a life member of the PCYC

I will now leave the meeting so that the matter may be discussed and voted on in my absence.

Cr La Castra left the room

RESOLUTION G19.0613.061 moved Cr PJ Young seconded Cr Tozer

That Council adopt the Division 5 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

Cr PJ Young voted in the positive.

Cr La Castra returned to the room

775th Council Meeting 63 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

RESOLUTION G19.0613.062 moved Cr Crichlow seconded Cr Gates

That Council adopt the Division 6 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Father-in-law lives in proximity to a park set for upgrade in the Division 7 LAWS budget The name of the person or entity is: John Bond The nature of the relationship is: Father in law The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Lives close to foreshore parks set for upgrade However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature

PROCEDURAL MOTION moved Cr Tozer seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a conflict of interest in the matter because he has no greater interest than other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

775th Council Meeting 64 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

Conflict of Interest – Cr Taylor Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Son is on the board of Surfers Paradise Australian Football Club The name of the person or entity is: Surfers Paradise Australian Football Club The nature of the relationship is: Son The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Son is a committee member of the Surfers Paradise Australian Football Club However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Taylor does not have a conflict of interest in the matter because the beneficiary of the funds is a public group and has no greater interest than other persons in the local government area.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Taylor did not vote.

RESOLUTION G19.0613.063 moved Cr Baildon seconded Cr Vorster

That Council adopt the Division 7 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

RESOLUTION G19.0613.064 moved Cr La Castra seconded Cr Owen-Jones

That Council adopt the Division 8 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

775th Council Meeting 65 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

Conflict of Interest – Cr Tozer Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I have received complimentary family overnight camping The name of the person or entity is: Woodfordia Inc The nature of the relationship is: I have received complimentary family overnight camping when I attended their annual event as a Councillor The value of the gift is: Approximately $300 The date of receipt of the gift is: Unknown The nature of the other person’s interest in the matter is: Woodfordia Inc are the owner of the Festival of Small Halls, an event underwritten by Division 9 Local Area Works allocation. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I was attending the event in my capacity as Councillor and the interest is minor and of a remote nature. PROCEDURAL MOTION moved Cr Caldwell seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tozer has a perceived conflict of interest in this matter because of reasons as described.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PJ Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tozer has a perceived conflict of interest in this matter because of reasons as described.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PJ Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Tozer may participate in the meeting and vote on the matter because the interest is minor and of a remote nature, and also due to the relationship he has with the magazine and the broader public benefit that is derived from the advertising in the magazine for the community.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

RESOLUTION G19.0613.065 moved Cr Tozer seconded Cr PJ Young

That Council adopt the Division 9 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

Cr Tozer voted in the positive.

RESOLUTION G19.0613.066 moved Cr Taylor seconded Cr Vorster

That Council adopt the Division 10 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED Cr Crichlow left the meeting at 3.57pm

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Varsity College uses a Council park set for upgrade in the division 11 budget and provided me 10 tickets to the inaugural ball in which 8 were distributed The name of the person or entity is: Varsity College The nature of the relationship is: Receipt of tickets The value of the gift is: $1350 The date of receipt of the gift is: 17 June 2019 The nature of the other person’s interest in the matter is: Provided 10 tickets to a ball eight of which distributed. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the park is open to the public and the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster has a perceived conflict of interest in this matter because of the reasons as disclosed. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

PROCEDURAL MOTION moved Cr Tozer seconded Cr O'Neill Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Vorster may participate in the meeting and vote on the matter for the reason that the interest is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Brother lives in the proximity to a park to be irrigated and planned community events in the division 11 LAW budget The name of the person or entity is: Francesco Vorster The nature of the relationship is: Brother The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Lives close to Varsity Central Park However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature

PROCEDURAL MOTION moved Cr Gates seconded Cr McDonald Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a real or perceived conflict of interest in the matter as he has no greater interest than other persons in the local government area. CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster did not vote.

RESOLUTION G19.0613.067 moved Cr Vorster seconded Cr Caldwell

That Council adopt the Division 11 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

Cr Vorster voted in the positive.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

Conflict of Interest – Cr PC Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I own property in James Street where Winter Solstice occurs The name of the person or entity is: Cr PC Young The nature of the relationship is: Owner of property in James Street Burleigh The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Winter Solstice is seeking funding However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr Tozer Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr PC Young has a real or perceived conflict of interest in this matter because of reasons as disclosed.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PC Young did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr Vorster Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr PC Young may participate in the meeting and vote on the matter because the funding is to benefit the community and she stands to gain no greater benefit or suffer no greater loss than other persons in the local government area.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PC Young did not vote.

RESOLUTION G19.0613.068 moved Cr PC Young seconded Cr Boulton

That Council adopt the Division 12 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

Cr PC Young voted in the positive.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

RESOLUTION G19.0613.069 moved Cr McDonald seconded Cr Boulton

That Council adopt the Division 13 2019-20 Local Area Works & Services Program as shown in attachment 1. CARRIED

PROCEDURAL MOTION moved Cr Caldwell seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a perceived conflict of interest in this matter for reasons as disclosed.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter because the interest is minor and of a remote nature, the recipient of funds is voluntary chairman of a Council controlled entity and benefits the community.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

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14 OTHER BUSINESS (Continued)

14.3 2019-20 LOCAL AREA WORKS & SERVICES PROGRAM (Continued) FN334/375/21(P1)

Conflict of Interest – Cr O'Neill Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Cooly Rocks On festival – funding of 2019-20 festival The name of the person or entity is: Cooly Rocks On The nature of the relationship is: Previous chair of Cooly Rocks On committee The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: seeking funding of Cooly Rocks On 2020 However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the committee has been dissolved in 2016.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Caldwell Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr O'Neill does not have a conflict of interest in the matter because the committee was dissolved in 2016.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates and Cr O'Neill did not vote.

RESOLUTION G19.0613.070 moved Cr O'Neill seconded Cr Owen-Jones

That Council adopt the Division 14 2019-20 Local Area Works & Services Program as shown in attachment 1.

CARRIED

Cr Gates voted in the positive.

775th Council Meeting 72 13 June 2019 Minutes

ATTACHMENT 1 2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 01

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 1 Parks & Reserves 2019-20 G. Ellis 1 TBA Minor Works – Div 1 (includes works up to the value of 20,000 N/A N/A N/A $20k) Div 1 Roads & Drainage 2019-20 G. Ellis 1 TBA Minor Works – Div 1 (includes works up to the value of 20,000 N/A N/A N/A $20k) General Design Enquiries Div 1 Miscellaneous Investigations G. Ellis 1 TBA 5,000 N/A N/A N/A – Div 1 2019-20 Funding of Community C. Mills 1 TBA Div 1 Divisional Donations 2019-20 40,000 N/A N/A N/A Organisations – Div 1 Funding of Community Div 1 Community Concerts & G. Ellis 1 TBA 100,000 N/A N/A N/A Organisations – Div 1 Functions 2019-20 Funding of Community Organisations Occupying Div 1 Community Facility Contributions G. Ellis 1 TBA 150,000 N/A N/A N/A Council Leasehold Land – 2019-20 Div 1 Div 1 Active & Healthy Program 2019- S. Hughes 1 TBA Division 1 11,000 N/A N/A N/A 20 Div 1 Community Consultation & C. Mills 1 TBA Division 1 7,000 N/A N/A N/A Meetings Allocation of $35,000 to be funded from Div 1 Concerts and Functions C. Mills 1 TBA Peachey Road, Ormeau 2019-20 for the provision of resources N/A to stage the annual Christmas Carols event to be held in December 2019 at

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Brien Harris Oval. The Highway Christian Church will be hosting the event and the event is open to the general community. Allocation of $35,000 to be funded from Div 1 Concerts and Functions 2019-20 for the provision of resources to stage the annual ‘New Year’s Eve C. Mills 1 TBA Peachey Road, Ormeau Event on the Northern Gold Coast’ to N/A be held at Brien Harris Oval. The MYORMEAU Community Group will be hosting the event and the event is open to the general community. Allocation of $3,000 to be funded from Div 1 Concerts and Functions 2019- 20 to Jacobs Well Progress C. Mills 1 TBA Bay Drive, Jacobs Well N/A Association towards staging of the annual Jacobs Well Christmas Carols to be held in Riesenweber Park. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Jacobs Ridge Neighbourhood

Watch for minor functions organised throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Upper Coomera Neighbourhood Watch for minor functions organised

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Willow Vale Neighbourhood

Watch for minor functions organised throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Cedar Creek Neighbourhood

Watch for minor functions organised throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Yatala Neighbourhood Watch for

minor functions organised throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Stone Creek Neighbourhood

Watch for minor functions organised throughout the year. Allocation of $1,000 to be funded from Div 1 Concerts and Functions 2019- N/A C. Mills 1 TBA Division 1 20 to Ormeau West Neighbourhood

Watch for minor functions organised throughout the year. Allocation of $1,000 to be funded from N/A C. Mills 1 TBA Division 1 Div 1 Concerts and Functions 2019-

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ 20 to Highland Reserve Neighbourhood Watch for minor functions organised throughout the year. Allocation of $2,000 to be funded from Div 1 Concerts and Functions 2019- 20 towards the staging of two (2) Community Variety Shows (Aug, Dec

2019) to be held at the Upper Upper Coomera Centre B. Lacy 1 TBA Coomera Community Centre N/A Auditorium Auditorium. The events will be

coordinated by Council and re open to the general public and will attract an entry fee of $5 (coffee/tea and a sandwich). Allocation of $100,000 to be funded from Div 1 Community Facility A Godfrey Contributions 2019-20 towards the 1 TBA Alberton Road, Alberton N/A (CR327999) upgrade of the Clubhouse for the Alberton Ormeau Cricket Club within Zipfs Park.

Division 1 (Specific Div 1 Street tree planting program G. Ellis 1 TBA locations to be 10,000 Included N/A N/A 2019-20 determined by Parks) Increase the allocation for project G. Miller Billinghurst Crescent, 1 28104 #28104, School Bus stops and 65,000 Minimal 25 164,300 (176498) Upper Coomera associated works by $65,000 from

775th Council Meeting 76 13 June 2019 Minutes

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ $15,000 to $80,000 following the completion of the detail design. Initial allocation for improvements to the off-leash dog area within Blue Gum Park.

Initial works include; P Merrylees 1 TBA Terania Avenue, Ormeau 49,000 2,492 15 49,000 (CR280089)  Construction of a concrete slab  Installation of a park shelter  Installation of three (3) bench seats. Allocation for the extension of the J. McIlveen Bedivere Drive Reserve, 1 TBA existing playground within Bedivere 18,000 450 10 18,000 (CR294263) Ormeau Drive Reserve.

Allocation for the construction of a J. McIlveen Abraham Road, Upper 1 TBA shade structure over the existing 30,000 600 7 30,000 (CR346780) Coomera disabled swing within Abraham Park.

Proposed Program Total 525,000 Proposed 2019-20 Allocation 750,000 Under / (Over allocated) 225,000

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 02

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 2 Parks & Reserves 2019-20 G. Ellis 2 TBA Minor Works – Div 2 (includes works up to the value of 30,000 N/A N/A N/A $20k) Div 2 Roads & Drainage 2019-20 G. Ellis 2 TBA Minor Works – Div 2 (includes works up to the value of 45,000 N/A N/A N/A $20k) General Design Enquiries Div 2 Miscellaneous Investigations G. Ellis 2 TBA 3,000 N/A N/A N/A – Div 2 2019-20 Funding of Community Div 2 Divisional Donations 2019-20 K. Oaten 2 TBA 45,000 N/A N/A N/A Organisations – Div 2 Funding of Community Div 2 Community Concerts & G. Ellis 2 TBA 135,000 N/A N/A N/A Organisations – Div 2 Functions 2019-20 Funding of Community Div 2 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 2 TBA 20,000 N/A N/A N/A Council Leasehold Land – Div 2 Increase the allocation for project #27688, Div 2 Local Promotions G. Ellis 2 27688 Division 2 2,966 N/A N/A N/A Program CONTROL by $2,966 from $6,770 To $9,736 Div 2 Active & Healthy Program 2019- S. Hughes 2 TBA Division 2 10,000 N/A N/A N/A 20 Div 2 Community Consultation & K. Oaten 2 TBA Division 2 10,000 N/A N/A N/A Meetings N. Waters 2 TBA Division 2 Div 2 Banner Program 2019-20 2,000 N/A N/A N/A S. Brooke 2 TBA Watersport Lane, Allocation of $20,000 to be funded N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Oxenford from Div 2 Concerts and Functions 2019-20 for the provision of resources to stage the annual Christmas Carols event to be held in December 2019 in the Damian Leeding Memorial Park. The Southport Yacht Club will be hosting the event and will be open to the general community. Allocation of $5,000 to be funded from Div 2 Concerts and Functions 2019- 20 for the provision of resources to stage the Rotary Club of Coomera Reserve Road, Upper K. Oaten 2 TBA Valley Carols event to be held in N/A Coomera December 2019 in Siganto Park. The event will be coordinated by the Rotary Club of Coomera Valley and is open to the general community. Allocation of $15,000 to be funded from Div 2 Concerts and Functions 2019-20 for the provision of resources to stage the annual ANZAC Day K. Oaten 2 TBA Division 2 events in Upper Coomera, Maudsland N/A and Helensvale. The events will be coordinated by the Rotary Club of Coomera Valley and are open to the general community. Sir John Overall Drive, Allocation of $20,000 to be funded K. Oaten 2 TBA N/A Helensvale from Div 2 Concerts and Functions

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ 2019-20 for the staging of the Northern SWELL Exhibition to be held at the Helensvale Library and Cultural Centre in February 2019. The event is open to the general community and will be coordinated by SWELL. Allocation of $4,000 to be funded from Div 2 Concerts and Functions 2019- 20 for the staging of the Northern Sand Sir John Overall Drive, Trail event to be held at the Helensvale K. Oaten 2 TBA N/A Helensvale Library and Cultural Centre in February 2020. The event is open to the general community and will be hosted by the Surfers Paradise Alliance. Allocation of $10,000 to be funded from Div 2 Concerts and Functions 2019-20 for the Somerset Festival of Sir John Overall Drive, K. Oaten 2 TBA Literature in March 2020 to be held at N/A Helensvale the Helensvale Library and Cultural Centre. The event is open to the general community. Allocation of $5,000 to be funded from Div 2 Concerts & Functions 2019-20 for the staging of the annual Tamborine Oxenford C Wilson 2 TBA Fast and Ludicrous Wheelie Bin Race N/A Road, Oxenford to be held at Oxenford Park in October 2019. The event is open to the general community.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $20,000 to be funded from Div 2 Concerts and Functions 2019-20 for six Winter in the Vale Sir John Overall Drive, C Wilson 2 TBA events in July / August 2019. To be N/A Helensvale held at the Helensvale Library and Cultural Centre These events are open to the general community. Allocation of $20,000 to be funded from Div 2 Community Facility Contributions 2019-20 towards a storage shed for the Helensvale J. Pocock Discovery Drive Netball Club on the grounds of the 2 TBA N/A (CR356341) Helensvale Helensvale High School under the Community Use of Schools Program. (Lease is being arranged by Sport and Recreational Services with Education Queensland).

Allocation for the construction of a R. Pascoe Discovery Drive shade structure similar to the existing 2 TBA 68,000 200 15 68,000 (CR198393) Helensvale over the starting block end of the Helensvale Pool. Allocation to improve pedestrian access at the western end of the bus G. Miller Helensvale Road, stop in front of Helensvale High 2 TBA 50,500 5,000 50 50,500 (CR197852) Helensvale School.

The works include;

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 Demolition works  Detail design  Construct 30m of barrier kerb  Construct a 22m x 4.5m wide concrete path  Install 15m of pedestrian fencing  Modification of the existing asphalt speed device  Construction of 2 x pedestrian access ramps  Site restoration works  Traffic control Allocation for the investigation, design J. McIlveen and construction of a shade structure 2 TBA Mildura Drive, Helensvale 42,000 840 7 42,000 (CR250728) over the existing playground within Salix Reserve East. Allocation for the water connections P. Watts Coombabah Conservation and installation of two drinking 2 TBA 21,000 2,622 10 21,000 (CR249769) Area Arundel fountains adjacent to #97 Flametree Circuit and #58 Christina Ryan Way. Allocation to provide off street car parking opposite #172 Siganto Drive G. Miller Helensvale. 2 TBA Siganto Drive, Helensvale 30,000 3,000 50 30,000 (CR221514) The works include;

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $  Construction of a concrete slab (73m²)  Install 6 x log barriers and 13 timber bollards  Line marking  Site restoration works  Traffic control Allocation towards the traffic signal box C. Wilson 2 TBA Helensvale and Arundel art project (4 boxes in Helensvale & 1 4,000 200 5 4,000 Arundel) Allocation towards the Gold Coast Tamborine Oxenford S. Robinson 2 TBA Biggest Tree Community Planting Day 22,335 Included 20 22,335 Road, Oxenford & Naturally GC community workshops Allocation to the Studio Village A. Beake 2 TBA Village Way, Oxenford Community Centre to assist with the 10,000 N/A N/A N/A cost of community programs. Allocation to the Oxenford Coomera Community Youth Centre Inc. to Tamborine Oxenford enable continued administration C. Irwin 2 TBA 30,000 N/A N/A N/A Road, Oxenford assistance at the Oxenford Coomera Community Youth Centre which it manages on behalf of Council. Refer CC15.0721.011 - That an amount of $20,087 be allocated from the Division 2 2015-16 Local Area T. Miles (Fleet) 2 TBA Division 2 3,315 N/A N/A N/A Works budget for the acquisition of a mobile BBQ trailer for use by local community groups (this amount

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ includes the $16,772 purchase cost and $3,315 in fleet charges. In addition, that $3,315 in recurrent fleet charges be allocated from future Division 2 Local Area Works budgets, for the expected life of the asset (which is up to 20 years).

Proposed Program Total 584,116 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 2,966 Total 752,966 Under / (Over allocated) 168,850

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 03

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 3 Parks & Reserves 2019-20 G. Ellis 3 TBA Minor Works – Div 3 (includes works up to the value of 10,000 N/A N/A N/A $20k) Div 3 Roads & Drainage 2019-20 G. Ellis 3 TBA Minor Works – Div 3 (includes works up to the value of 10,000 N/A N/A N/A $20k) General Design Enquiries Div 3 Miscellaneous Investigations G. Ellis 3 TBA 5,000 N/A N/A N/A – Div 3 2019-20 Funding of Community Div 3 Divisional Donations 2019-20 J. Berry 3 TBA 50,000 N/A N/A N/A Organisations – Div 3 Funding of Community Div 3 Community Concerts & G. Ellis 3 TBA 100,000 N/A N/A N/A Organisations – Div 3 Functions 2019-20 Funding of Community Div 3 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 3 TBA 190,000 N/A N/A N/A Council Leasehold Land – Div 3 Increase the allocation for project #27689, Div 3 Local Promotions G. Ellis 3 27689 Division 3 52,708 N/A N/A N/A Program CONTROL by $52,708 from $46,496 To $99,203 Div 3 Active & Healthy Program 2019- S. Hughes 3 TBA Division 3 30,000 N/A N/A N/A 20 Div 3 Parks Activity Program 2019-20 J. Berry 3 TBA Division 3 20,000 N/A N/A N/A (Movies in the Park) Div 3 Community Consultation & J. Berry 3 TBA Division 3 20,000 N/A N/A N/A Meetings 2019-20

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $50,000 to be funded from Div 3 Local Promotions Program 2019-20 for the provision of resources to stage the Tastes of The Esplanade, Paradise Paradise event to be held at the J. Berry 3 TBA N/A Point Paradise Point Parklands in October 2019. The event coordinator will be engaged through the procurement process and the event is open to the general community. Allocation of $27,797 to be funded from Div 3 Community Concerts & Functions 2019-20 and $49,203 to be funded from Div 3 Local Promotions Program 2019-20 (total $77,000) for The Esplanade, Paradise J. Berry 3 TBA the provision of resources to stage the N/A Point New Year’s Eve Concert to be held at the Paradise Point Parklands. The event coordinator will be engaged through the procurement process and is open to the general community. Allocation of $35,000 to be funded from Div 3 Community Concerts and functions 2019-20 for the provision of J. Berry 3 TBA Yaun Street, Coomera resources to stage the New Year’s Eve N/A Concert to be held at Viney Park. The event coordinator will be engaged through the procurement process and

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ is open to the general community. Allocation of $20,000 to be funded from Div 3 Community Concerts and functions 2019-20 for the provision of resources to stage the Lions Club J. Berry 3 TBA Lae Drive, Runaway Bay Runaway Bay Christmas Carols N/A Concert to be held at the Runaway Bay Sports Field in December 2019. The event is open to the general community. Allocation of $72,000 to be funded from Div 3 Community Concerts and functions 2019-20 for the provision of resources to stage the Sunday The Esplanade, Paradise Sounds, 4 x series events (Live music J. Berry 3 TBA N/A Point in the park) from October 2019 to March 2020. The coordinator of the events is to be determined and the events are open to the general community. Allocation of $20,000 to be funded Div 3 Community Facility Contributions J. Berry The Esplanade Paradise 2019-20 for the provision of Paradise 3 TBA N/A (CR363534) Point Point Sailing club upgrades (subject to satisfactory assessment by the relevant asset custodians). J. Berry Sports Drive Runaway Allocation of $100,000 to be funded 3 TBA N/A (CR363550) Bay Div 3 Community Facility

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Contributions 2019-20 for building upgrades for the Runaway Bay Soccer Club (subject to satisfactory assessment by the relevant asset custodians). Allocation of $50,000 to be funded Div 3 Community Facility Contributions 2019-20 for the planning and design of Sports Drive Runaway J. Berry change rooms and amenities to 3 TBA Bay N/A (CR363559) support the Runaway Bay Rugby

League Club (subject to satisfactory assessment by the relevant asset custodians). Allocation of $10,000 to be funded Div 3 Community Facility Contributions 2019-20 for the provision of J. Berry Bayview St & Lae Drive 3 TBA Coomera Cutters general building N/A (CR363573) Runaway Bay improvements (subject to satisfactory assessment by the relevant asset custodians). Allocation of $10,000 to be funded Div 3 Community Facility Contributions 2019-20 for the provision of J. Berry Bayview St & Lae Drive 3 TBA Upgrades, for Little Athletics Runaway N/A (CR363576) Runaway Bay Bay (subject to satisfactory assessment by the relevant asset custodians). C. Irwin 3 TBA Tamborine Oxenford Allocation to the Oxenford Coomera 10,000 N/A N/A N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Road, Oxenford Community Youth Centre Inc. to enable continued administration assistance at the Oxenford Coomera Community Youth Centre which it manages on behalf of Council. Donation to the Currumbin Wildlife Tomewin Street, J. Berry 3 TBA Hospital Foundation as a contribution 15,000 N/A N/A N/A Currumbin to assist with their operational costs.

Division 3 (Specific Div 3 Street tree planting program G. Ellis 3 TBA locations to be 2019-20 20,000 Included N/A N/A determined by Parks) Community tree planting program 2019-20 to be organised by NAMU at S. Robinson 3 TBA Division 3 20,000 Included 20 N/A locations to be determined across Division 3. K. McNamee Allocation for the respraying the paving 3 TBA The Estuary, Coombabah 40,000 Included 25 40,000 (CR359678) at The Estuary, Coombabah Allocation for the provision of J Berry new playground equipment and 3 TBA Division 3 25,000 N/A N/A N/A (CR363605) planning (each location and allocation to be approved separately by Council). Div 3 Footpath Connectivity Program G. Ellis 3 TBA Division 3 2019-20 (Locations to be advised and 50,000 N/A N/A N/A funding approved via Council)

Proposed Program Total 667,708 Proposed 2019-20 Allocation 750,000

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Local Promotions & Streetscaping 52,708 Total 802,708 Under / (Over allocated) 135,000

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 04

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 4 Parks & Reserves 2019-20 G. Ellis 4 TBA Minor Works – Div 4 (includes works up to the value of 20,000 N/A N/A N/A $20k) Div 4 Roads & Drainage 2019-20 G. Ellis 4 TBA Minor Works – Div 4 (includes works up to the value of 20,000 N/A N/A N/A $20k) General Design Enquiries Div 4 Miscellaneous Investigations G. Ellis 4 TBA 3,000 N/A N/A N/A – Div 4 2019-20 Funding of Community Div 4 Divisional Donations 2019-20 A. Beaumont 4 TBA 50,000 N/A N/A N/A Organisations – Div 4 Funding of Community Div 4 Community Concerts & G. Ellis 4 TBA 130,000 N/A N/A N/A Organisations – Div 4 Functions 2019-20 Funding of Community Div 4 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 4 TBA 170,000 N/A N/A N/A Council Leasehold Land – Div 4 C. McAlister 4 TBA Division 4 Div 4 Christmas Decorations 2019-20 30,000 N/A N/A N/A Div 4 Christmas Banner Program N. Waters 4 TBA Division 4 5,500 N/A N/A N/A 2019-20 Increase the allocation for project #27690, Div 4 Local Promotions G. Ellis 4 27690 Division 4 6,451 N/A N/A N/A Program CONTROL by $6,451 from $23,710 To $30,161 Div 4 Active & Healthy Program 2019- S. Hughes 4 TBA Division 4 25,000 N/A N/A N/A 20 A. Beaumont 4 TBA Division 4 Div 4 Parks Activity Program 2019-20 18,000 N/A N/A N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ (Movies in the Park) Div 4 Community Consultation & A. Beaumont 4 TBA Division 4 15,000 N/A N/A N/A Meetings 2019-20 Allocation of $10,000 to be funded from the Div 4 Community Concerts and functions 2019-20 for the provision of the resources to stage the Sydney Nolan Drive, Springtime Beats and Eats event to be A. Beaumont 4 TBA Coombabah held at Nolan Park, Coombabah on Sunday 22 September 2019. The event will be coordinated by the Animal Welfare League of Qld and is open to the community. Allocation of $35,000 to be funded from Div 4 Community Concerts and functions 2019-20 for the provision of resources to stage the New Years Eve Gold Coast Highway, A. Beaumont 4 TBA event to be held at Harley Park on N/A Labrador Tuesday 31/12/19. The event coordinator will be engaged through the procurement process and is open to the community. Allocation of $45,000 to be funded from Div 4 Community Concerts and Government Road, functions 2019-20 for the provision of A. Beaumont 4 TBA N/A Labrador resources to stage the Christmas Carols event to be held at Norm Rix Park on Saturday 14/12/19. The event

775th Council Meeting 92 13 June 2019 Minutes

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ will be coordinated by the Runaway Bay Lions Club and is open to the community. Allocation of $85,000 to be funded from Div 4 Community Facility T. Widdision 4 TBA Jacob Drive, Labrador Contributions 2019-20 towards the N/A (CR101377) upgrade of the Dodgers Clubhouse within Cos Zantiotis Playing Fields. Increase the allocation for project #28264, Internal fitout for the new Youth and Cultural Building at the Gold A. Ramsay 4 28264 Allied Drive, Arundel Coast Mosque by $20,000 from N/A (CR342701) $20,000 to $40,000. The works will be funded from Div 4 Community Facility Contributions 2019-20

Division 4 (Specific Div 4 Street tree planting program G. Ellis 4 TBA locations to be 2019-20 20,000 Included N/A N/A determined by Parks) Allocation towards the Naturally GC Community Engagement and Coombabah Lakelands Conservation Activities Program S. Robinson 4 TBA 1,500 N/A N/A N/A Conservation Area including - Native bee workshops for kids/adults, wildlife encounters and guided wildlife walks. Allocation for the upgrade of Quota J. Roberts Marine Parade, Biggera 4 TBA Park community facilities as a 180,000 12,064 25 200,000 (CR330654) Waters contribution to whole of city works.

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 Survey  Detail design  Construction of additional carparking  Installation of a BBQ  Upgrade the existing path to Oceanway standards  Installation of fitness stations  Installation of shade structures  Installation of drinking fountains  Installation of picnic tables Increase the initial allocation for project #27997, Pedestrian Refuge adjacent to #150 Central Street by $51,000 from $3,000 to $54,000 following the completion of the investigations.

B. Castelijn The works include; 4 27997 Central Street, Labrador 51,000 Minimal 25 54,000 (CR5419)  Detail design  Remove 805m² of asphalt wearing surface  Apply primer-seal and lay 100t asphalt wearing surface  Install 2 x precast pedestrian

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ refuges with concrete infill  Install line marking and signage  Site restoration works  Traffic control Div 4 Footpath Connectivity Program G. Ellis 4 TBA Division 4 2019-20 (Locations to be advised and 20,000 N/A N/A N/A funding approved via Council)

Proposed Program Total 765,451 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 6,451 Total 756,451 Under / (Over allocated) (9,000)

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 05

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 5 Parks & Reserves 2019-20 G. Ellis 5 TBA Minor Works – Div 5 (includes works up to the value of 20,000 N/A N/A N/A $20k) Div 5 Roads & Drainage 2019-20 G. Ellis 5 TBA Minor Works – Div 5 (includes works up to the value of 20,000 N/A N/A N/A $20k) General Design Enquiries Div 5 Miscellaneous Investigations G. Ellis 5 TBA 5,000 N/A N/A N/A – Div 5 2019-20 Funding of Community Div 5 Divisional Donations 2019-20 V. Ketchell 5 TBA 45,000 N/A N/A N/A Organisations – Div 5 Funding of Community Div 5 Community Concerts & G. Ellis 5 TBA 150,000 N/A N/A N/A Organisations – Div 5 Functions 2019-20 Div 5 Christmas & Lighting C. McAlister 5 TBA Division 5 20,000 N/A N/A N/A Decorations 2019-20 Div 5 Active & Healthy Program 2019- S. Hughes 5 TBA Division 5 45,000 N/A N/A N/A 20 Div 5 Community Consultation & V. Ketchell 5 TBA Division 5 5,000 N/A N/A N/A Meetings 2019-20 Allocation of $35,000 to be funded from Div 5 Community Concerts & Functions 2019-20 for the provision of V. Ketchell 5 TBA Division 5 resources to stage ten ‘Music in the N/A Park’ events in various suburbs throughout Division 5. These events are open to the general community. V. Ketchell 5 TBA Beaudesert-Nerang Road, Allocation of $11,000 from Div 5 N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Nerang Community Concerts & Functions 2019-20 to the Nerang PCYC for the provision of resources to stage the Family Funanza at Country Paradise Parklands in August 2019. The event is open to the general community. Allocation of $26,000 to be funded from Div 5 Community Concerts & Functions 2019-20 to the Nerang Celebrates Committee (auspiced by the Nerang Community Association V. Ketchell 5 TBA Nerang Street, Nerang Inc) for the provision of resources to N/A stage the Nerang Celebrates Christmas event to be held at Bischof Pioneer Park in December 2019. The event is open to the general community. Allocation of $5,000 to Paws at the Park to be funded from Div 5 Community Concerts & Functions Beaudesert-Nerang Road, 2019-20 for the provision of resources V. Ketchell 5 TBA N/A Nerang to stage the Santa Paws in the Park to be held at Country Paradise Parklands in November 2019. The event is open to the general community. Allocation of $20,000 to be funded Hotham Street, Pacific V. Ketchell 5 TBA from Div 5 Community Concerts & N/A Pines Functions 2019-20 to the Pacific

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Pines Residents Group Inc. for the provision of resources to stage the Christmas in the park event to be held at Pacific Pines Central Park in December 2019. The event is open to the general community. Allocation of $10,000 to the Nerang RSL Sub-branch to be funded from Div 5 Community Concerts & Functions 2019-20 for the provision of resources V. Ketchell 5 TBA Nerang Street, Nerang N/A to stage the ANZAC Day Ceremony to be held at the Nerang RSL Club in 2020. The event is open to the general community. Allocation of $17,000 to be funded from Div 5 Community Concerts & Functions 2019-20 to the Pacific Pines Residents Group Inc. for the Archipelago Street, V. Ketchell 5 TBA provision of resources to stage the N/A Pacific Pines Pacific Pines Winterfest event to be held at Archipelago Street, Pacific Pines in June 2020. The event is open to the general community. Allocation of $10,000 to Gold Coast Green Living Inc. to be funded from Beaudesert-Nerang Road, V. Ketchell 5 TBA Div 5 Community Concerts & N/A Nerang Functions 2019-20 for the provision of resources to stage the Botanical

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Bazaar at Country Paradise Parklands in September 2019. The event is open to the general community.

Contribution to Parks and Recreation Beaudesert-Nerang Road, Services to maintain the integrity & L. Bennett 5 TBA 10,000 N/A N/A N/A Nerang restore Riparian vegetation of Crane Creek 2019-20 Contribution to the Natural Areas Management Unit to maintain the Nerang River Foreshore P. Cockbain 5 TBA integrity & restore Riparian vegetation 10,000 N/A N/A N/A Works of the Nerang River’s upper catchment area 2019-20 Donation to the Currumbin Wildlife Tomewin Street, V. Ketchell 5 TBA Hospital Foundation as a contribution 5,000 N/A N/A N/A Currumbin to assist with their operational costs. Donation to Wildcare Australia Wildcare Australia V. Ketchell 5 TBA Incorporated as a contribution to assist 4,000 N/A N/A N/A Incorporated with their operational costs.

Division 5 (Specific Division 5 street tree planting program G. Ellis 5 TBA locations to be 2019-20 25,000 Included N/A N/A determined by Parks) Allocation for the extension of the Pacific Pines Hub and the provision of Youth Services for 12-17 Bert Swift Community R. Devine 5 TBA year olds from the Pacific Pines 50,000 N/A N/A N/A Hall, Centurion Crescent, Community Hub and Bert Swift Nerang Community Hall, Nerang, through

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ contract LG314/411/14/06 to provide 9 weeks of School Holiday program over 12 months, for up to 60 young people at any session. Increase the allocation for project #27472, Shade Structure Penrhyn J. McIlveen Penrhyn Street, Pacific 5 27472 Street Reserve by $15,000 from 15,000 300 7 15,000 (CR201254) Pines $3,000 to $18,000 as a contribution to Whole of City works. Increase the allocation for project #27490, Shade Structure Nikau J. McIlveen 5 27490 Nikau Crescent, Nerang Crescent Park by $15,000 from $3,000 15,000 300 7 15,000 (CR201227) to $18,000 as a contribution to Whole of City works. Allocation towards community consultation, concept design and The Hub, Pacific Pines planning approvals for the proposed B. Denholder 5 TBA 50,000 N/A N/A N/A Boulevard extension to the Pacific Pines Community Hub as a contribution to Whole of City works. Allocation for the construction of a County themed Playground including J. Roberts Beaudesert-Nerang Road, 5 TBA water elements within Country 100,000 3,000 30 100,000 (CR362514) Nerang Paradise Parklands as a contribution to Whole of City works. Allocation for the design and J. Roberts 5 TBA Nerang Street, Nerang construction of an entry statement to 50,000 2,000 25 50,000 (CR362521) Bischof Park as a contribution to

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Whole of City works. Increase the initial allocation for project #27157, RSL Memorial Precinct P. Duigan 5 27157 Nerang Street, Nerang Footpath by $75,000 from $50,000 to 75,000 1,500 50 125,000 $125,000 as a further contribution for stage 1.

Proposed Program Total 719,000 Proposed 2019-20 Allocation 750,000 Under / (Over allocated) 31,000

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 06

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 6 Parks & Reserves 2019-20 G. Ellis 6 TBA Minor Works – Div 6 (includes works up to the value of 60,000 N/A N/A N/A $20k) Div 6 Roads & Drainage 2019-20 G. Ellis 6 TBA Minor Works – Div 6 (includes works up to the value of 60,000 N/A N/A N/A $20k) General Design Enquiries Div 6 Miscellaneous Investigations G. Ellis 6 TBA 5,000 N/A N/A N/A – Div 6 2019-20 Funding of Community Div 6 Divisional Donations 2019-20 M. Murdoch 6 TBA 35,000 N/A N/A N/A Organisations – Div 6 Funding of Community Div 6 Community Concerts & G. Ellis 6 TBA 20,000 N/A N/A N/A Organisations – Div 6 Functions 2019-20 Funding of Community Div 6 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 6 TBA 70,000 N/A N/A N/A Council Leasehold Land – Div 6 Div 6 Parks Activity Program 2019-20 M. Murdoch 6 TBA Division 6 3,000 N/A N/A N/A (Movies in the Park) Allocation for the Division 6 Kerbside V. Kumar 6 TBA Division 6 180,000 N/A N/A N/A Cleanup Program in 2019-20 Increase the allocation for project #27691, Div 6 Local Promotions G. Ellis 6 27691 Division 6 14,786 N/A N/A N/A Program CONTROL by $14,786 from $46,735 To $61,521 Intended recipients are Increase the allocation for project G. Ellis 6 28262 30,000 N/A N/A N/A not Community #28262 Div 6 Local Streetscaping

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Organisations – Div 6 Program CONTROL by $30,000 from $100,000 to $130,000 Div 6 Broadwater Parklands T. Jewell 6 TBA Marine Parade, Southport Community Events (Coordinated by 192,000 N/A N/A N/A Council) 2019-20 Div 6 Purchase Christmas Decorations T. Jewell 6 TBA Marine Parade, Southport for Broadwater Parklands and Mayor’s 10,000 N/A N/A N/A Christmas Concert 2019-20 N. Waters 6 TBA Division 6 Div 6 Banner Program 2019-20 8,000 N/A N/A N/A Allocation of $20,000 to be funded from Div 6 Community Concerts & Functions 2019-20 for the Monster Marine Parade, S. Brook 6 TBA Machinery Day event to be held at N/A Southport Mitchell Park in May 2020. This event is open to the general community and Council will be the event coordinators. Allocation of $25,000 to be funded from Div 6 Broadwater Parklands Community Events 2019-20 for the provision of resources to stage the T. Jewell 6 TBA Marine Parade, Southport New Year’s Eve celebrations. The N/A event is open to the general community and coordinated by Southport Broadwater Parklands Management. Allocation for the construction of a J. McIlveen 6 TBA Marine Parade, Labrador shade structure within Len Fox Park as 35,000 700 7 35,000 (CR188945) a contribution to Whole of City works.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation for the construction of a J. McIlveen Kosciusko Crescent, 6 TBA shade structure within Kosiusko 55,000 1,100 7 55,000 (CR67124) Southport Crescent Reserve.

Proposed Program Total 777,786 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 44,786 Total 794,786 Under / (Over allocated) 17,000

775th Council Meeting 104 13 June 2019 Minutes

2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 07

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 7 Parks & Reserves 2019-20 G. Ellis 7 TBA Minor Works – Div 7 (includes works up to the value of 40,000 N/A N/A N/A $20k) Div 7 Roads & Drainage 2019-20 G. Ellis 7 TBA Minor Works – Div 7 (includes works up to the value of 40,000 N/A N/A N/A $20k) General Design Enquiries Div 7 Miscellaneous Investigations G. Ellis 7 TBA 5,000 N/A N/A N/A – Div 7 2019-20 Funding of Community Div 7 Divisional Donations 2019-20 K. McCormick 7 TBA 40,000 N/A N/A N/A Organisations – Div 7 Funding of Community Div 7 Community Concerts & G. Ellis 7 TBA 60,000 N/A N/A N/A Organisations – Div 7 Functions 2019-20 Funding of Community Div 7 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 7 TBA 250,000 N/A N/A N/A Council Leasehold Land – Div 7 Increase the allocation for project #27692, Div 7 Local Promotions G. Ellis 7 27692 Division 7 179,400 N/A N/A N/A Program CONTROL by $179,400 from $587,695 To $767,095 Intended recipients are Div 7 Local Streetscaping and G. Ellis 7 27698 not Community Lighting Program CONTROL by 216,750 N/A N/A N/A Organisations – Div 7 $216,750 from $383,250 To $600,000 Div 7 Active & Healthy Program 2019- S. Hughes 7 TBA Division 7 17,000 N/A N/A N/A 20 C. McAlister 7 TBA Division 7 Div 7 Christmas Decorations 2019-20 250,000 N/A N/A N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ (Including lighting and displays and engagement of external consultant). N. Waters 7 TBA Division 7 Div 7 Banner Program 2019-20 5,100 N/A N/A N/A Allocation of $20,000 to be funded from Div 7 Community Concerts and functions 2019-20 for the provision of resources to stage the ANZAC Day Cavill Avenue, Surfers dawn and midday services to be held K. McCormick 7 TBA N/A Paradise at Cavill Park and the Surfers Paradise Foreshore. The event will be coordinated by the Surfers Paradise RSL Sub-Branch and is open to the general community. Allocation of $1,500 to be funded from Div 7 Community Concerts and functions 2019-20 for the provision of resources to stage the Remembrance Cavill Avenue, Surfers K. McCormick 7 TBA Day service to be held at Cavill Park N/A Paradise on 11 November 2019. The event will be coordinated by the Surfers Paradise RSL Sub-Branch and is open to the general community. Allocation of $3,000 to be funded from Div 7 Community Concerts and Remembrance Drive, functions 2019-20 for the provision of K. McCormick 7 TBA N/A Surfers Paradise resources to stage the Chanekah in the Park event to be held at Neal Shannon Park in December 2019. The

775th Council Meeting 106 13 June 2019 Minutes

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ event will be coordinated by the Gold Coast Hebrew Association and is open to the general community. Allocation of $2,000 to be funded from Div 7 Community Concerts and functions 2019-20 for the provision of resources to stage the Battle of the Cavill Avenue, Surfers K. McCormick 7 TBA Coral Sea service to be held at Cavill N/A Paradise Park on 5 May 2020. The event will be coordinated by the Australian- American Association and is open to the general community. Allocation of $40,000 to be funded from Div 7 Local Promotions Program 2019-20 for the provision of resources to stage the Food and Wine Tedder Avenue, Main K. McCormick 7 TBA Taster event in Tedder Avenue. The N/A Beach date is to be determined. The event will be coordinated by Council and the event is open to the general community. Allocation of $50,000 to be funded from Div 7 Community Facility T.Widdison Contributions to the Girl Guides Qld 7 TBA Margaret St, Southport N/A (CR329616) (Southport Branch) Inc. towards the upgrade to the leased building and site improvements within Keebra Park. T.Widdison 7 TBA Kevin Street, Benowa Allocation of $70,000 to be funded N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ (CR329624) from Div 7 Community Facility Contributions to the Benowa Bowls Club Inc. towards the upgrade to the leased building and site improvements within Sir Bruce Small Park. Allocation of $50,000 to be funded from Div 7 Community Facility Contributions to the Gold Coast T.Widdison 7 TBA Alicia Street, Southport Obedience Club towards site N/A (CR329627) improvements and assistance with the provision of a second floor to the club rooms within Ron Short Park. Allocation of $50,000 to be funded from Div 7 Community Facility T.Widdison Gibraltar Drive, Surfers Contributions to the Apollo Soccer 7 TBA N/A (CR329638) Paradise Club towards site improvements and sewerage works to the internal club room toilets within Lex Bell Oval. Increase the initial allocation for project #27424, Surfers Paradise Australian Rules Football Club kitchen T.Widdison replacement within Sir Bruce Small 7 27424 Kevin Street, Benowa N/A (CR13931) Park by $30,000 from $55,000 to $85,000 as a further contribution. To be funded from Div 7 Community Facility Contributions. Gold Coast Highway, In-Kind donation of $500 for the hire of M. Sowden 7 TBA 500 N/A N/A N/A Surfers Paradise Council trees for use as part of the

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Queensland Theatre of Puppetry’s School holiday performances June/July 2020 pantomime. This is a community fundraising event and all proceeds raised will be donated to the Gold Coast Community Fund. Annual contribution to the Federation Seaworld Drive, Main L. Richards 7 TBA Walk Coastal Reserve for its upkeep 35,000 N/A N/A N/A Beach and flora rejuvenation.

Allocation for the provision of Electrical Services from Council during the Cavill Avenue, Surfers ANZAC Day dawn and midday J. Bowden 7 TBA 250 N/A N/A N/A Paradise services events to be held at Cavill Park and the Surfers Paradise Foreshore on 25 April 2020. Increase the initial allocation for project #28290, Redevelopment of Cable Park by $200,000 from $40,000 to $240,000 C. Denney Main Beach Parade, Main 7 28290 for the upgrade of the heritage and 200,000 4,000 20 240,000 (CR308632) Beach community facilities following the completion of the investigation and planning stage. Allocation for the installation of a T. Robson perimeter fence, interpretive signage Main Beach Parade, Main 140,000 CR283583 & 7 TBA and an upgrade of the regenerative 1,500 15 140,000 Beach CR286555 vegetation at Narrowneck (Northern portion)

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $150,000 to be funded from Div 7 Local Streetscaping and Lighting Program towards the T. Clark The Esplanade, Surfers 7 TBA upgrade of the existing path to an N/A (CR337106) Paradise Oceanway standard between View Avenue and Higman Street as a contribution to Whole of City works. Allocation for the construction of a J. McIlveen Seaworld Drive, Main shade structure within Hollindale Park 7 TBA 35,000 500 7 25,000 (CR329516 Beach as a contribution to Whole of City works. Allocation for the construction of a J. McIlveen Gold Coast Highway, shade structure within Neddy Harper & 7 TBA 25,000 500 7 25,000 (CR201594) Surfers Paradise William Duncan Park as a contribution to Whole of City works.

Proposed Program Total 1,539,000 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 396,150 Total 1,146,150 Under / (Over allocated) (392,850)

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 08

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 8 Parks & Reserves 2019-20 60,000 G. Ellis 8 TBA Minor Works – Div 8 (includes works up to the value of N/A N/A N/A $20k) Div 8 Roads & Drainage 2019-20 G. Ellis 8 TBA Minor Works – Div 8 (includes works up to the value of 60,000 N/A N/A N/A $20k) General Design Enquiries Div 8 Miscellaneous Investigations G. Ellis 8 TBA 5,000 N/A N/A N/A – Div 8 2019-20 Funding of Community Div 8 Divisional Donations 2019-20 V. Beattie 8 TBA 45,000 N/A N/A N/A Organisations – Div 8 Funding of Community Div 8 Community Concerts & G. Ellis 8 TBA 70,000 N/A N/A N/A Organisations – Div 8 Functions 2019-20 Funding of Community Div 8 Community Facility Contributions Organisations Occupying 2019-20 G. Ellis 8 TBA 100,000 N/A N/A N/A Council Leasehold Land – Div 8 Div 8 Active & Healthy Program 2019- S. Hughes 8 TBA Division 8 25,000 N/A N/A N/A 20 Div 8 Parks Activity Program 2019-20 V. Beattie 8 TBA Division 8 15,000 N/A N/A N/A (Movies in the Park)

Division 8 (Specific Division 8 street tree planting program G. Ellis 8 TBA locations to be 2019-20 30,000 Included N/A N/A determined by Parks) J. McIlveen Allocation for the construction of a 8 TBA Recreation Drive, Nerang 15,000 7 300 15,000 (CR298734) shade structure within Glennon Park

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ as a contribution to Whole of City works. Allocation for the construction of a footpath adjacent to the Royal Pines Resort (western side) from the bus stop to the existing footpath as a contribution to whole of city works.

The works include;

 Survey A. Boersma  Detail design 49,000 (CR277514) 8 TBA Ross Street, Benowa  Construct a 130m x 2m wide concrete footpath  Construct a dry stack wall  Construct 2 x pedestrian access ramps  Cut through the existing traffic Island  Adjustment of 3 x service pits  Site restoration works  Traffic control Increase the initial allocation for project #28130, construction of a footpath A. Boersma from Lakeview Terrace to Reed Street 8 28130 Ashmore Road, Ashmore 66,240 3,300 50 270,800 (CR105149) by $66,240 from $15,000 to $81,240 as a contribution to whole of city works.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ The works include;  Survey  Detail design  Construct a 380m x 2m wide concrete footpath  Construct 100m x 1.5m wide concrete footpath  Install 50m of weldmesh fencing  Construct a dry stack wall  Construct a 44m concrete dish drain  Construct a pedestrian access ramp  Adjustment of 3 x service pits  Site restoration works  Traffic control Allocation towards the Naturally GC Community Engagement and Conservation Activities Program S. Robinson 8 TBA Division 8 1,500 N/A N/A N/A including - Native bee workshops for kids/adults, wildlife encounters and guided wildlife walks. Allocation of $5,000 to be funded from Division 8 street tree planting S. Robinson 8 TBA Carrara program 2019-20 for the Boonooroo N/A N/A 20 5,000 Bushcare and Carrara Landcare tree planting activities.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation for the construction of J. McIlveen garden beds and tree planting around 8 TBA Recreation Drive, Nerang 15,000 1,245 50 15,000 (CR298703) the playground area within Glennon Park.

Proposed Program Total 556,740 Proposed 2019-20 Allocation 750,000 Under / (Over allocated) 193,260

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 09

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 9 Parks & Reserves 2019-20 G. Ellis 9 TBA Minor Works – Div 9 (includes works up to the value of 36,000 N/A N/A N/A $20k) Div 9 Roads & Drainage 2019-20 G. Ellis 9 TBA Minor Works – Div 9 (includes works up to the value of 48,800 N/A N/A N/A $20k) General Design Enquiries Div 9 Miscellaneous Investigations G. Ellis 9 TBA 5,000 N/A N/A N/A – Div 9 2019-20 Funding of Community Div 9 Divisional Donations 2019-20 H. Pereira 9 TBA 30,000 N/A N/A N/A Organisations – Div 9 Funding of Community Div 9 Community Concerts & G. Ellis 9 TBA 134,000 N/A N/A N/A Organisations – Div 9 Functions 2019-20 C. McAlister 9 TBA Division 9 Div 9 Christmas Decorations 2019-20 5,000 N/A N/A N/A Div 9 Active & Healthy Program 2019- S. Hughes 9 TBA Division 9 21,000 N/A N/A N/A 20 Div 9 Parks Activity Program 2019-20 H. Pereira 9 TBA Division 9 15,000 N/A N/A N/A (Movies in the Park) Div 9 Community Consultation & H. Pereira 9 TBA Division 9 26,000 N/A N/A N/A Meetings Allocation of $20,000 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of Swan Lane and Railway H. Pereira 9 TBA resources to stage the Mudgeeraba N/A Street, Mudgeeraba Street Party to be held in April 2020. Council will be coordinating the event and is open to the general community.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $5,000 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of Railway Street, resources to stage the d’Arcy Doyle H. Pereira 9 TBA N/A Mudgeeraba Arts Festival to be held in June 2020. The event will be coordinated by the d’Arcy Doyle Arts Awards Committee and is open to the general community. Allocation of $19,500 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of resources to stage the Springtime H. Pereira 9 TBA Swan Lane, Mudgeeraba N/A Music series to be held October - December 2019 (7 events). Council will be coordinating these events and are open to the general community. Allocation of $19,500 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of resources to stage the Summertime H. Pereira 9 TBA Swan Lane, Mudgeeraba N/A Music series to be held January - March 2020 (7 events). Council will be coordinating these events and are open to the general community. Allocation of $4,000 to be funded from Somerset Drive, Div 9 Community Concerts & H. Pereira 9 TBA N/A Mudgeeraba Functions 2019-20 for the provision of resources to stage the Mudgeeraba

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Christmas Carols Concert to be held at Firth Park in December 2019. The event will be coordinated by the Mudgeeraba Uniting Church and is open to the general community. Allocation of $10,000 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of Railway Street, resources to stage the Small Halls H. Pereira 9 TBA Mudgeeraba N/A Festival to be held at the Mudgeeraba

Memorial Hall in December 2019. Council will be coordinating the event and is open to the general community. Allocation of $5,000 to be funded from Div 9 Community Concerts & Functions 2019-20 for the provision of resources to stage the Mudgeeraba, Beechmont, Springbrook H. Pereira 9 TBA Springbrook and Beechmont N/A and Mudgeeraba Centenary of ANZAC events in April 2020. The events will be coordinated by the respective committees and is open to the general community. Allocation of $25,000 to be funded from Div 9 Community Concerts & Railway Street, L. Collyer Functions 2019-20 to Everybody Now 9 TBA Mudgeeraba N/A (CR323895) for the provision of resources to stage

a 25th anniversary commemorative event at Mudgeeraba Memorial Hall.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ The event will be coordinated by respective committees and is open to the general community. Allocation for the Division 9 Animal K Brookes 9 TBA Division 9 Management Community Engagement 10,000 N/A N/A N/A and Education Program 2019-20 In-Kind donation for the venue hire for two informal card playing groups of seniors Mudgeeraba Old Post (who are not incorporated) who will L. Collyer 9 TBA 877 N/A N/A N/A Office utilise the Mudgeeraba Old Post Office community room in 2019-20. The general community is invited to attend these group activities

Div 9 Bushland Management Program S. Robinson 9 TBA Division 9 2019-20 in Austinville, Bonogin Valley 20,000 N/A N/A N/A and Hinterland Regional Park. Allocation for the construction of a J. McIlveen 9 TBA Hinkler Drive, Worongary shade structure within Alkira Park as a 15,000 7 300 15,000 (CR185501) contribution to Whole of City works. Allocation for the construction of a concrete footpath from Dulhunty Way to the existing at #19. A. Reid Mission Drive, 9 TBA 40,000 Minimal 50 40,000 (CR74628) Mudgeeraba The works include;

 Construct a 63m x 1.5m wide

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ concrete footpath  Construct 2 x pedestrian access ramps  Construct a 2m² dry-stack wall  Reconstruct 20m² of residential driveway at #21  Site restoration works  Traffic control Donation to the William Duncan State School as a contribution for an illuminated street sign on Alexander Drive.

L. Collyer Alexander Drive, Highland 9 TBA Sign will be located on Alexander Drive 10,000 N/A N/A N/A (CR357155) Park Highland Park and display school messages as well as local traffic and disaster management messages and P&C will be applying for a grant to meet the balance of cost Allocation for the installation of 3 x R. Hatton Somerset Drive, 9 TBA aluminium style bench seats on to 10,000 1,000 10 10,000 (CR95233) Mudgeeraba concrete slabs within Firth Park. Allocation for the replacement planting Tim Harding Somerset Drive, 9 TBA of 3 x mature fig trees within Firth 15,000 Included 20 15,000 (CR357914) Mudgeeraba Park. Allocation to upgrade the bus stop A. Reid Railway Street, 9 TBA adjacent to #41 - #43 Railway Street. 25,200 504 50 25,000 (CR86807) Mudgeeraba

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 Reconstruct 3.5m of layback kerb  Construct a 8m² concrete slab  Install a solar powered bus shelter  Remove existing seat and store for reuse  Engineering certification  Site restoration works  Traffic control Allocation to upgrade the bus stop adjacent to #45 Swanton Drive.

The works include;

 Reconstruct 7m of layback kerb A. Boersma Swanton Drive,  Install directional tactiles 9 TBA 38,100 760 50 38,100 (CR357883) Mudgeeraba  Construct a 28m² concrete slab  Construct an 8m x 300mm high dry stack wall  Install a solar powered bus shelter  Relocate sign  Engineering certification

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $  Site restoration works  Traffic control Increase the allocation for project #27318, Nature Playground Gilston Hall Park by $130,000 from $271,000 to $401,000 for the implementation of stage 2.

The works include;

 Site preparation and excavation  Drainage works around play area Jon McIlveen  Paving (121m²) to connect 9 27318 Gilston Road, Gilston 130,000 $11,830 10 401,000 (CR347180) play areas  Rock works and timber edging and sandstone blocks around the play area  Soil Preparation for garden beds  Planting of 140 tube stock plants  Mulching  Landscape and Establishment  Supply and install park seat  Supply and install 25m Flying fox

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N Griffiths Railway Street, The works may include; 9 TBA 25,000 500 50 25,000 (CR357131) Mudgeeraba  The installation of a memorial statue (anchor)  Improvements to lighting and power Allocation for the installation of 2 x CCTV cameras within John Handley Park. M Doak Somerset Drive, 9 TBA 25,000 6,535 5 25,000 (CR66251) Mudgeeraba The works include;

 Install 1 x CCTV pole  Associated infrastructure Initial allocation for the installation of 2 x CCTV cameras within Cuddihy Park.

M Doak 9 TBA Swan Lane, Mudgeeraba The works include; 25,000 6,535 5 25,000 (CR360453)

 Install 2 x CCTV poles  Associated infrastructure M. Smith 9 TBA Alexander Drive, Highland Initial allocation to fence off the off- 40,000 1,600 25 40,000

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The works include;

 Install 150m of chain-wire fencing  Install a single pedestrian gate  Install a double vehicle gate  Install dog agility equipment  Install seating

Proposed Program Total 749,977 Proposed 2019-20 Allocation 750,000 Under / (Over allocated) 23

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 10

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Minor Works – Div 10 Div 10 Parks & Reserves 2019-20 G. Ellis 10 TBA (includes works up to the value of 60,000 N/A N/A N/A $20k) Minor Works – Div 10 Div 10 Roads & Drainage 2019-20 G. Ellis 10 TBA (includes works up to the value of 60,000 N/A N/A N/A $20k) General Design Enquiries Div 10 Miscellaneous Investigations G. Ellis 10 TBA 5,000 N/A N/A N/A – Div 10 2019-20 Funding of Community Div 10 Divisional Donations 2019-20 P. Symes 10 TBA 35,000 N/A N/A N/A Organisations – Div 10 Funding of Community Div 10 Community Concerts & G. Ellis 10 TBA 40,000 N/A N/A N/A Organisations – Div 10 Functions 2019-20 Funding of Community Div 10 Community Facility Organisations Occupying Contributions 2019-20 G. Ellis 10 TBA 100,000 N/A N/A N/A Council Leasehold Land – Div 10 Division 10 Increase the initial allocation for project #28257, Div 10 Christmas Decorations C. McAlister 10 28257 145,000 N/A N/A N/A 2019-20 by $145,000 from $5,000 to $150,000 Division 10 Increase the allocation for project #27693, Div 10 Local Promotions G. Ellis 10 27693 20,000 N/A N/A N/A Program CONTROL by $20,000 from $209,819 To $229,819 Intended recipients are Increase the allocation for project G. Ellis 10 27699 354,000 N/A N/A N/A not Community #27699, Div 10 Local Streetscaping

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Organisations – Div 10 Program CONTROL by $354,000 from $92,763 to $446,763 Division 10 Div 10 Active & Healthy Program S. Hughes 10 TBA 20,000 N/A N/A N/A 2019-20 Division 10 Div 10 Parks Activity Program 2019-20 P. Symes 10 TBA (Movies in the Park) 10,000 N/A N/A N/A

N. Waters 10 TBA Division 10 Div 10 Banner Program 2019-20 25,000 N/A N/A N/A Increase the allocation for project Division 10 – #27909, Div10 ParkInCentre Scheme G. Ellis 10 27909 ParkinCentre Scheme (PICS) CONTROL by $62,500 from 62,500 N/A N/A N/A G14.1118.023 (PICS) $109,165 to $171,665, as per Council Resolution G14.1118.023. Allocation of $50,000 to be funded from Div 10 Local Promotions 2019- 20 as a contribution to the staging of the ‘Broadbeach Country Music P. Symes 10 TBA Broadbeach N/A N/A N/A N/A Festival’ to be held in the Broadbeach Precinct, July 2019. This event will be coordinated by Broadbeach Alliance and is open to the general community. Donation to the Currumbin Wildlife Tomewin Street, P. Symes 10 TBA Hospital Foundation as a contribution 5,000 N/A N/A N/A Currumbin to assist with their operational costs.

Allocation for the Gold Coast Regional L. Caddick 10 TBA Ashmore Road, Benowa Botanical Gardens 2019-20 Education 15,000 N/A N/A N/A Program to be utilised as an outdoor

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ classroom for school children. The program is administered by Council with assistance of volunteers from the friends of the Gold Coast Regional Botanical Gardens. Allocation for the provision of disability and increased parking facilities within Nikiforides Park.

The works include;

 Survey  Detail design  Construct 14m x 1.5m wide concrete path connection A. Reid Chelsea Avenue,  Install 2 x metal bollards 10 TBA 146,700 5,020 25 146,700 (CR199878) Broadbeach  Construct an additional 29m x 6m wide with an asphalt wearing surface  Construct 30m of barrier kerb  Relocate existing gate  Construct entrance to pump station  Line marking and signage  Site restoration works  Traffic control

I. Lowden 10 28136 Sunshine Boulevard, Increase the allocation for project 75,000 N/A N/A N/A

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ G18.1207.024 Mermaid Waters #28136 by $75,000 from $100,000 to $175,000 as per Council Resolution G18.1207.024 item 3 below;

“$175,000 be allocated from Division 10 Local Area Works budget over two (2) years, with $100,000 in 2018-19; $75,000 in 2019-20; to ‘Project 31751 Albert Waterways Community Centre extension” Allocation for the design and B Pearson Gold Coast Highway construction of an assessable Seniors 10 TBA 25,000 2,500 25 25,000 (CR334730) Broadbeach Garden within Cascade Gardens as a contribution to Whole of City works.

Proposed Program Total 1,203,200 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 374,000 ParkInCentre Scheme 62,500 Total 1,186,500 Under / (Over allocated) (16,700)

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 11

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 11 Parks & Reserves 2019-20 G. Ellis 11 TBA Minor Works – Div 11 (includes works up to the value of 77,850 N/A N/A N/A $20k) Div 11 Roads & Drainage 2019-20 G. Ellis 11 TBA Minor Works – Div 11 (includes works up to the value of 85,000 N/A N/A N/A $20k) General Design Enquiries Div 11 Miscellaneous Investigations G. Ellis 11 TBA 5,000 N/A N/A N/A – Div 11 2019-20 Funding of Community Div 11 Divisional Donations 2019-20 T. Taylor 11 TBA 40,000 N/A N/A N/A Organisations – Div 11 Funding of Community Div 11 Community Concerts & G. Ellis 11 TBA 125,000 N/A N/A N/A Organisations – Div 11 Functions 2019-20 Funding of Community Div 11 Community Facility Organisations Occupying Contributions 2019-20 G. Ellis 11 TBA 1,000 N/A N/A N/A Council Leasehold Land – Div 11 Increase the allocation for project #27694, Div 11 Local Promotions G. Ellis 11 27694 Division 11 12,979 N/A N/A N/A Program CONTROL by $12,979 from $36,465 To $49,444 Div 11 Active & Healthy Program S. Hughes 11 TBA Division 11 20,000 N/A N/A N/A 2019-20 Div 11 Parks Activity Program 2019-20 T. Taylor 11 TBA Division 11 12,000 N/A N/A N/A (Movies in the Park) Div 11 Community Consultation and K. Hooper 11 TBA Division 11 10,000 N/A N/A N/A meetings 2019-20

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $20,000 to be funded from Div 11 Community Concerts & Functions 2019-20 for the staging of the Varsity Lakes Christmas Carols in K. Hooper 11 TBA Varsity Lakes N/A December 2019. An Event Coordinator will be engaged through the City’s procurement process and the event is open to the general community. Allocation of $25,000 to be funded from Div 11 Community Concerts & Functions 2019-20 for the provision of resources to stage the Winterfest K. Hooper 11 TBA Varsity Lakes N/A event to be held on the Varsity Promenade in July / August 2020. The event is open to the general community. Allocation of $6,000 to be funded from Div 11 Community Concerts & Functions 2019-20 for the provision of Yodelay Street, Varsity resources to stage the ‘Easter at K. Hooper 11 TBA N/A Lakes Frascott’ event to be held at Frascott Park in April 2020. The event will be coordinated by Council and is open to the general community. Allocation of $10,000 to be funded Robina Town Centre from Div 11 Community Concerts & K. Hooper 11 TBA N/A Drive Functions 2019-20 for the provision of resources to stage the ANZAC Day

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Community Commemoration’ at the Robina Community Centre. The Event Coordinator will be engaged through the City’s procurement process and the event is open to the general community. Allocation of $5,000 to be funded from Div 11 Community Concerts & Functions 2019-20 for the ‘Clean Up Australia Day’ and additional K. Hooper 11 TBA Division 11 community clean days to be held N/A across the Division. Locations are to be determined. These events will be coordinated by Council and are open to the general community. Allocation of $6,000 to be funded from Div 11 Community Concerts & Functions 2019-20 to stage six ‘Springtime Eats’ events in September K. Hooper 11 TBA Division 11 / October 2019. Locations to be N/A advised. The Event Coordinator will be engaged through the City’s procurement process and these events are open to the general community. Allocation of $5,000 to be funded from Div 11 Community Concerts & K. Hooper 11 TBA Varsity Lakes N/A Functions 2019-20 to stage four ‘Autumn Time Eats’ events in May

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ 2020 at Varsity Foreshore Parkland. The Event Coordinator will be engaged through the City’s procurement process and these events are open to the general community. Allocation of $3,000 to be funded from Div 11 Community Concerts & Functions 2019-20 for Division 11 Fishing Competitions in November K. Hooper 11 TBA Stadium Drive, Robina N/A 2019 and April 2020 to be held in Robina City Parklands. These events will be coordinated by Council and are open to the general community. Allocation of $20,000 to be funded from Div 11 Community Concerts & Functions 2019-20 to stage the Varsity Promenade, ‘Division 11 New Year’s Eve K. Hooper 11 TBA N/A Varsity Lakes celebration’. The Event Coordinator will be engaged through the City’s procurement process and this event is open to the general community. Allocation of $5,000 to be funded from Div 11 Community Concerts & Functions 2019-20 to the ‘Robina Robina State School K. Hooper 11 TBA State School P&C’ to stage the Robina N/A Oval, Robina State School Christmas Fair in December 2019. This event is open to the community.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $1,200 to be funded from Div 11 Community Concerts & Functions 2019-20 to Robina State K. Hooper 11 TBA University Drive, Robina High School P&C Association to stage N/A the ‘Project: Sustainable Youth’ event in August 2019 at Bond University. This event is open to the community. Allocation of $2,000 to be funded from Div 11 Community Consultation and Meetings 2019-20 to stage four ‘Town K. Hooper 11 TBA Division 11 Hall Meetings’ for community N/A engagement purposes. Locations to be advised and these meetings are open to the general community. Allocation of $10,000 to be funded from Div 11 Community Concerts & Robina Community Functions 2019-20 for staging two K. Hooper 11 TBA Centre, Robina Town N/A community Army Band concerts. The Centre Drive events will be run by Council and are open to the general community. In-kind donation for the provision of office space and internet services for community groups at the Robina C. Irwin Robina Community 11 TBA Community Centre Space. Note: it is 10,000 (CR855823) Centre considered this proposal equates to an indirect donation to community organisations. I. Jamieson 11 TBA Ron Penhaligon Way, Allocation to re-stock the Robina West 10,000 N/A N/A N/A

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Allocation for the Naturally GC Community and Activities Program to S. Robinson 11 TBA Division 11 15,000 be held throughout 2019-20 in Division 11. Allocation for the construction of a concrete footpath from the end of McKinley Court Cul-de-sac, connecting to the existing footpath on University Drive. The works include; A. Reid McKinley Court, Varsity  Construct a 10m x 1.5m wide 11 TBA 13,200 Minimal 50 12,300 (CR97607) Lakes concrete footpath  Construct a pedestrian access ramp  Install 2 x metal bollards and 2 x timber bollards  Site restoration works  Traffic control Allocation for the construction of a J. McIlveen Varsity Parade, Varsity shade structure within Varsity 11 TBA 25,000 500 7 25,000 (CR200527) Lakes Foreshore Parklands as a contribution to Whole of City works. Increase the Initial allocation for project A. Boersma Christine Avenue, Varsity #27868, turn path on Christine Avenue 11 27868 8,000 Minimal 15 18,000 (CR39434) Lakes Varsity Lakes, exiting from Silvabank Drive by $8,000 from $10,000 to

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ $18,000 following the completion of the detail design. A. Boersma Campelles Avenue, Allocation for the rehabilitation of road 8,900 N/A N/A 8,900 (CR282582) 11 TBA Varsity Lakes reserve between #35 and #41. Initial allocation for the Installation of a A. Whittington Stanford Avenue, Varsity 11 TBA drinking fountain within Lake Orr 5,600 1,028 10 5,600 (CR315470) Lakes Reserve. Allocation for the construction of a concrete footpath from Christine Avenue to Corina Close eastern side. The works include; A. Boersma  Construct a 171m x 1.5m wide 11 TBA Olympus Drive, Robina 47,300 Minimal 50 47,300 (CR155384) concrete footpath  Install root barrier  Adjustment of a water meter  Site restoration works  Traffic control Allocation for installation of two steel P. Merrylees Washington court, Varsity 11 TBA removable bollards at the end of 2,500 250 20 2,500 (CR324613) Lakes Washington Court. Allocation for the installation of red J. McIntyre 11 TBA Investigator Drive, Robina treatment at the pedestrian crossing at 8,855 1,265 7 8,855 (CR177174) Robina State High School Allocation for the Installation of an I. Lockart additional street light adjacent to the 12,000 240 50 12,000 (CR355848) 11 TBA Glenside Drive, Robina Aveo Retirement Village J. McIlveen Port Peyra Crescent, Allocation to upgrade the existing 8,500 1,200 7 8,500 (CR348640) 11 TBA Varsity Lakes picnic setting to accommodate a

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ portable BBQ adjacent to the playground within Azzurra Drive Park. Allocation for the planting of additional Tim Harding Mattocks Road, Varsity shade trees within the Frascott Park 5,000 Included 20 5,000 (CR348648) 11 TBA Lakes dog enclosure. Allocation for the installation of a A. Whittington Northwestern Court, shade structure over the existing 55,000 1,100 7 55,000 (CR348669) 11 TBA Varsity Lakes playground within Lake Orr Reserve. Allocation for the installation of a J. McIlveen Port Peyra Crescent, shade structure over the existing 55,000 1,100 7 55,000 (CR348677) 11 TBA Varsity Lakes playground within Azzurra Drive Park. Allocation for the Installation of a water refill station adjacent to the boardwalk 10,000 1,370 10 10,000 A. Whittington Port Peyra Crescent, and playground within Port Peyra (CR348693) 11 TBA Varsity Lakes Crescent Park. Initial allocation for the investigation A. Whittington into the upgrade of lighting in Lake 50,000 1,667 30 50.000 (CR348711) 11 TBA Olympus Drive, Robina Lomandra Park. Initial allocation for the installation of 2 x relocatable CCTV cameras at M. Doak Robina Town Centre identified areas within Division 11. 11 TBA 30,000 6,535 5 30,000 (CR348716) Drive, Robina The works include;  Install 2 x CCTV poles  Associated infrastructure Initial allocation for the investigation, C. Irwin Mattocks Road, Varsity design and construction of additional 11 TBA 25,000 1,000 25 25,000 (CR348753) Lakes car parking at the Varsity Lakes Community Resource Centre.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Initial allocation for the investigation and concept design into the N/A N/A N/A A. Boersma Ron Penhaligon Way, reconfiguration of the entrance into (CR348757) 11 TBA Robina Robina Common. 25,000 Allocation for 2 x additional Speed Awareness Devices on rotation in the following streets: A. Robinson Various locations within  Glen Eagles Drive, Robina 11 TBA 30,000 Included 5 30,000 (CR348741) Division 11  Goldwater Drive, Robina  Geraldton Drive, Varsity Lakes  Varsity Parade, Varsity Lakes  Yarraville Street, Robina Allocation towards the landscaping R. Hatton upgrade (1,620m²) adjacent to the 44,000 Included 10 44,000 (348620) 11 TBA Robina Parkway, Robina Aveo Retirement Village. Install a dog waste dispenser unit in J. Cousins Vanderbilt Court, Varsity Vanderbilt Foreshore Parklands, 390 100 3 390 (CR357579) 11 TBA Lakes Varsity Lakes

Proposed Program Total 893,074 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 12,979 Total 762,979 Under / (Over allocated) (130,095)

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 12

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 12 Parks & Reserves 2019-20 G. Ellis 12 TBA Minor Works – Div 12 (includes works up to the value of 65,000 N/A N/A N/A $20k) Div 12 Roads & Drainage 2019-20 G. Ellis 12 TBA Minor Works – Div 12 (includes works up to the value of 65,000 N/A N/A N/A $20k) General Design Enquiries Div 12 Miscellaneous Investigations G. Ellis 12 TBA 5,000 N/A N/A N/A – Div 12 2019-20 Funding of Community Div 12 Divisional Donations 2019-20 U. Brandt 12 TBA 50,000 N/A N/A N/A Organisations – Div 12 Funding of Community Div 12 Community Concerts & G. Ellis 12 TBA 160,000 N/A N/A N/A Organisations – Div 12 Functions 2019-20 Funding of Community Div 12 Community Facility Organisations Occupying Contributions 2019-20 G. Ellis 12 TBA 200,000 N/A N/A N/A Council Leasehold Land – Div 12 Increase the allocation for project #27695, Div 12 Local Promotions G. Ellis 12 27695 Division 12 75,500 N/A N/A N/A Program CONTROL by $75,500 from $222,823 To $298,323 Increase the allocation for project Intended recipients are #27700, Div 12 Local Streetscaping G. Ellis 12 27700 not Community 25,658 N/A N/A N/A Program CONTROL by $25,658 from Organisations – Div 12 $74,342 to $100,000 Div 12 Active & Healthy program 2019- S. Hughes 12 TBA Division 12 50,000 N/A N/A N/A 20

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 12 Parks Activity Program 2019-20 U. Brandt 12 TBA Division 12 15,000 N/A N/A N/A (Movies in the Park) Div 12 Community Consultation & U. Brandt 12 TBA Division 12 5,000 N/A N/A N/A Meetings 2019-20 N. Waters 12 TBA Division 12 Div 12 Banner Program 2019-20 7,200 N/A N/A N/A Increase the allocation for project Division 12 – #27910, Div12 ParkInCentre Scheme G. Ellis 12 27910 ParkinCentre Scheme (PICS) CONTROL by $212,500 from 212,500 N/A N/A N/A G14.1118.023 (PICS) $288,865 to $501,365, as per Council Resolution G14.1118.023. Allocation of $20,000 to the Gold Coast Central Chamber of Commerce to be funded from Div 12 Concerts & J. Harris 12 TBA The Esplanade, Miami Functions 2019-20 for the Burleigh N/A BBQ competition in Ed Hardy Park in August 2019. The event is open to the general community. Allocation of $10,000 to be funded from Div 12 Concerts & Functions Gold Coast Highway, 2019-20 for the Burleigh Heads RSL U. Brandt 12 TBA N/A Burleigh Heads Anzac Day Ceremony 2020 at Memorial Park. The event is open to the general community. Allocation of $5,000 to the Women in Super Mother's Day Classic to be Old Burleigh Road, U. Brandt 12 TBA funded from Div 12 Concerts & N/A Broadbeach Functions 2019-20 to be held in May 2020 at Pratten Park. The event is

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ open to the general community. Allocation of $25,000 to be funded from Div 12 Concerts & Functions 2019-20 for the Burleigh Heads J. Harris 12 TBA Division 12 N/A Christmas Carols in December 2019. The location is to be determined and is open to the general community. Allocation of $10,000 to be funded from Div 12 Concerts & Functions 2019-20 for the Naturally GC Community and Activities Program to S. Robinson 12 TBA Burleigh Heads N/A be held throughout 2019-20 in the Burleigh Heads area. These events are coordinated by Council and are open to the general community. Allocation of $25,000 from Div 12 Concerts & Functions 2019-20 for the Super Sports Saturday event in J. Harris 12 TBA Pacific Avenue, Miami Pizzey Park in February 2020. The N/A event will be coordinated by ‘The Events Agency’ and is open to the general community. Allocation of $20,000 from Div 12 Concerts & Functions 2019-20 for Goodwin Terrace, the Seaside Sounds event to be held J. Harris 12 TBA N/A Burleigh Heads in John Laws Park on 7, 14, 21 and 28 July 2020. The event will be coordinated by ‘”Pollynation” and is

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ open to the general community. Allocation of $40,000 to be funded from Div 12 Local Promotions 2019- James Street, Burleigh 20 for the Winter Solstice event to be J Harris 12 TBA N/A Heads held in late June 2020 in James Street. The event is open to the general community. Allocation of $40,000 to be funded from Div 12 Local Promotions 2019- J Harris Nobby’s Precinct, Nobby 20 for the Nobby’s Street Fiesta event 12 TBA N/A (CR358997) Beach to be held on 6 October 2019 in the Nobby’s precinct and is open to the general community. Allocation of $50,000 to be funded from Division 12 Community Facility P McAlister Christine Avenue, 12 TBA Contribution for improvements to N/A (CR331376) Burleigh Waters Burleigh Bears RLFC change room facilities within John Handley Park. Allocation of $50,000 to be funded from Division 12 Community Facility P. McAlister 12 TBA Pizzey Park, Miami Contribution to investigate current N/A (CR331387) and future requirements for community facilities within Pizzey Park, Miami Allocation of $50,000 to be funded from Division 12 Community Facility P. McAlister 12 TBA Pizzey Park, Miami Contribution to investigate options for N/A (CR331388) the relocation of the Lapidary and Men’s shed clubs currently situated at

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Pizzey Park Donation to the Currumbin Wildlife Tomewin Street, Ulta Brandt 12 TBA Hospital Foundation as a contribution 5,000 N/A N/A N/A Currumbin to assist with their operational costs.

Division 12 (Specific Division 12 street tree planting G. Ellis 12 TBA locations to be program 2019-20 35,000 Included 20 N/A determined by Parks) Allocation for the Stage 2 upgrade of Deodar Park as a contribution to Whole of City works.

The works include; C French Burleigh Street, Burleigh 12 TBA 175,000 10,806 10 0,000 (CR289129) Waters  Construction of a shade structure  Construction of a playground area  Installation of playground equipment and softfall material Increase the allocation for project #28129, Recreation renewal improvements within Ed Hardy Park by C French 12 28129 The Esplanade, Miami $150,000 from $108,000 to $258,000 150,000 4,740 20 508,000 (CR243232) as a further contribution to the construction works and Whole of City works. J. Roberts 12 27205 Pacific Avenue, Miami Increase the allocation for project 50,000 750 7 150,000

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ (CR268450) #27205 (Staged upgrade and extension of the Pizzey Park Skatepark over the 2017-18 – 2020-21 financial years) by $50,000 from $100,000 to $150,000 as a further contribution. Allocation for the installation of 3 x CCTV cameras within John Handley Park.

Matt Doak Christine Avenue, The works include; (CR331299) 12 TBA 40,000 6,535 5 40,000 Burleigh Waters

 Install 1 x CCTV pole  Install a communications cabinet

Proposed Program Total 1,390,858 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 101,158 ParkInCentre Scheme 212,500 Total 1,063,658 Under / (Over allocated) (327,200)

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 13

Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 13 Parks & Reserves 2019-20 G. Ellis 13 TBA Minor Works – Div 13 (includes works up to the value of 20,000 N/A N/A N/A $20k) Div 13 Roads & Drainage 2019-20 G. Ellis 13 TBA Minor Works – Div 13 (includes works up to the value of 20,000 N/A N/A N/A $20k) General Design Enquiries Div 13 Miscellaneous Investigations G. Ellis 13 TBA 5,000 N/A N/A N/A – Div 13 2019-20 Funding of Community Div 13 Divisional Donations 2019-20 J. Fisher 13 TBA 50,000 N/A N/A N/A Organisations – Div 13 Funding of Community Div 13 Community Concerts & G. Ellis 13 TBA 140,000 N/A N/A N/A Organisations – Div 13 Functions 2019-20 Funding of Community Div 13 Community Facility Organisations Occupying Contributions 2019-20 G. Ellis 13 TBA 50,000 N/A N/A N/A Council Leasehold Land – Div 13 Increase the allocation for project #27696, Div 13 Local Promotions G. Ellis 13 27696 Division 13 21,870 N/A N/A N/A Program CONTROL by $21,870 from $19,550 To $41,420 Div 13 Active & Healthy program 2019- S. Hughes 13 TBA Division 13 10,400 N/A N/A N/A 20 Div 13 Parks Activity Program 2019-20 J. Fisher 13 TBA Division 13 22,000 N/A N/A N/A (Movies in the Park) Div 13 community consultation and J. Fisher 13 TBA Division 13 20,000 N/A N/A N/A meetings 2019-20

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ C. McAlister 13 TBA Division 13 Div 13 Christmas Decorations 2019-20 30,000 N/A N/A N/A Allocation of $25,000 to be funded from Div 13 Concerts and Functions 2019-20 for the provision of resources to stage the Sunday Funday music Gold Coast Highway, J. Fisher 13 TBA events to be held in Palm Beach N/A Palm Beach Parklands. The coordinator of the events is to be determined and the events are open to the general community. Allocation of $10,000 to be funded from Div 13 Concerts and Functions 2019-20 for the provision of resources to stage the Australian National Skateboarding Titles (Bowlzilla) in J. Fisher 13 TBA Pines Lane, Elanora March 2020. The event will be N/A coordinated by the ‘Australian Skateboarding Federation in partnership with the Miryoku Agency’. The event is open to the general community. Allocation of $5,000 to be funded from Div 13 Community Concerts & Functions 2019-20 for the staging of J. Fisher 13 TBA Pacific Parade, Currumbin the ANZAC Day Ceremony at Elephant N/A Rock. The event will be coordinated by the Currumbin RSL. This event is open to the general community.

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $10,000 to ‘Christmas by the Sea Inc.’ to be funded from Div 13 Community Concerts and Functions 2019-20 for the provision of resources Gold Coast Highway, J Fisher 13 TBA to stage the Christmas by the Sea N/A Palm Beach Carol event to be held in December 2019 at Palm Beach Parklands. This event is open to the general community. Allocation of $5,000 to ‘SWELL.’ to be funded from Div 13 Community Concerts and Functions 2019-20 for the provision of resources towards the J. Fisher 13 TBA Palm Beach N/A Community programming of SWELL Sculpture Festival to be held in September 2019. The event is open to the general community. Allocation of $5,000 to ‘Buskers By The Creek Inc’ to be funded from Div 13 Community Concerts and Functions 2019-20 towards the Duringan Street, J. Fisher 13 TBA provision of resources to stage the N/A Currumbin Buskers By The Creek event to be held at Currumbin Creek in October 2019. The event is open to the general community. Allocation of $40,000 to be funded J. Fisher 13 TBA Fifth Avenue, Palm Beach N/A from Div 13 Local Promotions

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Program 2019-20 for the ‘Feast on Fifth’ event. The event coordinator will be engaged through the procurement process and the event is open to the general community. Allocation towards the Gold Coast S. Robinson 13 TBA Division 13 Community Planting Days & Naturally 3,000 N/A N/A N/A GC community workshops

Division 13 (Specific Allocation for the Div 13 tree planting G. Ellis 13 TBA locations to be and Landscaping Program 2019-20. 70,000 N/A N/A N/A determined by Parks) Allocation for the construction of a J. McIlveen shade structure within Tourmaline 13 TBA Carrington Road, Bonogin 32,000 700 7 35,000 (CR196482) Reserve as a contribution to Whole of City works. Increase the allocation for project #26504, planning and delivery of a future adventure playground within C. French Heather Street, 13 26504 Schuster Park by $100,000 from 100,000 1,200 10 626,000 (CR250628) Tallebudgera $526,000 to $626,000 as a further contribution to provide shade sails, soft landscape and car parking. Supply and installation of CCTV M Doak 13 TBA Thrower Dr Palm Beach camera system at the Palm Beach 44,908 6,535 5 44,908 (CR115840) Skate Bowl within Salk Oval. M.Doak Allocation for the Installation and 13 TBA Palm Beach CBD 97,580 6,060 5 97,580 (CR325658) testing of 8 x CCTV systems

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the verge adjacent to Breynia Court Reserve. Allocation of $50,000 to be funded from Div 13 tree planting and Landscaping Program 2019-20 for B. Stephenson Philippine Parade, Palm 13 TBA the removal and replacement of 23 x N/A Included 20 50,000 (CR331961) Beach Cocos Palms with a suitable species on the median strip between Palm Beach Avenue and Third Avenue. P. Merrylees Allocation for the installation of a dog 13 TBA Murtha Drive Elanora 6,000 250 10 6,000 (CR248852) bowl / drinking fountain combination

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Proposed Contact Div Project Location Description Local Area Additional Estimate Future Officer No Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ within Bill Thomson Park. Allocation for the painting of 103 wheel A. Reid Gold Coast Highway, stops within the Palm Beach Parklands 13 TBA 19,800 500 5 19,800 (CR42549) Palm Beach car park to increase pedestrian visibility.

Proposed Program Total 771,558 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 21,870 Total 771,870 Under / (Over allocated) 312

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2019-2020 LOCAL AREA WORKS & SERVICES PROGRAM DIVISION 14

Proposed Contact Div Project Location and / or Description Local Area Additional Estimate Future Officer No Recipient Organisation Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Div 14 Parks & Reserves 2019-20 G. Ellis 14 TBA Minor Works – Div 14 (includes works up to the value of 80,000 N/A N/A N/A $20k) Div 14 Roads & Drainage 2019-20 G. Ellis 14 TBA Minor Works – Div 14 (includes works up to the value of 50,000 N/A N/A N/A $20k) General Design Enquiries Div 14 Miscellaneous Investigations G. Ellis 14 TBA 5,000 N/A N/A N/A – Div 14 2019-20 Funding of Community Div 14 Divisional Donations 2019-20 D. Papworth 14 TBA 30,000 N/A N/A N/A Organisations – Div 14 Funding of Community Div 14 Community Concerts & G. Ellis 14 TBA 200,000 N/A N/A N/A Organisations – Div 14 Functions 2019-20 Funding of Community Div 14 Community Facility Organisations Occupying Contributions 2019-20 G. Ellis 14 TBA 150,000 N/A N/A N/A Council Leasehold Land – Div 14 Increase the allocation for project #27697, Div 14 Local Promotions G. Ellis 14 27697 Division 14 36,890 N/A N/A N/A Program CONTROL by $36,890 from $44,410 to $81,300 Increase the allocation for project Intended recipients are #27701, Div 14 Local Streetscaping G. Ellis 14 27701 not Community 14,495 N/A N/A N/A Program CONTROL by $14,495 from Organisations – Div 14 $5,505 to $20,000 D. Papworth 14 TBA Division 14 Div 14 Parks Activity Program 30,000 N/A N/A N/A D. Papworth 14 TBA Division 14 Div 14 Community Consultation & 2,000 N/A N/A N/A

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Proposed Contact Div Project Location and / or Description Local Area Additional Estimate Future Officer No Recipient Organisation Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Meetings Allocation of $50,000 to ‘Connecting Southern Gold Coast’ to be funded from Div 14 Local Promotions D. Papworth 14 TBA Coolangatta Program 2019-20 for the staging of N/A the ‘Cooly Rocks On Festival’ to be held in June 2020. This event is open to the general community. Allocation of $40,000 to ‘Swell Sculpture Ltd’ to be funded from Div 14 Community Concerts & Functions 2019-20 for the staging of D. Papworth 14 TBA Pacific Parade, Currumbin N/A the Swell Sculpture Festival to be held in September 2019 and will be coordinated by Swell. This event is open to the general community. Allocation of $10,000 to ‘Connecting Southern Gold Coast’ to be funded from Div 14 Community Concerts & Functions 2019-20 in connection with D. Papworth 14 TBA Tugun N/A the Tugun Lights Up for Christmas 2019 to be held in November 2019. This event is open to the general community. Allocation of $20,000 to ‘Connecting Marine Parade, Southern Gold Coast’ to be funded D. Papworth 14 TBA N/A Coolangatta from Div 14 Community Concerts & Functions 2019-20 for the staging of

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Proposed Contact Div Project Location and / or Description Local Area Additional Estimate Future Officer No Recipient Organisation Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ the Coolangatta New Year’s Eve fireworks event to be held at Queen Elizabeth Park. This event is open to the general community. Allocation of $20,000 to ‘Connecting Southern Gold Coast’ to be funded from Div 14 Community Concerts & Marine Parade, Functions 2019-20 for the staging of D. Papworth 14 TBA N/A Coolangatta the Coolangatta Christmas Carols in December 2019 to be held at Queen Elizabeth Park. This event is open to the general community. Allocation of $10,000 to the Currumbin RSL to be funded from Div 14 Community Concerts & Functions D. Papworth 14 TBA Currumbin 2019-20 for the staging of the ANZAC N/A Day Ceremony at Elephant Rock. This event is open to the general community. Allocation of $20,000 to ‘Buskers By The Creek Inc’ to be funded from Div 14 Community Concerts and Functions 2019-20 towards the Duringan Street, D. Papworth 14 TBA provision of resources to stage the N/A Currumbin Buskers By The Creek event to be held at Currumbin Creek in October 2019. The event is open to the general community.

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Proposed Contact Div Project Location and / or Description Local Area Additional Estimate Future Officer No Recipient Organisation Works Annual Useful Life Renewal Allocation Operations & Years Costs New / Maintenance Upgrade. Costs Preliminary $ Estimated Capital costs $ Allocation of $20,000 to be funded from Div 14 Community Concerts and Functions 2019-20 towards the staging of the ‘Currumbin Community Galleon Way, Currumbin Christmas Carols’ event to be held at D. Papworth 14 TBA N/A Waters Galleon Park in December 2019. The event coordinator will be engaged through the procurement process and the event is open to the general community. Allocation of $10,000 to be funded from Div 14 Community Concerts and Functions 2019-20 towards the provision of resources to stage the E. Murphy 14 TBA Boyd Street, Tugun Youth Week event to be held at the N/A Betty Diamond Sports Complex during Youth Week in April 2020. The event is open to the general community and coordinated by Council. Allocation of $15,000 to be funded from Div 14 Community Concerts and Functions 2019-20 towards the provision of resources to stage the E. Murphy 14 TBA Bundall, Surfers Paradise Gold Coast Film Festival event to be N/A held at HOTA in April 2020. The event is open to the general community. The event will be coordinated by the Gold Coast Film Festival.

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Increase the allocation for project #27230, Construction of the public amenities at the Captain Cook J. Roberts Boundary Street, 14 27230 Memorial and Lighthouse at Point 75,000 2,783 30 225,000 (CR334698) Coolangatta Danger by $75,000 from $150,000 to $225,000 as a contribution to Whole of City works Allocation for the upgrade of the J. McIlveen 14 TBA Pacific Parade, Bilinga existing playground within Joe Doniger 30,000 3,510 10 30,000 (CR334684) Park Allocation for the upgrade of the entrance to the Ingleside State School carpark.

The works include;

A. Boersma Tallebudgera Creek Rd  Survey and detail design 14 TBA 120,000 Minimal 25 120,000 (CR160743) Tallebudgera Valley  Widen the existing entrance to 7.4m and construct additional pavement as required  Lay and compact 27t of asphalt (49m x 7.4m wide)  Pedestrian fencing (49m)  Install double gates

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The works include;

 Survey and Detail design  Construct a 210m x 1.5m wide concrete footpath  Construct 1 x pedestrian access ramp A. Boersma 14 TBA Carlyle Drive, Currumbin  Reconstruct 10 residential 69,000 Minimal 50 138,000 (CR106056) driveways. A total of 160m²  Reconstruct 1 x pedestrian access ramp  Adjust 7 x Telstra pits  Replace 2 x Telstra asbestos pits  Site restoration works  Traffic control

Funding Summary

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Proposed Program Total 912,385 Proposed 2019-20 Allocation 750,000 Local Promotions & Streetscaping 56,890 Total 806,890 Under / (Over allocated) (105,495)

775th Council Meeting 155 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL FN334/375/21(P1)

2019/20 STUDY GOLD COAST FUNDING

RECOMMENDATION

1 That Council approves a one year extension to the existing funding Agreement with Gold Coast Education and Training Network, TA Study Gold Coast to 30 June 2021 including a proposed allocation in 2020-21 of $3,025,000 as follows: a a total of $775,000 from responsibility centre PE5370O001, cost centre 1006413. b a total of $2,250,000 from responsibility centre PE5370O002, cost centre 1000234. 2 That the Council approval of the one year extension be conditional on the following: a Study Gold Coast securing confirmation in writing from the Australian International Education Conference event organisers that the 2020 event will be held on the Gold Coast b Study Gold Coast agreement that the subsequent funding Agreement will be for three years, to bring the timing back in-line with the administrative cycle 3 That Council notes the updated Study Gold Coast Education City Strategy 2016-2024. 4 That Council notes the appointment of Alfred Slogrove as the CEO of Study Gold Coast.

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14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

2019/20 STUDY GOLD COAST FUNDING (Continued)

PROCEDURAL MOTION moved Cr PC Young seconded Cr Boulton Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates does not have a real or perceived conflict of interest in the matter because of the distant relationship stated by Cr Gates. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates, Cr Vorster and Cr Caldwell did not vote.

775th Council Meeting 157 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

2019/20 STUDY GOLD COAST FUNDING (Continued)

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: My wife is employed by a member of Study Gold Coast The name of the person or entity is: Melissa Vorster The nature of the relationship is: Melissa Vorster is employed by Bond University The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Bond University which is a member of Study Gold Coast. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that it is remote in nature.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a real or perceived conflict of interest in the matter because the interest is minor and of a remote nature. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster, Cr Caldwell and Cr Gates did not vote.

775th Council Meeting 158 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

2019/20 STUDY GOLD COAST FUNDING (Continued)

Conflict of Interest – Cr Caldwell Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Council’s appointed representative to be on The Board of Study Gold Coast The name of the person or entity is: Study Gold Coast The nature of the relationship is: Council’s representative to The Board of Study Gold Coast The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Council’s appointed representative to be on The Board of Study Gold Coast and this is budgetary matter and requesting funding. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that it is in the best interest of the public as Council’s appointed representative to be on The Board of Study Gold Coast.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Caldwell does not have a conflict of interest in the matter because his interest as described is listed as an exemption being Council’s appointed representative to the board of Study Gold Coast. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Caldwell, Cr Vorster and Cr Gates did not vote.

775th Council Meeting 159 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

2019/20 STUDY GOLD COAST FUNDING (Continued)

RESOLUTION G19.0613.071 moved Cr Tate seconded Cr PJ Young

1 That Council approves a one year extension to the existing funding Agreement with Gold Coast Education and Training Network, TA Study Gold Coast to 30 June 2021 including a proposed allocation in 2020-21 of $3,025,000 as follows: a a total of $775,000 from responsibility centre PE5370O001, cost centre 1006413. b a total of $2,250,000 from responsibility centre PE5370O002, cost centre 1000234. 2 That the Council approval of the one year extension be conditional on the following: a Study Gold Coast securing confirmation in writing from the Australian International Education Conference event organisers that the 2020 event will be held on the Gold Coast b Study Gold Coast agreement that the subsequent funding Agreement will be for three years, to bring the timing back in-line with the administrative cycle 3 That Council notes the updated Study Gold Coast Education City Strategy 2016- 2024. 4 That Council notes the appointment of Alfred Slogrove as the CEO of Study Gold Coast.

CARRIED

775th Council Meeting 160 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

WASTE DISPOSAL LEVY IMPACTS TO NOT-FOR-PROFIT ORGANISATIONS

RECOMMENDATION

1 That the Mayor write to the relevant Minister outlining the potential impact of the State Government’s Waste Disposal Levy on not-for-profit organisations within the City. 2 That the State Government’s Waste Levy for not for profits be absorbed within the Council’s overall budget under the Waste Disposal Fee Concession Policy and at the applicable concession rate under the Rates Donation, Infrastructure Charges and Development Application Fee Discount Policy, in order for the City to mitigate the fee payable by not for profits at an estimated cost of $167,600 in 2019-20.

Conflict of Interest – Cr PJ Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: I am the voluntary chairman of the not for profit - Nerang Neighbourhood Centre The name of the person or entity is: Cr PJ Young The nature of the relationship is: Voluntary chairman The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: May be a beneficiary of the waste disposal levy concession applied by Council. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the potential benefit is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr PJ Young has a perceived conflict of interest in this matter because of reasons as disclosed.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PJ Young did not vote.

775th Council Meeting 161 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

WASTE DISPOSAL LEVY IMPACTS TO NOT-FOR-PROFIT ORGANISATIONS (Continued)

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr PJ Young may participate in the meeting and vote on the matter because the interest is minor and of a remote nature.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr PJ Young and Cr Vorster did not vote.

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Wife is a member of the parish council of the Robina Anglican church which is located in the RCPA The name of the person or entity is: Melissa Vorster The nature of the relationship is: Wife The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Wife is a member of the parish council of the Robina Anglican church which is located in the RCPA However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have any conflict of interest in the matter because the interest is minor and of a remote nature.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Vorster and Cr PJ Young did not vote.

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14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

WASTE DISPOSAL LEVY IMPACTS TO NOT-FOR-PROFIT ORGANISATIONS (Continued)

RESOLUTION G19.0613.072 moved Cr Owen-Jones seconded Cr Tozer

Cr PJ Young voted in the positive.

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14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

HOTA GOLD COAST PTY LTD – PROPOSED BUDGET FOR 2019-20

RECOMMENDATION

1 That an amount of $1,500,000 be allocated to the Strategic Priorities Reserve and that the future re-allocation of this amount to the HOTA Operating Grant be subject to a prior advice from the incoming HOTA Chair providing further justification to the Council’s satisfaction. This advice to be submitted and considered no later than 31 July 2019. 2 That the funding specified in Item 2 of this resolution is provided to HOTA in accordance with the Section 40 of the Local Government Act 2009 (Conducting Beneficial Enterprises). Conflict of Interest – Cr McDonald Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of annual movie pass The name of the person or entity is: HOTA The nature of the relationship is: Receipt of annual movie pass The value of the gift is: $340 The date of receipt of the gift is: 2016-2019 The nature of the other person’s interest in the matter is: Seeking funding through the 2019 budget process However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason the interest is minor and of a remote nature.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Gates Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr McDonald does not have a real or perceived conflict of interest in the matter because of the advice received from the minister in relation to HOTA. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr McDonald did not vote.

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14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

HOTA GOLD COAST PTY LTD – PROPOSED BUDGET FOR 2019-20 (Continued)

RESOLUTION G19.0613.073 moved Cr Tate seconded Cr PC Young

Cr Crichlow requested that her vote in the negative be recorded.

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14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

PART A

CONCESSIONS (FOREGONE REVENUE)

RECOMMENDATION

That Council note that Concessions (Foregone Revenue) included in the 2019-20 budget total $81.9 million and relate to rates discount, fees and charges, Council owned leased land and Infrastructure Charges and Development Applications.

PART B

REVIEW OF ARRANGEMENTS FOR ACCEPTANCE OF PAYMENTS

RECOMMENDATION

1 That the credit card surcharge be increased from 0.38% to 0.52% from 1 July 2019. 2 That the credit card surcharge be reviewed monthly in accordance with the Reserve Bank of Australia’s ‘Scheme Rules Relating To Merchant Pricing for Credit, Debit and Prepaid Card Transactions’ and a report be provided to Council to alter the relevant fee as required. 3 That due to the revised pricing schedule, the option for customers to make credit card payments through BPAY is recommenced from 1 July 2019. 4 That Council implements the recovery of the Australia Post transaction fee (presently $1.92 per payment) for payments made at Australia Post outlets as soon as possible after 1 July 2019. 5 That the appropriate budget adjustments be included in a future budget review/s based on the financial impact of the recommendations (above) that Council resolves to implement.

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14 OTHER BUSINESS (Continued)

14.4 MISCELLANEOUS RECOMMENDATIONS OF SPECIAL BUDGET & FINANCE COMMITTEE MEETINGS 2019-20, TO BE ADOPTED BY COUNCIL (Continued) FN334/375/21(P1)

RESOLUTION G19.0613.074 moved Cr Tate seconded Cr Owen-Jones

PART A

PART B

CARRIED

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14 OTHER BUSINESS (Continued)

14.5 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00249; F18/15622) MS1/1117/2019

Refer 4 attachments: i. Transcript of complaint ii. Mayor Tate Submission to OIA iii. Submission to Council on Behalf of Mayor Tate (17 April and 23 April, 2019) iv. Councillor Conduct Tribunal Investigation Report

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The purpose of this report is to present the findings of an investigation into the alleged inappropriate conduct of Mayor Tate to Council for consideration.

4 PREVIOUS RESOLUTIONS

Not Applicable.

5 DISCUSSION

Chapter 5A of the Local Government Act 2009 (the Act) outlines the process for investigating and dealing with complaints about the conduct of Councillors. In accordance with section 150AE of the Act, Council is required to adopt, by resolution, an Investigation Policy outlining how it will respond to the suspected inappropriate conduct of Councillors referred by the Independent Assessor (the Assessor) to Council.

On 20 December 2018 the Assessor referred a complaint (reference C/18/00249; F18/15622) regarding the alleged conduct of Mayor Tate to the CEO for investigation on the basis of a reasonable suspicion that Mayor Tate had engaged in inappropriate conduct. The complaint was in relation to the complainant allegedly having her comments removed from Mayor Tate’s Facebook page and then subsequently being blocked from making further posts on the page.

Council’s Investigation Policy (the Policy) was adopted on 26 March 2019. In accordance with the Policy, and the recommendations made by the Deputy Independent Assessor in referring the complaint to Council, the CEO referred this complaint to the President of the Councillor Conduct Tribunal (the Tribunal) for investigation on 29 March 2019. On 28 May 2019, the Tribunal wrote to Council with the outcome of its investigation.

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14.5 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00249; F18/15622) (Continued) MS1/1117/2019

The Tribunal’s report and recommendations in relation to this matter are attached to this report along with other relevant documents to assist Councillors including a transcript of the complaint and submissions made by the Mayor, and on behalf of the Mayor, to the Assessor and the CEO respectively. Whilst sections 150AE(3)(a) and (b) of the Act allow the Tribunal to investigate alleged inappropriate conduct, at the request of Council, and make recommendations, section 150AG of the Act requires Council to ultimately decide whether inappropriate conduct has occurred and, if so, what action to take. In summary the key issues for Council’s consideration are as follows; 1. Basis of the Complaint The complainant alleged that her Facebook post was deleted and she was subsequently blocked from making further posts. The complainant alleges that she asked the Mayor two specific questions as follows: “Who is paying for the filling of the lake”; and “Why have (sic) only your water testing been accepted and not others” The complainant alleges that her post was not rude, aggressive or condescending and did not breach the rules. 2. Mayor’s Submission to the Assessor In responding to the allegations outlined above the Mayor made the following points:  The Gold Coast Mayor Tom Tate Facebook page contains an impressum outlining the behavioural standards required to participate on the page  The impressum includes a warning that comments will be removed if, amongst other reasons, they are not in keeping with the topic/s of the thread  The complainant made posts regarding the borrow pit in a thread that was not about the borrow pit  The impressum outlines that repeated breaches may lead to a permanent ban  The complainant made three comments on matters unrelated to the topic of the thread (i.e. repeated breaches) and as such was banned from the Facebook page  There was another thread on the Mayor’s Facebook page relating to the borrow put so it could not be said that the public had no opportunity to comment on matters concerning the borrow pit  Banning the complainant from the Facebook page does not preclude her from engaging with the Mayor in other ways (e.g. email, telephone, appointment etc)  His behaviour, as outlined above, was not a breach of the Code of Conduct for Councillors in QLD  The complainant was not acting in good faith given she is recognised as a Black Swan Lake / borrow pit campaigner and her comments were part of a coordinated campaign to frustrate a lawful decision of Council

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3. Submission Made by Holt Lawyers on Mayor’s Behalf Holt Lawyers, on behalf of Mayor Tate, made submissions to the CEO on 17 April and 23 April respectively. These submissions were provided to the Tribunal, were considered in the Tribunal’s investigation and are summarised as follows:  Whilst the Facebook page was administered by the Mayor’s Office at the Mayor’s direction and pursuant to the ‘About-Impressum’ (the Impressum) available on the Facebook page the Mayor did not personally block the complainant  The Impressum included the rules of use of the page including a list of reasons why comments could be removed and why people might be banned from the page  The rules provided for in the Office of Independent Assessor’s (OIA) ‘Social Media Community Guideline’ are very similar to that provided for on the Mayor’s Facebook page  Whilst the complainant contends that her comments were not rude or aggressive, it is noted that even the OIA’s Guidelines, as mentioned above, provide that “comments that negatively impact the experience of other community members on this page may also be removed…..”  The Mayor was not provided with exact quotes of what the complainant’s comments were which, it is suggested, is because the OIA did not have this information.  The fact that the Mayor could not review and respond to a precise set of words is a critical element in upholding the principles of natural justice as the investigation is based solely on the complainant’s recollection of their comments which may not convey the true context  The Mayor advises that the complainant’s comments were ‘not on thread’, ‘deliberately provocative’ and ‘do not contribute positively to the debate’.  The complainant made three comments of this nature (i.e. repeated breaches)  If the Mayor’s Office do no enforce the rules as set down in the Impressum the moderation of the Mayor’s Facebook page would be an impossible task and this would not be in the public interest 4. Investigation by Councillor Conduct Tribunal  On 8 April, the Tribunal sought additional information from the Office of the CEO on the administration of the Mayor’s Facebook page. This information request was responded to by the Mayor’s solicitors on 17 April (as attached and summarised above)  A letter from the Mayor’s solicitors on 23 April, 2019 contained additional details including, relevantly, that the impressum was developed in the absence of any guidelines about the need or requirements for such an impressum. Subsequent to the development of the impressum, on 19 April 2019, the OIA circulated a Social Media Guideline which was similar to that prepared by the Mayor’s Office in the absence of any guidance regarding such matters

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14.5 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00249; F18/15622) (Continued) MS1/1117/2019

 Whilst an impressum is a guideline that has no statutory basis, provided its content is reasonable, it could be used to determine whether or not a breach of the Code of Conduct has occurred  It is considered legitimate for a Councillor to establish an impressum for their Facebook page, desirably with a provision for warnings before action  A key issue for Council to consider in resolving this complaint is whether the actions of Mayor Tate fall within the terms of the standards of behaviour in the Code of Conduct for Councillors in QLD  In his response of 12 December (as attached and summarised above) Mayor Tate did not comment directly on the complaint in terms of any standards of behaviour  Council should consider all evidence contained in the Tribunal’s report and decide whether or not, on the balance of probabilities, an allegation of inappropriate conduct can be sustained in the circumstances  The Tribunal pointed to a Common Law precedent (Briginshaw v Briginshaw (1938) CLR 366 at 361-362) as being a factor to be considered  This decision, in summary, found that the seriousness of the allegation, the gravity of the consequences flowing from a particular finding etc are considerations which must affect the answer to the question of whether an issue has been proven to the reasonable satisfaction of a tribunal  With this in mind, and having analysed the material available, the Tribunal concludes that if Council accepts the evidence of the Tribunal report (as attached), there is insufficient evidence for Council to conclude that the Councillor (Mayor Tate) has engaged in inappropriate conduct  Such a decision could be based on a view that Mayor Tate did not breach a standard of the Code of Conduct for Councillors in QLD, particularly the standard requiring respect of a complainant’s views, or notwithstanding a breach of that provision, that Mayor Tate’s action was reasonable given the action of the complainant and the requirements set out in the ‘About-Impressum’  The Tribunal recommends, inter alia, that Council considers its opinion as detailed in paragraph 55 of its report (and summarised above) The Deputy Mayor has considered all relevant information as attached to this report and has complied with the requirements of the Act and Council’s Investigation Policy in completing this investigation.

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6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN This report is consistent with the Corporate Plan and ensures that Council manages the City responsibly by implementing a robust management and control environment, supported by key functions including Legal Services; Integrity and Ethics, Corporate Policies; Internal and External Audit and the City’s Audit Committee. 7 FUNDING AND RESOURCING REQUIREMENTS The overall costs of this investigation, including legal costs, Councillor Conduct Tribunal costs and officers’ time in supporting this investigation is estimated to be $4500. 8 RISK MANAGEMENT Not Applicable. 9 STATUTORY MATTERS This report and the associated investigation comply with Council’s legislative obligations, as outlined in this report, to investigate complaints where it is suspected that a Councillor may have engaged in inappropriate conduct, determine an outcome and take any disciplinary action deemed appropriate as per Section 150AH of the Act. 10 COUNCIL POLICIES This report and the associated investigation comply with Council’s Investigation (Inappropriate Conduct of Councillors) Policy. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION In completing this investigation the Deputy Mayor sought technical assistance in accordance with Section 170A of the Act (Acceptable Requests Guidelines), via the Office of the CEO. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 The privacy of complainants has been protected as per the Policy. 13 STAKEHOLDER IMPACTS Not Applicable.

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14 TIMING The investigation could not be commenced until Council had either adopted an Investigation Policy or passed a specific resolution about how to manage this particular complaint. Council adopted the Investigation (Inappropriate Conduct of Councillors) Policy on 26 March 2019 and the CEO referred the complaint to the President of the Councillor Conduct Tribunal on 29 March 2019. The Tribunal completed its investigation and responded to Council on 28 May 2019 and the Deputy Mayor reviewed all relevant material and concluded her investigation promptly thereafter (i.e. for presentation to the next available Council meeting of 13 June 2019). Whilst this is slightly outside the 10 week timeframe Council strives to meet in inappropriate conduct investigations, it is noted that the investigation was outsourced to the Tribunal and the complainant received two updates from the Office of the CEO as to the status of her complaint and the likely finalisation of same. 15 CONCLUSION On 20 December 2018, the Deputy Independent Assessor referred a complaint to Council on the basis that he reasonably suspected Mayor Tate had engaged in inappropriate conduct. In accordance with Council’s Investigation (Inappropriate Conduct of Councillors) Policy and the recommendation of the Deputy Assessor, the CEO referred the complaint to the Councillor Conduct Tribunal on 29 March 2019. The Tribunal submitted a report with recommendations (as attached) on 28 May 2019. The Deputy Mayor has finalised the investigation and made recommendations to Council about how the matter should be dealt with. 16 RECOMMENDATION

It is recommended that Council resolves as follows:

1 That Council supports the findings of the Councillor Conduct Tribunal that the conduct of Mayor Tate in this matter does not meet the standard of inappropriate conduct. 2 That the CEO undertake all measures necessary in accordance with the Investigation (Inappropriate Conduct of Councillors) Policy to finalise this matter including updating the Councillor Conduct Register and advising the complainants of the outcome of their complaints.

Written and Authorised by: Councillor Donna Gates Deputy Mayor, Council of the City of Gold Coast 10 June 2019 TRACKS REF: 73620206

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Cr Tate left the room at 2.49pm and Cr Gates took the chair for items 14.5 14.6 and 14.7 and 14.3 Conflict of Interest – Cr PJ Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Mayor Tate is the plaintiff in Federal Court defamation proceedings against me. The name of the person or entity is: Mayor Tom Tate The nature of the relationship is: Defamation proceedings The value of the gift is: Claim for damages The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Mayor Tate is the plaintiff in Federal Court proceedings against me.

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr PJ Young left the room at 2.50pm for items 14.5 14.6 and 14.7

RESOLUTION G19.0613.075 moved Cr Tozer seconded Cr Caldwell

CARRIED UNANIMOUSLY

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14 OTHER BUSINESS (Continued)

14.5 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00249; F18/15622) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.5 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00249; F18/15622) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) MS1/1117/2019

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The purpose of this report is to present the findings of an investigation into the alleged inappropriate conduct of Mayor Tate to Council for consideration.

4 PREVIOUS RESOLUTIONS

Not Applicable.

5 DISCUSSION

On 20 December 2018 the Assessor referred a complaint (reference C/18/00233; F18/15599) regarding the alleged conduct of Mayor Tate to the CEO for investigation on the basis of a reasonable suspicion that Mayor Tate had engaged in inappropriate conduct. The complaint was in relation to the complainant allegedly having her comments removed from Mayor Tate’s Facebook page and then subsequently being blocked from making further posts on the page.

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

In summary the key issues for Council’s consideration are as follows;

1. Basis of the Complaint

The complainant alleged that her Facebook post on 4 December 2018 was deleted and she was subsequently blocked from making further posts. The complainant alleges that her Facebook post was as follows:

“Why did you mislead ratepayers in the recorded pre-election meeting held in 2016? You promised to save Black Swan Lake, yet you have been one of the key drivers to destroy it.”

2. Mayor’s Submission to the Assessor

In responding to the allegations outlined above the Mayor made the following points:

 The Gold Coast Mayor Tom Tate Facebook page contains an impressum outlining the behavioural standards required to participate on the page  The impressum includes a warning that comments will be removed if, amongst other reasons, they are not in keeping with the topic/s of the thread  The complainant made posts regarding the borrow pit in a thread that was not about the borrow pit  The impressum outlines that repeated breaches may lead to a permanent ban  The complainant attempted to defame him and personally attacked him by calling him a “liar” and by claiming he was a “vocal advocate for its destruction”  Banning the complainant from the Facebook page does not preclude her from engaging with the Mayor in other ways (e.g. email, telephone, appointment etc)  His behaviour, as outlined above, was not a breach of the Code of Conduct for Councillors in QLD  The complainant was not acting in good faith given she is recognised as a Black Swan Lake / borrow pit campaigner and her comments were part of a coordinated campaign to frustrate a lawful decision of Council

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14 OTHER BUSINESS (Continued)

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3. Submissions Made by Holt Lawyers on Mayor’s Behalf

Holt Lawyers, on behalf of Mayor Tate, made submissions to the CEO on 17 April and 23 April respectively. These submissions were provided to the Tribunal, were considered in the Tribunal’s investigation and are summarised as follows:

 The Facebook page was administered by the Mayor’s Office at the Mayor’s direction and pursuant to the ‘About-Impressum’ (the Impressum) available on the Facebook page  The Impressum included the rules of use of the page including a list of reasons why comments could be removed and why people might be banned from the page  The rules provided for in the Office of Independent Assessor’s (OIA) ‘Social Media Community Guideline’ are very similar to that provided for on the Mayor’s Facebook page  The OIA’s Guidelines, as mentioned above, provide that “comments that negatively impact the experience of other community members on this page may also be removed…..”  The Mayor was not provided with exact quotes of what the complainant’s comments were which, it is suggested, is because the OIA did not have this information.  The fact that the Mayor could not review and respond to a precise set of words is a critical element in upholding the principles of natural justice as the investigation is based solely on the complainant’s recollection of their comments which may not convey the true context  If the Mayor’s Office do no enforce the rules as set down in the Impressum the moderation of the Mayor’s Facebook page would be an impossible task and this would not be in the public interest

775th Council Meeting 203 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

4. Investigation by Councillor Conduct Tribunal

The Tribunal provided a report with recommendations to the CEO on 28 May 2019 which is summarised as follows:

 On 8 April, the Tribunal sought additional information from the Office of the CEO on the administration of the Mayor’s Facebook page. This information request was responded to by the Mayor’s solicitors on 17 April (as attached and summarised above)  A letter from the Mayor’s solicitors on 23 April, 2019 contained additional details including, relevantly, that the impressum was developed in the absence of any guidelines about the need or requirements for such an impressum. Subsequent to the development of the impressum, on 19 April 2019, the OIA circulated a Social Media Guideline which was similar to that prepared by the Mayor’s Office in the absence of any guidance regarding such matters  Whilst an impressum is a guideline that has no statutory basis, provided its content is reasonable, it could be used to determine whether or not a breach of the Code of Conduct has occurred  It is considered legitimate for a Councillor to establish an impressum for their Facebook page, desirably with a provision for warnings before action  A key issue for Council to consider in resolving this complaint is whether the actions of Mayor Tate fall within the terms of the standards of behaviour in the Code of Conduct for Councillors in QLD  Council should consider all evidence contained in the Tribunal’s report and decide whether or not, on the balance of probabilities, an allegation of inappropriate conduct can be sustained in the circumstances  The Tribunal pointed to a Common Law precedent (Briginshaw v Briginshaw (1938) CLR 366 at 361-362) as being a factor to be considered  This decision, in summary, found that the seriousness of the allegation, the gravity of the consequences flowing from a particular finding etc are considerations which must affect the answer to the question of whether an issue has been proven to the reasonable satisfaction of a tribunal  With this in mind, and having analysed the material available, the Tribunal concludes that if Council accepts the evidence of the Tribunal report (as attached), there is insufficient evidence for Council to conclude that the Councillor (Mayor Tate) has engaged in inappropriate conduct  Such a decision could be based on a view that Mayor Tate did not breach a standard of the Code of Conduct for Councillors in QLD, particularly the standard requiring respect of a complainant’s views, or notwithstanding a breach of that provision, that Mayor Tate’s action was reasonable given the action of the complainant and the requirements set out in the ‘About-Impressum’

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14 OTHER BUSINESS (Continued)

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 The Tribunal recommends, inter alia, that Council considers its opinion as detailed in paragraph 55 of its report (and summarised above)

The Deputy Mayor has considered all relevant information as attached to this report and has complied with the requirements of the Act and Council’s Investigation Policy in completing this investigation.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

This report is consistent with the Corporate Plan and ensures that Council manages the City responsibly by implementing a robust management and control environment, supported by key functions including Legal Services; Integrity and Ethics, Corporate Policies; Internal and External Audit and the City’s Audit Committee.

7 FUNDING AND RESOURCING REQUIREMENTS

The overall costs of this investigation, including legal costs, Councillor Conduct Tribunal costs and officers’ time in supporting this investigation is estimated to be $4500.

8 RISK MANAGEMENT

Not Applicable.

9 STATUTORY MATTERS

This report and the associated investigation comply with Council’s legislative obligations, as outlined in this report, to investigate complaints where it is suspected that a Councillor may have engaged in inappropriate conduct, determine an outcome and take any disciplinary action deemed appropriate as per Section 150AH of the Act.

10 COUNCIL POLICIES

This report and the associated investigation comply with Council’s Investigation (Inappropriate Conduct of Councillors) Policy.

11 DELEGATIONS

Not Applicable.

775th Council Meeting 205 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

12 COORDINATION & CONSULTATION

In completing this investigation the Deputy Mayor sought technical assistance in accordance with Section 170A of the Act (Acceptable Requests Guidelines), via the Office of the CEO.

Right to Information (RTI) and Information Privacy (IP) Legislation 2009

The privacy of complainants has been protected as per the Policy.

13 STAKEHOLDER IMPACTS

Not Applicable.

14 TIMING

The investigation could not be commenced until Council had either adopted an Investigation Policy or passed a specific resolution about how to manage this particular complaint. Council adopted the Investigation (Inappropriate Conduct of Councillors) Policy on 26 March 2019 and the CEO referred the complaint to the President of the Councillor Conduct Tribunal on 29 March 2019. The Tribunal completed its investigation and responded to Council on 28 May 2019 and the Deputy Mayor reviewed all relevant material and concluded her investigation promptly thereafter (i.e. for presentation to the next available Council meeting of 13 June 2019).

Whilst this is slightly outside the 10 week timeframe Council strives to meet in inappropriate conduct investigations, it is noted that the investigation was outsourced to the Tribunal and the complainant received two updates from the Office of the CEO as to the status of her complaint and the likely finalisation of same.

15 CONCLUSION

On 20 December 2018, the Deputy Independent Assessor referred a complaint to Council on the basis that he reasonably suspected Mayor Tate had engaged in inappropriate conduct. In accordance with Council’s Investigation (Inappropriate Conduct of Councillors) Policy and the recommendation of the Deputy Assessor, the CEO referred the complaint to the Councillor Conduct Tribunal on 29 March 2019. The Tribunal submitted a report with recommendations (as attached) on 28 May 2019. The Deputy Mayor has finalised the investigation and made recommendations to Council about how the matter should be dealt with.

775th Council Meeting 206 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

16 RECOMMENDATION

It is recommended that Council resolves as follows:

Written and Authorised by: Councillor Donna Gates Deputy Mayor, Council of the City of Gold Coast 10 June 2019 TRACKS REF: 73636900

775th Council Meeting 207 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

The name of the person or entity is: Mayor Tom Tate The nature of the relationship is: Defamation proceedings The value of the gift is: Claim for damages The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Mayor Tate is the plaintiff in Federal Court proceedings against me.

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr PJ Young left the room at 2.50pm for items 14.5 14.6 and 14.7

RESOLUTION G19.0613.076 moved Cr Crichlow seconded Cr Caldwell

CARRIED UNANIMOUSLY

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

14.6 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15599) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) MS1/1117/2019

Refer 4 attachments: i. Transcript of complaint ii. Mayor Tate Submission to OIA iii. Submissions to Council on Behalf of Mayor Tate iv. Councillor Conduct Tribunal Investigation Report

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The purpose of this report is to present the findings of an investigation into the alleged inappropriate conduct of Mayor Tate to Council for consideration.

4 PREVIOUS RESOLUTIONS

Not Applicable.

5 DISCUSSION

On 20 December 2018 the Assessor referred a complaint (reference C/18/00233; F18/15601) regarding the alleged conduct of Mayor Tate to the CEO for investigation on the basis of a reasonable suspicion that Mayor Tate had engaged in inappropriate conduct. The complaint was in relation to comments allegedly made by Mayor Tate in a media interview he gave on 3 December 2018.

Council’s Investigation (Inappropriate Conduct of Councillors) Policy (the Policy) was adopted on 26 March 2019. In accordance with the Policy, and the recommendations made by the Deputy Independent Assessor in referring the complaint to Council, the CEO referred this complaint to the President of the Councillor Conduct Tribunal (the Tribunal) for investigation on 29 March 2019. On 28 May 2019, the Tribunal wrote to Council with the outcome of its investigation.

775th Council Meeting 233 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019

The Tribunal’s report and recommendations in this matter are attached to the report along with other relevant documents to assist Councillors including a transcript of the complaint and submissions made by the Mayor, and on behalf of the Mayor, to the Assessor and the CEO respectively. Whilst sections 150AE(3)(a) and (b) of the Act allow the Tribunal to investigate alleged inappropriate conduct, at the request of Council and make recommendations, section 150AG of the Act requires Council to ultimately decide whether inappropriate conduct has occurred and, if so, what action to take.

In summary the key issues for Council’s consideration are as follows;

1. Summary of the Complaint

The complainant provided a link to an interview Mayor Tate gave on 3 December 2018 where he stated, inter alia:

“No swans there, I don’t know what they are dreaming about or what they’re smoking”.

The complainant stated that the Mayor’s comments, in his opinion, were made in a derogatory way rather than a humorous way and further stated that he found the comments offensive and a poor reflection on the reputation of Council. In that regard, the complainant feels that the comments of the Mayor were contrary to the Code of Conduct for Councillors in QLD.

The complainant also stated that he believed the Mayor’s comments indicated that there were no swans located at the borrow pit and that such comments were inconsistent with previous comments the Mayor had made on this matter and therefore the Mayor had not acted honestly.

2. Summary of Mayor’s Submission to the Assessor

In responding to the allegations outlined above the Mayor made the following points:

 The complainant had misinterpreted his comments and he had never claimed, or intended to claim, that there were no swans at the borrow pit  The general theme of the interview he gave on 3 December was regarding swans being injured or killed at the location and these claims had independently been proven to be false  His comments to the media did not breach the Code of Conduct for Councillors in QLD and he had every right to correct false assertions that were being made  His use of “colourful colloquialisms” were not directed at any particular person and are generally accepted by Australians as being part of conversational dialogue

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14 OTHER BUSINESS (Continued)

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3. Summary of Submissions Made by Holt Lawyers on Mayor’s Behalf

 The complainant took the Mayor’s comments out of context and indeed failed to address or appreciate the context of the media interview  The Mayor’s comments were not directed at a particular person and it is unreasonable for a single individual to take offence to a colourful comment made in a media interview  The particular comments are part of the Australian vernacular and are not meant to be literally interpreted  Mayor Tate is known for his ability to communicate with local residents and visitors in a relaxed and open manner and this is generally applauded by many

4. Summary of Investigation by Councillor Conduct Tribunal

The Tribunal provided a report with recommendations to the CEO on 28 May 2019 which is summarised as follows:

 Council should consider all evidence contained in the Tribunal’s report and decide whether or not, on the balance of probabilities, an allegation of inappropriate conduct can be sustained in the circumstances  The Tribunal pointed to a Common Law precedent (Briginshaw v Briginshaw (1938) CLR 366 at 361-362) as being a factor to be considered  This decision, in summary, found that the seriousness of the allegation, the gravity of the consequences flowing from a particular finding etc are considerations which must affect the answer to the question of whether an issue has been proven to the reasonable satisfaction of a tribunal  With this in mind, and having analysed the material available, the Tribunal concludes that if Council accepts the evidence of the Tribunal report (as attached), there is insufficient evidence for Council to conclude that the Councillor (Mayor Tate) has engaged in inappropriate conduct  The Tribunal recommends, inter alia, that Council considers its opinion as detailed in paragraph 39 of its report (and summarised above)

775th Council Meeting 235 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

7 FUNDING AND RESOURCING REQUIREMENTS

The overall costs of this investigation, including legal costs, Councillor Conduct Tribunal costs and officers’ time in supporting this investigation is estimated to be $4500.

8 RISK MANAGEMENT

Not Applicable.

9 STATUTORY MATTERS

10 COUNCIL POLICIES

This report and the associated investigation comply with Council’s Investigation (Inappropriate Conduct of Councillors) Policy.

11 DELEGATIONS

Not Applicable.

12 COORDINATION & CONSULTATION

In completing this investigation the Deputy Mayor sought technical assistance in accordance with Section 170A of the Act (Acceptable Requests Guidelines), via the Office of the CEO.

Right to Information (RTI) and Information Privacy (IP) Legislation 2009

The privacy of complainants has been protected as per the Policy.

13 STAKEHOLDER IMPACTS

Not Applicable.

775th Council Meeting 236 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019

14 TIMING

Whilst this is slightly outside the 10 week timeframe Council strives to meet in inappropriate conduct investigations, it is noted that the investigation was outsourced to the Tribunal and the complainant received three updates from the Office of the CEO as to the status of his complaint and the likely finalisation of same.

15 CONCLUSION

16 RECOMMENDATION

It is recommended that Council resolves as follows:

Written and Authorised by: Councillor Donna Gates Deputy Mayor, Council of the City of Gold Coast 10 June 2019 TRACKS REF: 73611895

775th Council Meeting 237 13 June 2019 Minutes

14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr PJ Young left the room at 2.50pm for items 14.5 14.6 and 14.7

775th Council Meeting 238 13 June 2019 Minutes

14 OTHER BUSINESS (Continued) 14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019 MOTION moved Cr Tozer seconded Cr McDonald 1 That Council considers that the conduct of Mayor Tate in this matter constitutes inappropriate conduct on the basis that the Mayor’s words convey that the protestors were not of sound mind or had their judgement impaired by substance abuse, even though these are matters about which Mayor Tate admits he had no knowledge, and therefore the Mayor has breached the Code of Conduct for Councillors in QLD by being disrespectful. 2 That as per s150AH(b)(vii) of the Local Government Act 2009 Mayor Tate be required to reimburse Council for some of the costs arising from his inappropriate conduct in the amount of $1000. 3 That in lieu of Council receiving such reimbursement directly, Mayor Tate be permitted to make a donation of $1000, on behalf of Council, to a substance abuse or mental health charity of his choice and that Mayor Tate advises all Councillors once the donation is made. 4 That the CEO undertake all measures necessary in accordance with the Investigation (Inappropriate Conduct of Councillors) Policy to finalise this matter including updating the Councillor Conduct Register and advising the complainants of the outcome of their complaints. A division was called.

For 3 Cr Tozer, Cr Baildon, Cr McDonald Against 10 Cr Owen-Jones, Cr Caldwell, Cr Vorster, Cr Crichlow, Cr O'Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor Abstained 0 Absent 2 Cr Tate, Cr PJ Young Did Not Vote 0

The MOTION was LOST.

RESOLUTION G19.0613.077 moved Cr Caldwell seconded Cr Owen-Jones

There being no further business, the meeting was declared closed at 4.17pm.

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

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14 OTHER BUSINESS (Continued)

14.7 INVESTIGATION OF INAPPROPRIATE CONDUCT REFERRAL FROM THE OFFICE OF THE INDEPENDENT ASSESSOR (reference C/18/00233; F18/15601) (Continued) MS1/1117/2019

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14 OTHER BUSINESS (Continued)

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I hereby certify that these pages Numbered 1 to 262 constitute

The Minutes of the Meeting

of the Council of the City of Gold Coast

held Thursday 13 June 2019.

...... MAYOR