Allied Health Division Meeting Notes

BCTC RULES COMMITTEE MINUTES

Date: Friday, November 13, 2009 Time: 1:30PM Location: Board Room, Student Center, Leestown Campus

Members Present: Members Absent: Time began: 1:30PM Karen Mayo, Chair Val Zeps Marcia Fryman Maria Rutherford Time ended: 2:30PMish Martha Birchfield Jamie Leigh Mary Davis Myra Williams Laura Williams, Chair of the Faculty, ex officio Becky McCane Leon Lane Mike Franklin Charles Coulston, secretary in the interim Danny Mayer, substitute for Kirsten Wiley Kaye Black Al Gordon

Agenda/Issues Discussion Action

1. Additions to the Agenda None

2. Approval of October Minutes Karen Mayo had distributed a revised copy of the October minutes Leon Lane made a motion to for review. approve the revised minutes as distributed. Second by Marcia Freyman. Motion carried. 3. Faculty Council Report (November) a. We are directed to Dr Julian’s email memo of Fri, Nov 6, a. 2010-2011 Calendar 2009, to place the academic calendar discussion-decision into a context as well as to provide a direction for future calendar deliberations. Faculty Council (as an action of the Council, not on behalf of the college faculty) recommended the alternate calendar in order to remain a participant in the decision process.

b. All proposals sent forward by the BCTC Rules Committee b. Rules Changes Approved by were approved by Faculty Council. No objections have been Faculty Council registered with the Council Secretary (yet). The 10-day  IV.E.8 – Voting – physically window is still open. present at the meeting location  IV.E.7- Quorum – physically present at the meeting location  IV.E.4 – Regular Meetings – single location – physically present  IV.F.1.a –Registrar (or designee) to Rules  IV.F.3.a - Registrar (or designee) to ASA  IV.E.2.f – Special faculty meeting regarding an objection to a Faculty Council action c. This item was approved and will be posted to the web site. c. Faculty Council Policies and Procedures for College-Wide Election

4. BCTC Proposed Rule Changes a. Martha Birchfield posed the question whether this a. Change regarding meeting and subcommittee had any real purpose. Robert’s Rules states a. This subcommittee was discussing items via email and that a committee cannot meet by electronic means unless its disbanded by consensus of voting via ITES (subcommittee: rules permit an alternative. While a very few Divisions and the committee. Leon Lane, Martha Birchfield, standing committees have amended their rules for the and Valdis Zeps) purpose of an alternative to face-to-face meetings, most have not. Following some discussion, it was the consensus of the committee that at this time, most college groups with existing rules are not going to make this change and the subcommittee was informally disbanded.

5. Discussion Items a. Karen Mayo distributed a sheet with a list of positions in the a. Election subcommittee (April college that will be open for the elections in the spring. (See a. Karen will forward election 2010 elections) attachment) After discussion, Karen will forward this information to Loren Zink. information to Loren Zink for his information and feedback regarding IT’s involvement with the election process in the An election subcommittee spring. was formed: Kaye Black, An election subcommittee was formed with Kaye Black, chair, Maria Rutherford, and chair, Maria Rutherford, and Jamie Leigh (past chair). Jamie Leigh (past chair). Karen reminded the committee that as division representatives to the college rules committee, they are responsible to conduct the elections within their division by April 2010. Please meet with Assistant Deans to determine those positions that will be open for election and for recommendations to the Promotion and Tenure Committee. This information should be reported to Laura Williams, Leon Lane or Greg Rickert, officers of the Faculty by April 2010. Also, mentioned for consensus, those in faculty leadership positions may run for another office-position without resigning the current office-position, but if elected, the first office-position will then be considered open and will be filled according to rules for the remainder of the term.

b. According to Senate Rules, a proposed academic calendar is b. 2011-2012 Calendar due to Faculty Council in February. Karen Mayo asked for b. A subcommittee to subcommittee (Calendar due to volunteers for a subcommittee to propose a 2011-2012 propose an academic Faculty Council in February) academic calendar. This is to be compliant with the Rules of calendar for 2011-2012 the Faculty. within the guidelines of Dr Leon Lane volunteer as chair of the this group. Other Julian’s memo was members will be Kaye Black, Mary Davis, and Becky formed: Leon Lane, chair, Stephens, Registrar, ex officio. Leon will organize the Kaye Black, Mary Davis, subcommittee in order to have a proposal ready for the and Becky Stephens, committee members to present at the next Division meetings Registrar, ex officio. for discussion. The proposed calendar Member will report to Karen Mayo on the discussion from will be presented at the the Division meetings, and if needed, the whole committee respective Division will meet in a special meeting to vote on the proposal so that meetings in November by a proposed 2011-2012 academic calendar can be forwarded the members of this to the Faculty Council in January 2010 for approval in committee. Results are to February, if possible. be emailed to Karen The discussion of the proposed calendar in the Division Mayo. meetings should be conducted in the context of Dr Julian’s memo. Karen Mayo will forward this memo to committee members for that purpose. 6. Next Meeting If needed following the November Division meetings, a special Please note the 2 possible meeting may be called by Karen Mayo in November or December to meeting times. work on the 2011-2012 proposed calendar. If not, the next regularly scheduled meeting will be Friday, January 15, 2010, at 1:30PM on Cooper Campus, Oswald Building, room 210.