Name of Organisation s2

Agamemnon Street Golden Jubilee National Hospital Clydebank G81 4DY NHS National Waiting Times Centre Scotland Telephone 0141 951 5000 Fax 0141 951 5500 Interim Chair: Stewart MacKinnon Chief Executive Jill Young

Recruitment line: 0800 0283 666

Dear Candidate

POST: BUYER HOURS: 15 CLOSING DATE: 23 JANUARY 2018

The National Waiting Times Centre Board welcomes your enquiry in connection with the above post. Please find enclosed an information pack.

Should you wish to submit an application for the above post, please ensure you do so in advance of the closing date. Late applications will not be forwarded for short listing.

When providing referees on the application form, please be aware that we require a minimum of two references to cover at least two year’s of previous employment/training history. If there is insufficient space on the application form to list all of your referees please provide on an additional page. Where possible, please provide us with e-mail addresses for contact. Additionally, you should note that as part of the pre-employment checks a PVG or Disclosure Scotland check will be completed. It is an offence for barred individuals to apply for regulated work.

Should you contact the recruitment team to discuss any queries regarding your application it is advisable that you retain the job reference number as you will be asked to quote this when you call. Unfortunately due to the volume of applications we receive, we are unable to write to applicants who are not successfully shortlisted for interview. If you have not received an invitation for interview within six weeks of the closing date please assume on this occasion you have been unsuccessful. We hope this will not deter you from applying again.

In the meantime, I wish you success with your application and should you require any further information or wish to check the progress of your application please do not hesitate to contact the recruitment team on the contact telephone number shown above.

Yours sincerely

Lynn Mitchell Recruitment Assistant

National Waiting Times Centre Board

Information Pack

For the post of

15 Hours per week

Reference Number: SHOW/2807

Closing Date: 23 January 2018 National Waiting Times Centre Board General Information for Candidates

 This information package has been compiled to provide prospective candidates with details of the post and background information about The National Waiting Times Centre Board.

 The contents of this package are as follows:- o Job Description/person specification o Terms and Conditions of Service o Application Form o Equal Opportunities Monitoring Form o Information on Agenda for Change

 The Equal Opportunities Monitoring form is required for monitoring purposes only and will not be made available to the interview panel during any part of the recruitment process.

 Please note, to ensure that we adhere to our current policy on Equal Opportunities; CV’s received with Application Forms will be destroyed prior to Application forms being passed for Short listing.

 NWTC operates a No Smoking Policy on all Premises and Grounds and in shared vehicles.

 All offers of employment will be subject to the receipt of three year’s satisfactory References, Occupational Health screening and Disclosure Scotland clearance. Please note that it is an offence under the act for barred individuals to apply for regulated work.

 Please email your completed application to:-

[email protected]

 When returning your completed application and any associated enclosures by Royal Mail you must ensure that the correct postage cost is paid. We have been informed by the Post Office that they are retaining those which have been underpaid. This has resulted in completed applications not being returned until after the closing date, and not being included for short listing.

 The short listing process will take place shortly after the closing date.

 As a Disability Confident Employer we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing commitment to extending employment opportunities all applicants who are disabled and who meet the minimum criteria expressed in the person specification will be guaranteed an interview.

 The organisation has introduced a set of shared values. These values will be measured during our Values Based Competency Interview. Our values are:

o Valuing dignity and respect o A “can do” attitude o Leading commitment to quality o Understanding our responsibilities o Effectively working together National Waiting Times Centre Board

Terms and Conditions of Service

The terms and conditions applicable to this post are those of all NHS Scotland Employees.

1. Superannuation

You have the option to join the NHS Superannuation Scheme, to participate in the State Earnings Related Pension Scheme or to take out a Personal Pension.

Employees contributions to the NHS Scheme range from to 5.2% to 14.7% of salary (depending on rate of Pensionable Pay) and the employers’ contribution equates to 13.5% of salary. Employees in the NHS Scheme are “Contracted-out” of the State Earnings Related Pension Scheme and pay a lower rate of National Insurance contributions. Employees who choose to participate in the State Earnings Related Pension Scheme pay the higher rate of National Insurance contribution. A Stakeholder Pension is also available.

2. Salary

£20,302 to £22,910 (pro rata)

3. Grade

This post is offered at Band 4

4. Annual Leave

The annual leave entitlement in a full year commencing 1st April to 31st March is 27 days, rising to 29 days after 5 years’ service and 33 days after 10 years’ service. There are 8 Statutory and Public Holidays in each leave year. (Pro rata where applicable)

5. Hours of Duty

15 hours per week

6. Tenure of Employment

This post is offered on a fixed term basis from 1 April 2018 to 31 December 2018

7. Asylum and Immigration Act 1996

Under the Asylum and Immigration Act 1996, we are required to carry out checks to ensure that all prospective employees are entitled to live and work in the United Kingdom. You will therefore be asked to provide appropriate documentation prior to any appointment being made. National Waiting Times Centre Board Benefits

NHS Superannuation scheme: All staff are eligible to join this scheme from date of commencement. Employee contributions vary from 5.2% to 14.7% depending on annual pensionable pay. Benefits include a lump sum and pension when you retire, life assurance of 2 years’ pay - while you are working, pension and allowances for your spouse and children in the event of your death, and benefits for ill-health retirement. Members of the scheme receive tax relief on contributions and lower National Insurance contributions.

Annual leave entitlement (including public holidays): 35 days annual leave on appointment 37 days annual leave after 5 years 41 days annual leave after 10 years

Free car parking

Continuing professional development opportunities

Discounts at the Golden Jubilee Conference Hotel

Leisure Club membership – Get fit and healthy at the Centre for Health and Wellbeing with a discounted membership rate of £30 per month.

Discounted Room Rates - Rooms rates discounted subject to specific conditions.

Discounted Dining - 20% off food and beverage when dining in the hotel.

Golden Bistro (Hospital Restaurant) - Discounted food in our award winning hospital restaurant.

Childcare vouchers – If you are a working parent with children under the age of 16 you could save a significant amount per parent, per annum on the cost of childcare. Please note: this scheme will close to new applicants from April 2018 and be replaced by the new government backed Tax Free Childcare Scheme.

For more information about the benefits and discounts available to NHS staff, visit www.nhsdiscounts.com GOLDEN JUBILEE NATIONAL HOSPITAL

JOB DESCRIPTION –

1. JOB IDENTIFICATION

Job Title: Buyer

Department(s): Materials Management

Job Holder Reference:

No of Job Holders: Two

2. JOB PURPOSE

To procure a variety of goods, services and maintenance contracts to meet the supply requirements of the Board. The post holder will work within a central procurement team, ensuring maximum efficiency of resources and achievement of value for money/best value through tender negotiation, contract and supplier management for NWTCB Board

3. ORGANISATIONAL POSITION

Head of Procurement

Equipment/Procurem Strategic Sourcing Hospital Product Inventory ent Compliance & Contracts Manager Controller Manager Team Lead

Buyers X2 Hospital WPM/ Storepersons X4

Purchasing Admin Assistant Buyer X1 Assistant 4. SCOPE AND RANGE

The Procurement Team is responsible for leading the development of optimum commercial strategies to deliver best value for money for the £40m pa of in-scope non-pay expenditure. It is also responsible for developing, planning and implementing Regional and National Procurement strategic sourcing strategies/projects as well as complex best value commercial contracts for high value medical, surgical, general and corporate products/services together with their stock administration.

This position ensures that an effective and efficient procurement service is provided to all departments in NWTCB.

5. MAIN DUTIES/RESPONSIBILITIES

Raise Purchase Orders to relevant supplier from receipt of end-user requisition, ensuring orders are accurate/approved and at best value to organisation.

Source goods and services for end-user when supplier information not available.

Spot trends and analyse product usage to identify cost saving opportunities.

Negotiate with suppliers to achieve best value when purchasing goods, services and renewing service contracts.

Customer service – provide guidance, advice and information to customers to promote best practice in the procurement of goods and services.

Vendor Management – deal with suppliers/reps to ensure performance meets agreed service levels.

Resolve invoice queries promptly and to the satisfaction of GJNH, either by arranging for credit or ensuring future orders do not generate similar queries.

To monitor consignment stock used in hospital and ensure it is managed within the guidelines of suppliers Terms and Conditions.

Reporting to the Strategic Sourcing and Contracts Team Lead and providing assistance to other senior staff in their duties as required.

Oversee the return/replacement of unsuitable/damaged goods.

Manage, supervise and mentor junior members of staff appropriately on a daily basis. Offering advice, assistance and strategic direction as required.

Accumulate and correctly store all documents relating to procurement activity.

Ensure compliance with all legislation, policy and procedures. Record all savings made via negotiation or product rationalisation on departmental savings sheet.

Any other duties required to meet operational requirements.

6. 6. SYSTEMS AND EQUIPMENT

Computer:- MS Excel/Outlook/Word/Internet CCM Catalogue management Public contracts Scotland e- tendering and contracting systems Cedar ‘Purchase Order Processing’ System. PECOS, Electronic requisitioning and ordering system Fax/Photocopier Machine

7. DECISIONS AND JUDGEMENTS

Vendor selection – selecting appropriate suppliers to meet our specific demands, eg. price, delivery times.

Workload – prioritising work loads to ensure high urgency goods/services are procured to meet Board requirements and meets deadlines.

Job requires the ability to work and make decisions unsupervised. Supervision required occasionally.

8. COMMUNICATIONS AND RELATIONSHIPS

Seek to develop productive ongoing relationships with end-users and suppliers, and to maintain regular contact with them to gain knowledge of requirements and provide relevant information. End-users communicated with range from ward staff to department managers.

Seek to influence end-users to standardise products and cost effective options. We communicate this information through clear and easy to follow cost analysis/evaluation.

We use various means to communicate with end-users/suppliers. E-mail, face to face meetings, telephone and fax.

9. PHYSICAL DEMANDS OF THE JOB

Speed and accuracy in processing orders.

Keyboard skills. Occasional manual handling when taking receipt of deliveries in stores and product samples.

10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB

Sourcing/buying goods & services with little or no information within a short period of time. This requires patience, investigative and research skills.

Influencing end-users, either to standardise certain product ranges or to go with the more cost effective option when their preferences are elsewhere.

11. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

Extensive Procurement experience.

CIPS level 2 or equivalent

Negotiation skills

Product knowledge.

Understanding of procurement processes both within and outwith NHS.

Experience in use of Microsoft applications and other general keyboard skills.

Excellent customer care and interpersonal skills.

Ability to work calmly and accurately under pressure whilst dealing with a number of issues at the same time.

Analytical/investigative skills.

12. JOB DESCRIPTION AGREEMENT

A separate job description will need to be signed off by each jobholder to whom the job description applies.

Job Holder’s Signature: Date:

Head of Department Signature: Date:

PERSON SPECIFICATION FORM

Buyer (Strategic Sourcing & Contracts Section) - (AfC4) Department/Ward: Materials Golden Jubilee National Hospital

ATTRIBUTES ESSENTIAL DESIRABLE MEASURE Experience Able to demonstrate Experience within the Application previous procurement public sector. Form and and contracting Knowledge of Interview. experience. construction Industry Ability to understand, contracting manage and negotiate Use of e-procurement contracts for a wide and systems, electronic diverse range of medical catalogues and products, equipment, non complex databases for medical products and management services. reporting.

Qualifications/ The post holder should Provision of Application Training be well versed in all operational supplies Form. aspects of procurement and contracts either within or out with management within a the NHS. busy hospital Due to the role dealing environment. with negotiation, sourcing Level 4 of CIPS or and contracting activities, similar qualification previous experience Previous NHS within this field is critical experience to the post and applicants should be able to demonstrate this. Level 2 of CIPS or similar qualification is required and applicant should be working towards a relevant professional qualification such as the Chartered Institute of Purchasing and Supply (MCIPS)

Knowledge/Skills Public Sector EU Problem solving skills. Application Procurement legislation. Working knowledge of Form and Organisation and other Microsoft Interview. communication skills. packages. Good working knowledge of Microsoft packages Wide knowledge of Word and Excel, leading edge supply A level of English chain management. language competency Knowledge of and communication skills PowerGate, CedAr necessary to perform this e-financials system, role safely and Pecos electronic effectively. ordering systems, Public contracts contract portal and NHS catalogue system. Wide knowledge of major medical equipment, and medical and surgical products along with non-medical product portfolios utilised within the healthcare arena. Aptitude Ability to work on own Flexible worker. Interview initiative to meet deadlines. Ability to work calmly and accurately under pressure whilst dealing with a number of issues at the same time. Assertive team player and builder. Responsive to all customers needs. Determination to meet objectives and work to challenging deadlines.

Comfortable with the handling of complex statistical data.

Other Team player. Car owner Interview Ability to travel.