Pawhuska Public Schools Board of Education Minutes - Regular Meeting

The Pawhuska Board of Education met in regular session at the Pawhuska Board of Education Administration office, at 1801 McKenzie Rd, Pawhuska, OK, on Monday, September 8 at 5:30 p.m. The agenda was posted Friday, September 5, 2014 at 3:45 p.m. on the east door of said Administration office, in accordance with Title 25 O.S. Section 311.

Call to Order Members Present: Vice-President Loftis, Member Bute, Clerk Boone and Member McNeil Members Absent: President Sellers

Others Present: Dr. Berry, Superintendent, Minutes Clerk Pitts

Visitors: Beverly Moore, Dean Hix, Jared Lemmons and Joe Sindelar

Vice President Loftis welcomed visitors and asked for any comments about any item on the board agenda. NONE

Superintendent’s Report – Dr. Berry  District 4 meeting at Owasso in October, Michelle will be contacting  Update of the old pool property, rough draft attached of considered updates.  Update of present building projects: 1. Weight room project almost done. 2. Fire hydrant project, do not have a start date at this time.

Consent Agenda A motion was made by Boone, seconded by McNeil to approve items on Consent Agenda listed below. A. Approved minutes of August 11, 2014 Regular board meeting B. Approved Student Council fundraising plans: Win-win week fundraising plans Private dinner/auction Duct tape Mr. Sindelar at September 12 pep assembly Sell t-shirts and other merchandise Set up a booster page for private donations Auction off surprise boxed lunches at school Class Competitions C. Approved Student Council overnight trip to Student Council State Convention, November 8-10, 2014 in Del City D. Approved FFA activities for the first semester (list attached) E. Approved the band to attend all away high school football games F. Approved band activities October 4 – Glenpool October 11 – Moore High School October 15 – Regional Marching competition G. Approved wrestling activities: November 4 – Spaghetti dinner fundraiser Use of wrestling room for little league wrestling, Monday, Tuesday, Thursday and Friday nights starting around mid-October Overnight trips for wrestling: Jay Duals – Dec. 5 Kingfisher Tournament – Dec. 19 Will Rogers conference – Jan 30 (possibly – Location TBA) Regional’s – Feb. 20 (possible – Location TBA) State – Feb. 26-28 OKC Teams to stay overnight in the gym for the Carman Classic, if needed, Jn. 23. H. Approved Student Activity Account I. Treasurer’s Report and Investment Report for July and August J. Approved Appropriations, Change Orders and Encumbrances: 2014-2015 General Fund Appropriations and Enc #s: 58-74, 7088-70121 in the amount of $1,428,682.10 2014-2015 General Fund Change Orders Enc #’s 70042 and 70081 in the amount of $23,442.32 2014-2015 Building Fund Appropriations and Enc #s: 2119-2124 in the amount of $13,597.50 2014-2015 Building Fund Change Orders Enc #’s NONE 2014-2015 Child Nutrition Appropriations and Enc #s: 2215-2216, 70012 in the amount of $24,383.55 2014-2015 2010 Bond Appropriations and Enc #s NONE 2014-2015 Gift Fund Appropriations and Enc #’S 8102 IN THE AMOUNT OF $120.34 The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

After Discussion a motions was made by Boone, seconded by Bute to approve eliminating a bus route (Lynn Addition route) and consolidate it between 2 other routes (Buses 37 and 1) The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by McNeil, seconded by Boone to approve following transportation equipment as surplus. Buses 8 and 16. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by McNeil, seconded by Boone to ratify the Master Contract between the Pawhuska Education Association and the Pawhuska Board of Education to the 2014-2015 school year. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Boone, seconded by Bute to approve following board policies, except Policy CNAB will be tabled until changes are made. CNAB – (TABLED) Transportation Management CO – Child Nutrition and Physical Fitness program DNA – Teacher Evaluation FNCD - Bullying FNCD-P – Prohibiting Harassment, Intimidation and Bullying EHBDBA (NEW) – Parent Participation in the School District EMBD – Flags FD – Student Residency FD-E3 (NEW) Power of Attorney EIA-R4 – Student Retention (Regulation) DROP POLICIES: EIE – Student Retention (Replace with the above policy) EIE-E – Promotion/Retention form EIE-R – Student Retention The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Bute, seconded by Boone to approve the Substitute teacher list for the first semester. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

After discussion, a motion was made by Boone, seconded by McNeil to table until more information the School Way mobile and web-based application. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

After presentation by Jared Lemmons, FFA teacher a motion was made by Bute, seconded by Boone, to approve FFA to attend National convention in Louisville, KY October 28-November 2. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE A motion was made by McNeil, seconded by Boone, at approve the “Rules of the Road” policy. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Boone, seconded by Bute to approve Stacy Big Eagle as an adjunct Chemistry teacher for the 2014-2015 school year. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Boone, seconded by Bute to approve Mark Frye as 7th grade boy’s basketball for an extra duty contract. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Bute, seconded by McNeil to approve Duke Atterberry as 8th grade assistant football for an extra duty contract. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

NEW BUSINESS: NONE

COMMENTS FROM THE BOARD: Member Bute thanked Mr. Lemmons for his organized presentation for FFA.

Executive Session A motion was made by Bute, seconded by Boone to move into Executive Session to discuss hiring of an of a Special Ed Para-professional, Science teacher, ISD Supervisor and teachers for Alternative School as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1)(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Bute, seconded by Boone to return to Open Session. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, Loftis AYE, and Sellers AYE

Clerk Boone read the Executive Session Compliance statement.

At the recommendation of Dr. Berry, a motion was made by McNeil, seconded by Boone to hire Daniel Scott as a MS/HS Science teacher for the 2014-2015 school year, on a one-year, non-continuing contract. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

At the recommendation of Dr. Berry, a motion was made by McNeil, seconded by Bute to hire Cindy Javellas as a In-School Detention Supervisor for the 2014-2015 school year, on a one-year, non-continuing contract. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

At the recommendation of Dr. Berry, a motion was made by Bute, seconded by McNeil to hire Natasha Olsen as a Special Education Para-Professional for the 2014-2015 school year, on a one-year, non-continuing contract. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Bute, seconded by McNeil to approve the an extra duty contract for the following teachers to teach in the Alternative Education Program Stephanie Leslie – English Callie Turney – English Sarah Kendrick – Science Christina Kendrick – Math Amber Burrows – Math Missy Culver, All IEP, Special Needs Austin Minshall – Social Studies Mark Frye – Social Studies Josh Burrows – Humanities Susie Smith – Computers The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

A motion was made by Bute, seconded by Boone to adjourn at 6:50 p.m. The motion carried with the following vote: McNeil AYE, Boone AYE, Bute AYE, and Loftis AYE

President

Minutes Clerk