Practice Time Request S Should Be E-Mailed to Bryan Immediately

New Hartford Travel Soccer Coaches Meeting Minutes March 15, 2015 May 27, 2014 7:00 15 PM Barkhamsted Town GarageChatterly’s

Attendees: Bryan Sautters (President), Kathryn Itter (Registrar), Rob Lewton, Scott Whalen, Mike Langer, Julie Hamel, Jen Prelli-Hester (Secretary), Mike Langer, Jay Daigle, Troy Mogielnicki, Aaron Boucher, Tony O’Neil, Vanessa Millard, Adrienne Topa (Registrar), Kim Thorne-Kaunelis, Jen Zenuh, Cari Boucher, Rob Lewton (VP), Aaron Avenia, Tim Baran, Jenny Munch, Rob Persechino

Field Space: Concern about Browns Corner and availability with baseball. Discussed other field options, including Norfolk, New Hartford Schools, Brodie Park, Barkhamsted School, and others.

Practice Time requests should be e-mailed to Bryan immediately.

Bryan will be sending out the rosters to coaches for verification. Coaches or managers need to get back to him quickly with any changes.

There was a lengthy discussion around try-outs for the Spring Season. U9 try-outs will be scheduled soon because of the U9 players who moved to the U10 girl’s team. U13 try-outs will be scheduled because of the new coach for that team and his interest in adding a defender or goalie. Otherwise, there will be no try-outs until after the spring season.

Proposals voted on and passed:

If a player outside of the 4 regional towns does not have an age and gender appropriate team in their town, they would be evaluated as an in town resident.

If any player wants to appeal the try-out process, they can contact the president for the board to vote on.

Payment: Players must be registered and paid in order to get a pass and be listed on the roster.

Bryan is looking for someone to look for options on either coach or player professional coaching. Aaron Boucher volunteered to look into this.

Canton is hosting a G module course on 3/28. Additional information is available on the CJSA website.

Don’t forget March 31 st is the coaches meeting.

Filling open positions: The positions and responsibilities of Secretary and Vice President were discussed. The Secretary will be responsible for meeting agendas and minutes and assisting with setting up meetings. The Vice President will assist with the President’s responsibilities.

Jen Prelli-Hester was nominated and voted in as Secretary.

Rob Lewton was nominated and voted in as Vice President.

Since board positions are voted on in June, the position of Secretary and Vice President will stay the same.

Try-Outs: There was a discussion around having spring try-outs and who should be included in them (new/returning players).

The following will be voted on June 3, 2014 at 7:30 at the Barkhamsted Town Meeting Room. (in town garage, route 44 next to landfill) Propose that, if there are multiple teams at the same age and gender, there will be a full try-out for that group of players every spring for the following school year teams. Kids that are currently on a team can be moved to a higher or lower team, but, will not be cut.

In addition, try-outs will be required in order to double roster players.

We are looking into bringing in outside evaluators for try-outs. The information regarding try-outs will be posted at all town elementary schools and will begin on 6/8/2014.

Uniforms: There were some issues with uniforms arriving on time and correctly. In the future, we should place a larger order for sizes and quantities for the league early, then send in specific numbers/sizes several weeks prior to the first game. All new uniform orders will be the standard uniform. Girls teams can discuss alternatives for fit. We will continue to order through Soccer & Beyond. Coaches need to notify Bryan now if they will be ordering new uniforms for the Fall and an estimate of the number per size they will need (add a couple extra per size just in case).

Fundraising: There was a suggestion to look into holding a fundraiser at KC Dubliner. Rob will look into this option, possibly scheduling it for the last weekend in August before school begins.

Late game changes/cancellations: There have been quite a few late changes and/or cancellations to games. There is no way to stop this entirely, but coaches need to be planning ahead and making sure they have enough players to avoid cancelling late on the refs and at times needing to pay them per the guidelines.

Additonal business: Travel soccer will reimburse Barkhamsted for the line paint. A bill will need to be submitted to Lori.

Jen will look into coaching courses with CJSA again to try to schedule something prior to the fall season. Julie will talk with the YES coaches who run the summer camp in New Hartford to see if coach or player clinics can be scheduled with them while they are here.

Respectfully submitted, Jen Prelli-Hester Secretary

Add Kim’s e-mail – [email protected] or [email protected]