Application for Student Travel Fund

Application for Student Travel Fund Department of Dance 2016-2017 Student Travel Request

The Department of Dance provides travel funds to support the technical development of its students, to encourage professional networking and to increase the visibility of the department in the national and international sphere.

Up to $500 may be awarded for the following activities:

1. Support for students to participate in regional, national or international workshops or festivals. 2. Students invited to perform or present papers at other regional, national, or international venues for dance or dance history. 3. Students attending a national conference when serving as elected officers of a related regional or national organization.

Note: This fund does not cover participation in study abroad, study programs such as internships, or other travel activities undertaken as part of course requirements.

Eligibility Students must be dance majors. Students may be awarded travel funds only once per academic year.

Application Deadline Applications are reviewed twice during the school year. Fall Deadline: November 21 st , 2016 at 5p.m. for student travel between November 1 st , 2016 and March 1 st , 2017 Spring Deadline: March 1 st , 2017 at 5p.m. for student travel between March 8 th , 2017 and September 30 th , 2017

Expenses Funding is limited. Therefore, only transportation, hotel and/or registration fees will be considered. Meals are NOT covered for reimbursement. When awarded, the student will work with their department to arrange travel. All additional receipts for expenditures must be submitted to the department within two weeks of completion of travel.

Application Procedures 1. Complete the attached Student Travel Request form and have it signed by your advisor (email of support from your advisor is also accepted.) 2. Include a one-page, single-spaced narrative describing your participation in the workshop, festival or event and its significance to you. Indicate any potential outcomes (i.e., publication, future presentations or performances, future showings, etc.) that may result from your travel. 3. Include a copy of the invitation to present or perform, if applicable. 4. Provide documentation of expected travel costs. For example, you could provide a printout from an online travel resource that identifies flight costs and/or lodging costs. A photocopy of conference materials showing registration fees would be another way of documenting travel expenses. 5. Complete a signed form W-9 and return it to the dance department along with your application. Form is available at 6. Deliver the completed application package to the KU Department of Dance office, 1301 Robinson, Room 251, Lawrence, KS 66045, by 5:00 pm on the designated deadline for fall/spring. Application also accepted electronically – email to [email protected] . 7. If award is granted, you will be required to provide a completed and signed form W-9 before award will be processed; form is available at https://www.irs.gov/pub/irs-pdf/fw9.pdf Review Procedures and Criteria The proposals will be reviewed for eligibility by the Administrative Associate for the Department of Dance, then the dance faculty will rank the proposals and recommend awards based on the eligibility of funds according to the following criteria:

Significance (up to 60 points) a. What is the importance of the conference, performance, or event to the student’s professional development? b. Will participation at the conference, performance, or event lead to significant artistic or scholarly achievement? c. Will the travel contribute to the visibility and reputation of the Department of Dance at the University of Kansas?

Quality of the proposal (up to 40 points) a. Is the proposal complete with all requested supporting information? b. Is it well written with clear explanations of the importance of the travel to the students’ professional development?

Eligibility of the student a. Is the student currently enrolled as a dance major? b. Does the student’s academic record indicate success and seriousness as revealed by their GPA and their selection of coursework?

Questions regarding the above procedures should be directed to the Department of Dance Office at 785-864-4264.

Application Checklist

 Completed Student Travel Request form  Student Travel form has been signed by advisor or email of support from advisor is included.  One-page, single-spaced narrative describing participation in the conference, performance, presentation, exhibition, or event, including its significance and potential outcomes.  Copy of the invitation to present or perform, if applicable.  Documentation of expected travel costs  Deliver complete application package to: KU Department of Dance, 1301 Sunnyside Ave, Room 251, Lawrence, KS 66045, by deadlines state above. Can provide application electronically to [email protected]. Department of Dance

Student Travel Request 2016-2017

Name KU ID #

Email address Phone

Address City Zip code

Major Degree GPA  BA  BFA

Level (check Undergraduate Amount of request (up to Other secured funding support for one):  Freshman $500) the trip? Amount:  Sophomore  Junior  Senior Workshop or festival title Where? Dates

Budget Estimated expenses Transportation $ (provide attached documentation) Lodging $

Registration Fees $

Miscellaneous (provide details) $

Total: $

Is funding for this trip available to you from another source? Please describe:

Department Endorsement Signature of advisor (or attach email of support) Name of advisor (please print) Date