Board of Selectmen s5

BOARD OF SELECTMEN December 16, 2014 SELECTMEN PRESENT: Steven N. Wawruck, Jr., Dennis Gragnolati and Michael Russo ALSO ATTENDING: Scott Lappen (Director of Public Works), Paul Harrington, and a Reporter from the Journal Inquirer ------CALL TO ORDER: First Selectman Wawruck called the meeting to order at 6:09 p.m.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was observed.

PUBLIC INPUT: None.

APPROVAL OF THE DECEMBER 2, 2014 MEETING MINUTES: Selectman Gragnolati moved to approve the Minutes from the December 2, 2014 Meeting as pu blished. Selectman Russo seconded the motion. All were in favor. Motion passed.

CORRESPONDENCE: a. 2015 Board of Selectmen Regular Meeting Schedule The 2015 Board of Selectmen Regular Meeting Schedule was distributed to the Selectmen. Selectman Gragnolati moved to approve the 2015 Board of Selectmen Regular Meeting Schedule as submitted. Selectman Russo seconded the motion. All were in favor.

NEW BUSINESS: a. FY 2015/2016 Capital Improvement Budget – Department of Public Works Scott Lappen, Public Works Director, gave a brief overview of proposed equipment and projects for FY 2015/2016 along with their associated costs. Items of discussion were: Public Works Garage – Equipment: ● Replace Public Works Director’s Vehicle – $30,000.00; this vehicle will replace the current 2004 Jeep Grand Cherokee which has approximately 180,000.00 miles on it. The repairs that have been made in the recent years are beginning to be more costly. ● Replace Highway Foreman’s Truck (Truck #11) - $62,000.00; this vehicle will replace the current 2003 Ford F-350 which has approximately 100,000 miles on it. This is a front line piece of equipment which is used to supplement the snow fighting equipment in tighter areas such as cul- de-sacs or in the downtown areas. The current 2003 Ford F-350 truck will be kept for other use. ● Replace Reel Mower - $55,000.00; this vehicle will replace the current 1998 Toro 4500 Reel Mower which has over 4600 hours on it. The engine has a serious oil & antifreeze leak which requires “breaking” the unit in half in order to repair it. This mower is strictly used on the athletic fields. The mower is worth approximately $5,000.00 if traded in. ● Replace Six Cubic Yard Dump Truck (Truck #19) - $35,000.00; this is a front line piece of equipment used on a daily basis. It currently has approximately 89,465 miles on it and is twenty- four years old. Its primary function is for plowing/chemical application during the winter months along with hauling materials during the construction season. Lease over 5-years with a total estimated cost of $175,000.00. 56

Board of Selectmen December 16, 2014 Page 2

● Purchase Three Pieces of Equipment - $14,500.00: 1. “Tire Under” Trailer for moving equipment (approximately $6,500.00) 2. Replacement Sod Cutter to replace current 18-year old cutter (approximately $5,000.00) 3. New Band Saw (approximately $3,800.00) These items are being presented together so that the Operating Budget (Supply Line) doesn’t show a large one-time increase. The Selectmen asked Mr. Lappen to find areas within the Operating Budget to fund these items. The lowered price of gasoline could possibly be a consideration to offset the equipment costs. Infrastructure: ● Reclaiming & Paving Roadways – $726,000.00 This is an ongoing pavement rehabilitation program replacing fatigued and severely damaged roadway surfaces as needed. Roads will be reclaimed, graded and resurfaced with 3” – 4” of asphalt. Candidates for this process are the older sections of John Street, Roberts Street, and Stevens Street, and the entire streets of Helena Lane, Highland Road, Arlington Road and Marshall Road. The sanitary sewers and drainage areas do not need to be replaced. Discussion followed with the Selectmen agreeing to increase this line item to $1 million dollars to allow for more roads to be reclaimed during the upcoming fiscal year. Mr. Lappen will update the Selectmen with a new list. ● Sidewalk Installation - $40,000.00 The sidewalk installation program involves the continued installation of sidewalks where they are needed and as they become fatigued or cracked. Slab jacking will also be utilized where possible to correct offset joints provided the surrounding slabs are good candidates. Prioritization is determined in conjunction with scheduled street maintenance. Marshall Road has sidewalks to be replaced this season that will be done in conjunction with the previously stated road project. Installation of new sidewalks on the upper section of Reed Avenue was briefly discussed. Mr. Lappen will look into the project and the related costs and forward the expense to the Selectmen. ● Drainage /Flood and Erosion Control - $75,000.00 Money is set aside each year to address routine maintenance of culverts, outfalls and other miscellaneous aspects of erosion control. The area of Dibble Brook which runs between Tracey Circle has extensive erosion on the banks of the brook. Mr. Lappen outlined what would need to be done to correct the situation. The Selectmen felt that Mr. Lappen should remove the word “routine” from the description as it could be misunderstood as work that would normally be done by the road crew. Discussion of the erosion of South Center Street was briefly discussed. The Town Engineer has determined that any remediation of this area will need to be done with Army Corps of Engineers and NRCS. ● Engineering Account - $60,000.00 This account is designed to cover unanticipated costs for the capital projects that were not in the original scope of work. It is also used for certain field work performed by the Town’s Engineering firm. The intention has been to try to maintain a predetermined balance in this account that is depleted each year. 57

Safety Complex: ● Lobby Bathroom - $10,000.00 The project was to convert the two bathrooms in the main lobby that don’t meet ADA requirements into one unisex bathroom, however, it has been decided to put this project on hold until a future expansion of the building takes place. ● Boiler Replacement - $60,000.00 Additional appropriation is needed to fund this project due to higher Bids than expected. The project will need to out to bid again. Natural gas will be the fuel source instead of the current use of oil. Senior Center: ● Boiler Replacement - $25,000.00 Additional appropriation is needed to fund this project due to higher Bids than expected. The Replacement Boiler will also use natural gas for its fuel source. Town Hall: ● A quote was provided to add Shades to the Gymnasium - $4,780.00 The funding will come from the operational portion of the budget.

The proposed CIP Budget, as reviewed, is approximately $1.2 million compared to $1.9 million last year because less equipment is being requested. The scraping & painting and repairs of the Noden Reed House will be addressed in the operational budget at an approximate cost of $32,000.00. After brief discussion it was decided to have Mr. Lappen resubmit his CIP Budget to include the painting and repairs to the Noden Reed House. The roof of the Library was briefly discussed with the agreement that replacement of the roof may have to be placed in a future year CIP Budget. The Public Works CIP Budget will be revised and prioritized for the Board of Selectmen to address at their next meeting.

Paul Harrington of 10 Meg Way asked if the street lights have been changed on Meg Way. The lights used to be bright but are now dim. The First Selectman will address Mr. Harrington’s question at a meeting that he is having with CL & P on Wednesday.

OLD BUSINESS: The following items listed under Old Business are currently on hold but will be forthcoming after the first of the year: a. Set Town Meeting Date for Acceptance of Oak Ridge Drive (listed for future action) b. Ethics Policy c. Non-Union Employee Compensation Time Policy d. Town Building Committee – Public Safety Complex Forming a Building Committee will be discussed under item 12) First Selectman’s Comments. e. Connecticut Water Company Land The Connecticut Water Company has forwarded the documents to the Town Attorney for review.

APPOINTMENTS, RE-APPOINTMENTS, RESIGNATIONS: Re-Appointment: a. Mary Ann Perrier to the IWWC for a Term Expiring on 02/15/2016 Selectman Gragnolati moved to re-appoint Mary Jane Perrier to the IWWC for a term expiring on February 15, 2016. Selectman Russo seconded the motion. All were in favor. Motion passed. 58

TAX REFUNDS: Selectman Gragnolati moved to approve the Refund Request for December 16, 2014 in the amount of $5,092.09, as defined in Schedule A. Selectman Russo seconded the motion. All were in favor. Motion passed. A copy of Schedule A is attached to the Minutes of the December 16, 2014 Board of Selectmen Meeting.

PUBLIC INPUT: None.

SELECTMEN’S COMMENTS:

COMMENTS – FIRST SELECTMAN: Selectman Wawruck gave a brief update on the following projects: ● Route 75 Bus Shelters: according to CRCOG the shelters will not be put in until April of 2015 because the installation cost is higher if the work is done during the winter months. ● Route 20/Route 75 Exit Ramp Project: A letter was received from the Federal Highway Administration, dated November 20, 2014, stating the project does not qualify for any federal funds and is therefore “dead in the water” after more than nine years in the making. The letter has been forwarded to the Developer’s Attorney. Selectman Wawruck added that these projects are vital to the Town of Windsor Locks and its quality of life. The rejection of the Route 20/Route 75 project doesn’t allow the engagement of the Bradley Area Transportation Study that was done in 2002 to open up the back access for the corridor for future development and grand list growth in Windsor Locks. He stated his frustration with the State of Connecticut, Connecticut Transit, and State entities. The Selectmen agreed to tour the Safety Complex on Wednesday, December 17th at 2:30 p.m. The Fire Department will be contacted next to schedule a time to tour their facility. A Building Committee can then be formed to move the renovation project forward. The Selectmen agreed to appoint the Committee after the first of the year.

ADJOURNMENT: There being no further discussion or information to come before the Board of Selectmen; A motion to adjourn the meeting at 7:02 p.m. was made by Selectman Gragnolati and seconde d by Selectman Russo. All were in favor. Motion passed.

Respectfully submitted,

Susan R. Barsanti Recording Secretary

A full recording of this meeting is available on CD in the Town Clerk’s Office and on the Town’s Website @ www.windsorlocksct.org 59

Schedule A Refund Request for December 16, 2014

Name Bill Number Reason for Refund Refund Amount Prior Year Refunds Ann Marie Ewald 15 Rothe Lane Ellington, CT 06029 2012-1-1456 Over Payment $ 1661.36

Pytreen & Dennis Mink 5260 West Angela Drive Glendale, AZ 85308 2011-1-3182 Over Payment $ 35.61

Stanley Convergent Security P.O. Box 1029 USTCG Dublin, PA 18917 2011-2-40608 Over Payment $ 61.89

Current Refunds Frederick & MaryAnn Britschock 60 Tracy Circle Windsor Locks, CT 06096 2013-3-51468 Gifted to Son $ 115.71

Core Logic Attn: Carrie Proulx Re: Melissa Sorel P.O. Box 961250 Paid Ft. Worth, TX 76161 2013-1-0813 Wrong Account $ 2304.31

Jonathan Francia 353 Green Manor Terrace Assessment Windsor Locks, CT 06096 2013-3-57479 Reduced $ 9.89

Honda Lease Trust 600 Kelly Way See Assessment Holyoke, MA. 01040 Attached Reduced $ 794.21

Robert McGinnis 29 Pheasant Court Windsor Locks, CT 06096 2013-3-62812 Vehicle Trade-In $ 53.56

Richard Stokes 103 Suffield Street Windsor Locks, CT 06096 2013-3-71373 Plate Returned $ 55.55

Prior Year Refunds $ 1,758.86 Current Year Refunds $ 2,539.02

Total Refunds $ 5,092.09 60