Meeting: Southampton JSNA Analyst Group

Retention of Records: This agenda will be confidentially destroyed 2 years after the date of the meeting, in line with Trust policy and guidance from the Department of Health. Minutes

Date: Monday 10th September 2012

Time: 10:00-11:30

Location: Conference Room 4, Civic Offices, Southampton.

Attendees: Colin Burton (CB) Sue Leamore (SL) Emma Hounslow (EH) Vanella Mead (VM) Cerys Thomas (CT) Miranda Laughton (ML) Pat Jones (PJ) Lisa Raison-Trehy (LR-T) Sarah McCann (SM) Rebecca Wilkinson (RW) Holly Matthews (HM) Debbie Chase (DC)

Apologies: Paul Fuller (PF) Dan King (DK) Jeanette Miller (JM) Phil Lovegrove (PL) Sara Crawford (SC)

1. JSNA and Data Compendium RW gave a background to the JSNA in Southampton. SL raised a query about linking with the JSNA process in SW Hants as commissioning is linking more across this patch. RW reported that there is already some liaison with JSNA processes in other areas of SHIP and it would be a good idea to share practice and develop consistent approaches but that JSNA have to be ‘local’ and will be determined by the H&WB Boards.

2. Group members explaining the data/information and analysis they are involved with Each member of the group gave an overview of the data/information they work with and the types of analysis they do. The minutes record just a summary of what was mentioned:-

CB - works in the UHS giving analytical support to the planning team. Uses hospital data for targeted project reporting etc. Keen to see data being more joined up. SL - also at UHS. Involved in activity and capacity planning through Healthcare Planning Forum, JSNA etc Wants to see more consistency, governance and interpretation. CT - Deals with information from the alcohol partnership, ED presentations and ICE Bus. ML - due to go on maternity leave in mid-October when CT will take over some of the work. Works on the statutory strategic assessment for the Safe City partnership which includes data from health, police, fire etc Also looks at qualitative data e.g. people’s perceptions

Public Health, NHS Southampton City, Lower Ground Floor, Municipal Block – East, Civic Centre, Southampton, SO14 7LT Telephone: 023 8083 3738 Fax: 023 8083 4952 Website: www.southamptonhealth.nhs.uk of what is happening. Feeds into Southampton Profile. Assessment is conducted annually (Jan-Dec) with plan published in April. HM - Works for Hampshire Police but covers the west area specifically. Data already fed straight to ML for the strategic assessment. Data includes alcohol & violence, drugs and criminality, young people involved in crime. Specific requests for information/data can also be dealt with. EH - due to leave post in October (to be replaced by Sarah Howarth). Deals with sexual health data – STIs, HIV, unplanned pregnancy. Produces a City wide dashboard. PJ - works at Hampshire Fire and Rescue but specifically West area. Data collated includes incidents, MOSAIC, fire-setters. Works with Clare Hayles and Jason Avery. Sends monthly reports to ML. Recently produced a Southampton Profile. DC - Public Health Registrar currently based in academic unit at UHS. Research into liver and kidney disease – particularly alcohol abuse. Can offer help in interpretation and potentially research to fill data gaps. LR-T - Works in Housing services at SCC looking particularly at issues of worklessness and financial inclusion. Work is project based. Others within the housing services team look at issues for private housing, condition of property etc. VM - deals with variety of data including Census, socio-economic, IMD, population, mapping, MOSAIC. Produces an annual stats round-up. Also, works on Southampton Profile.

ACTIONS: All to include RW on circulation list for regular reports, profiles etc so that these can be linked to JSNA.

3. Draft Terms of Reference The draft ToR were discussed. The following issues were raised: - Analysts meetings should be topic based according to the timetable of updates to be agreed by the Strategic Group but the members felt alcohol and diabetes could be important first topics to be dealt with. - The importance of having a timeline, celebrating successes and reporting progress was mentioned more than once. This will be taken to the strategic group.

ACTIONS: RW to raise timetable, topics and progress reporting with the strategic group

- CB mentioned that having one linked up data warehouse would be ideal. - PJ asked that dealing with information governance and data sharing be on the agenda for the analyst group. RW said that she would look at the model that had been adopted in Portsmouth and what other work had been done in SCC. - SL asked that analysts flag up any new findings to come out of regular analysis and monitoring. - SL raised the issue of timing of meeting with respect to the commissioning cycle. RW agreed that the next strategic meeting should be used to highlight any priorities for action from current JSNA.

ACTIONS: RW to investigate Portsmouth Data Sharing Protocols VM to send details of data sharing contact person at SCC All to alert the group to any emerging findings that come out of regular analysis and monitoring

4. Dates of next meetings

Monday 14th January 10am Conference Room 3, Civic Centre, Southampton Monday 15th April 10am venue TBC Monday 15th July 10am venue TBC

2 Distribution: Colin Burton Sue Leamore Emma Hounslow Vanella Mead Cerys Thomas Miranda Laughton Pat Jones Lisa Raison-Trehy Sarah McCann Rebecca Wilkinson Holly Matthews Debbie Chase Paul Fuller Dan King Jeanette Miller Phil Lovegrove Sara Crawford David Lago Dr Lesley Stevens Dr Graham Watkinson Adrian Richardson Richard Alderson