Scarborough United Women S Soccer Club

SCARBOROUGH UNITED WOMEN’S SOCCER CLUB 2015 ANNUAL GENERAL MEETING SCARBOROUGH SOCCER CENTRE TUESDAY NOVEMBER 23, 2015 AT 7:30PM

1.0 CALL TO ORDER AT 7:33 PM 1.1 Introduction of Board of Directors and Administrators 1.2 Introduction of President of SSA – Jim Barnes 1.3 Benediction – Jim Barnes 1.4 In memoriam, the passing of Mitch Forbes (Wexford) and Marlene McPherson (Clairlea-Westview) recognized

2.0 REVIEW OF THE 2014 AGM MINUTES 2.1 Package provided to all members in attendance for review included: 2.1.1 Meeting Agenda 2.1.2 2014 AGM Minutes 2.1.3 President’s Report 2.1.4 Player Registration History 1999-2015 2.1.5 2015 House League Results 2.1.6 Play Partner Programme / Contributors 2.1.7 Treasurer’s Report 2.1.8 Financial Statement of Income and Retained Earnings 2.1.9 Financials – Balance Sheet 2.1.10 Financials – Preliminary Budget 2.1.11 SU Club Awards & Award Winners 2.1.12 Executive Structure 2015-2016 – Officers/Directors/Administrators 2.1.13 2015-2016 Administrative Appointments

2.2 Motion to accept by Andrea Pattison, seconded by Holly Doll. Carried.

3.0 PRESIDENT’S REPORT 3.1 The President gave a brief overview of the status of the Club for its 33rd year of operation. 3.2 Administration: The Club relies heavily on its volunteers who include the Directors, Administrators, Division Co-ordinators, Coaches and their Assistants. He expressed his appreciation to volunteers and loyal parents and players. 3.3 Registration: Outdoor registration reached 435 players. Target was 500 players. Indoor registration for 2014-2015 in the Women’s Open format recorded 143 registrants in 10 teams. 3.4 House League Division: Strong enrollment at the U-10 level. We were able to field ‘our own’ 4 teams in the Atom/Mosquito and PeeWee/Bantam divisions. A Youth development program continued to be provided for our Minor soccer divisions at no additional cost. The Youth Indoor Development was repeated in an academy format and as a teen ‘drop in’ programme. We had a respectful showing in the All-star programme and thanks given to Mark Tayag, and all of the coaches and players. Thanks also given to Field Day volunteers. Due to inclement weather, it was held indoor at the SSC. Recognized were Helen Courtney, John Allen, Mark Tayag. Patricia Hunt, Julee Joseph, Irene Molto-Loughrey, Holly Doll and all other volunteers. Sponsorship: This year we saw only 45% sponsorship of House league teams. Thanks given to Tim Horton’s and returning sponsors. Going forward, Tim Horton’s sponsorship program will be cancelled as a result of new ownership policies. Competitive division: reduction to one team: U14 (SU Sting). Thanks given to all of the rep players and members of the coaching staff, and to the Technical Advisory Committee. 3.5 Finances: The Club experienced an operating deficit of $5.7K, with a net worth of negative $1.7K. The ‘play partners’ programme continues to support and assist families with financial hardship cases so that no player is refused registration. 3.6 Scarborough United took in 10 players at a reduced fee due to the demise of the Just for Kicks organization. 3.7 Motion to accept by Erin Pattison, seconded by Beverly Way; carried

4.0 TREASURER’S REPORT 4.1 2015 Targets: Revenues of $135K; Expenditures of $135K 4.2 Revenues were at $121.6K; Expenditures at $127.3K 4.3 2015 recorded a deficit of $5.7K 4.4 Registration for 2015-2016 Indoor League in the amount of $5.8K offset the cash flow shortfall. 4.5 Motion to accept by Mark Tayag, seconded by Holly Doll; carried

5.0 AWARDS & RECOGNITION PRESENTATIONS 5.1 The Field Day MVP Awards were given to the following recipients: 5.1.1 U-13 ATOM/MOSQUITO – Megan Patterson 5.1.2 U-18 PEEWEE/BANTAM – Jessica Nguyen 5.1.3 U-30 YOUNG WOMEN – Courtney Bahadursingh 5.1.4 Over 30 ELITE – Aisha Croxen 5.2 The Tom Galley Awards were given to the following recipients: 5.2.1 U-13 ATOM/MOSQUITO – Jenna Maracle 5.2.2 U-18 PEEWEE/BANTAM – Raeann Romans 5.2.3 U-30 YOUNG WOMEN – April Cheng-Hoy 5.2.4 Over 30 ELITE – Jennifer Alexander 5.3 The Marsha and Tammy Ottey Award were given to the following recipient: 5.3.1 U-14 Sting (CGSL) – Nyla Burgess 5.4 Parks, Forestry and Recreation Volunteer Award – 2014 Certificate of Appreciation presented to Richard Husbands.

6.0 ELECTION OF NEW BOARD OF DIRECTORS 6.1 2015/2016 Administrative Appointments 6.1.1 Recreational Programme (Child) – Irene Molto-Loughrey 6.1.2 Recreational Programme (Youth) – Beverly Way 6.1.3 Recreational Programme (Senior) – Holly Doll 6.1.4 Representative Programme (Competitive) – Ria Bahadursingh 6.1.5 Harassment & Screening Officer – Andrea Pattison 6.1.6 Discipline Chair – Andrea Pattison 6.1.7 Registrar – Mark Tayag 6.1.8 Technical Advisor / Youth Development – Dino Mastrogiannis 6.1.9 Hotline Administrator – Sylvia White 6.1.10 Head Referee & Chief Scheduler – Leslie Wong 6.1.11 Youth Referee Co-ordinator – Mark Tayag 6.1.12 Field Day Activities – John Allen 6.1.13 Website Administrator - PrintZone 6.2 2014/2015 Club Executive 6.2.1 President/Director of Administration – Richard Husbands (by acclamation) 6.2.2 Vice-President/OSA-SSA Liaison – Holly Doll (completing term – 1 year) 6.2.3 Secretary/Director of Communication – Ria Bahadursingh (completing term – 1 year) 6.2.4 Treasurer/Auditor/Director of Finance – Emma Belen (by acclamation) 6.2.5 Director of Player Programmes (Outdoor) – Beverly Way (by acclamation) 6.2.6 Director of Player Programmes (Indoor) – Andrea Pattison (completing term – 1 year) 6.2.7 Director of Player Development (All-Star/Select) – Mark Tayag (by acclamation) 6.2.8 Director of Sponsorship/ Special Events – Helen Courtney (by acclamation) 6.2.9 Director of Public Relations / Schools Liaison – Julee Joseph (completing term – 1 year) 7.0 OTHER BUSINESS 7.1 Suggestion to have SU consider expanding the Youth Development Program to include boys 7.2 Beverly Way suggested that picture fees go towards the Play Partner Programme 7.3 Jim Barnes recognized the commitment Richard makes to the SSC facility as Facilities Chair and in organizing the Albert Campbell tournament.

8.0 MOTION TO ADJOURN 8.1 Motion to adjourn the meeting at 8:40 pm by Ria Bahadursingh; seconded by Emma Belen.