Emerging Philanthropists Program
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Emerging Philanthropists Program GRANT GUIDELINES
The Emerging Philanthropists Program (EPP) is a joint project of The Foundation for Enhancing Communities (TFEC) and Harrisburg Young Professionals (HYP). TFEC and HYP have partnered together to provide an opportunity for emerging leaders in the Harrisburg community to become actively engaged with the power of philanthropy, and is in its third year. The Emerging Philanthropists Program seeks to engage Harrisburg’s emerging business and community leaders with the great possibilities that lie within philanthropic endeavors in Harrisburg. The program will help emerging philanthropists answer questions such as: What does it mean to be philanthropic?; How do I understand the needs of our community?; and What can I do to make an impact? The Emerging Philanthropists Program will provide resources and educational opportunities for Harrisburg’s developing leaders who wish to be actively engaged in giving back to their community.
FUNDING PRIORITY Nonprofit organizations serving Harrisburg City with programs that provide education and/or reintegration services for diverse populations with behavioral health and addiction needs. The EPP participants will give priority to programs with a proven track record of success in the focus areas and can demonstrate measurable outcomes. Applicants may be requested to complete an interview and/or a site visit with the EPP participants prior to the grant being awarded.
SIZE OF GRANTS One (1) $5,000 grant will be awarded to the chosen organization; EPP is unable to fund 100% of any project.
WHAT WE DO NOT FUND In general, EPP does not fund: Advertising Capital campaigns Direct lobbying to influence legislation or funding appropriations Individuals National and statewide umbrella organizations that cannot demonstrate a local presence New staff positions without a substantial plan for sustainability Religious organizations for religious purposes Retroactive projects
CRITERIA FOR EVALUATING PROPOSALS The criteria used by EPP Participants to make the award decision are collaboration, capacity, creativity, diversity, relevance, sustainability, and results. For more information, please see the detailed description of the evaluation criteria in the attached “Criteria for Evaluating Proposals”.
SUBMITTING AN APPLICATION The proposal deadline is August 12, 2016.Prior to submitting an application, applicants are invited to contact Jennifer Strechay, Program Officer for Community Investment, at 717.236.5040 to have a preliminary discussion about your project. The provided Word document templates must be used for the Grant Summary Sheet, Proposal Narrative, Program Logic Model, Budget Worksheet, and Board Resolution. Applicants must either be a registered 501(c)(3) nonprofit organization, or have a registered 501(c)(3) nonprofit organization act as a fiscal sponsor for the proposed project.
APPLICATION PACKETS Please provide one complete packet, containing original signatures, in the following order: Grant Summary Sheet Board Resolution Proposal Narrative Program Logic Model Budget Worksheet Board of Directors List with professional affiliations (i.e. current work position) Three letters of support with original signatures* If you have indicated Collaboration with other Agencies, include letters with original signatures* documenting the nature of the collaboration. ** One copy of each of the following; these documents will follow the items listed above and are REQUIRED. IRS 501(c)(3) determination letter Your most recent audit or financial statement In addition Do not include brochures, photos, newspaper articles etc. Materials should be bound together with a paper clip only and should not be submitted in individual folders or binders. Do not double side applications. Failure to follow the steps outlined in these Grant Guidelines may cause your application to be rejected. Please note, nonprofit organizations with current grant awards from TFEC who are non-compliant with submission of grant evaluations in a timely manner may have subsequent grant applications denied. All application materials are due by 4:00pm on the proposal deadline. Packets must be received, not postmarked, by 4:00pm on the proposal deadline. Application materials will not be accepted after 4:00pm; incomplete or incorrect applications will be eliminated from consideration.
These items should be mailed or hand delivered to: The Foundation for Enhancing Communities Attn: Jennifer Strechay, Program Officer for Community Investment 200 N. 3rd Street, 8th Floor PO Box 678 Harrisburg, PA 17108-0678
*Original Signatures are required. Scanned or copied signatures will not be accepted (with the exception of the copied packets). Failure to submit original signatures where required will cause your application to be incomplete and incorrect and your application will be eliminated from consideration. Letters of support from applicant Board Members will not be accepted. **Letters documenting the nature of Collaboration are required for all projects indicating collaboration with other agencies. You should include one (1) letter from each agency indicated in your Proposal Narrative. Failure to submit letters indicating the nature of collaboration will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.
FOR APPLICANTS WHO UTILIZE A FISCAL SPONSOR On the Grant Summary Sheet, you will be required to provide information regarding the organization who is acting as your Fiscal Sponsor. Within this question, name and contact information should be for the Executive Leader of the organization who is acting as your Fiscal Sponsor. Your organization is the applicant organization and all other questions on the application should include information relating to your organization and not the organization who is acting as your Fiscal Sponsor. If applicable, provide the Board of Directors List for both your organization and your Fiscal Sponsor. If applicable, provide the most recent audit or financial statement from both your organization and your Fiscal Sponsor. Provide the IRS 501(c)(3) determination letter of your Fiscal Sponsor.
Your application should also include a letter signed by the Executive Leader of the organization who is acting as your Fiscal Sponsor indicating their agreement to act as your Fiscal Sponsor. An original signature is required. The letter should be mailed along with Letters of Support and Collaboration. The organization acting as your Fiscal Sponsor will receive notification of whether or not a grant has been awarded; if a grant is awarded they will be required to execute the Grant Agreement; and the grant funds will be sent to the Fiscal Sponsor to be allocated to your organization appropriately. Your Fiscal Sponsor will be responsible for ensuring the funds are used as indicated in the original proposal and/or grant agreement. Emerging Philanthropists Program CRITERIA FOR EVALUATING PROPOSALS
These criteria were developed to aid in assessing the impact of the Foundation’s investments in programs and projects of promise that lead to tangible improvements in the quality of life in the region. Its overarching goal is to establish both quantifiable and qualitative “return on investment” for The Foundation.
COLLABORATION: Does the project foster cooperation between the applicant organization and others providing the same, similar or complementary services?
CAPACITY: Does the organization have the means to carry out the project effectively, including professional expertise and experience, fiscal, and staff resources?
CREATIVITY: Does the project use a new or original approach? Is the organization willing to think differently about its audience, partners and programs in order to achieve concrete, lasting results?
DIVERSITY: Diversity is defined as the differences that significantly affect the way people understand themselves and are treated or understood by others. It encompasses such things as ethnicity, race, gender, sexual orientation, socioeconomic status, and physical and mental abilities. Is diversity, equity and inclusion reflected in the project?
RELEVANCE: Is the organization or project rooted in the community, responding to a documented need or concern in a timely way? Is the audience or population served involved in the overall program design, delivery and evaluation? Does the project add to the resources or services in the community?
SUSTAINABILITY: Is the organization involved dedicated to the project beyond the Foundation’s initial investment? Have other funding sources been identified or secured, and in what ways can the Foundation’s support be used to leverage the contributions of other funding sources?
RESULTS: Is the project well-planned, logical and feasible? Does evaluation include measuring the effectiveness of process and outcome, with a clear definition of what constitutes success? Are outcomes clearly articulated and can they produce valuable lessons learned and potential replication for other organizations and affected communities? Emerging Philanthropists Program GRANT SUMMARY SHEET
Name of Organization: Organization Website: Address: City: State: Zip: County: Fax:
APPLICATION CONTACT Name: Title: E-mail: Phone:
EXECUTIVE LEADER: Name and contact information for your organization’s executive leader (President/CEO/Executive Director). Name: Title: E-mail: Phone:
BOARD PRESIDENT: Name and contact information for your board president. Name: Title: E-mail: Phone:
Title of Project: Project Start Date: County(ies) in which your project will be implemented: Total Cost of Project: Amount Requested: Total Organizational Budget: Organization Mission:
Does your organization have tax-exempt 501(c) (3) status? Yes No* Tax ID Number: *If not, please complete the Fiscal Sponsor section below and provide a letter of confirmation from Fiscal Sponsor.
FISCAL SPONSOR: Name and contact information for your fiscal sponsor’s executive leader (President/CEO/Executive Director). Organization: Tax ID Number: Name: Title: Address: City: State: Zip: E-mail: Phone:
Is your organization registered with the PA Bureau of Charitable Organizations? Yes No Please provide your registration number: Expiration Date: If you are not currently registered, please explain why: Emerging Philanthropists Program BOARD RESOLUTION
On this DATE day of MONTH, YEAR, having considered and discussed the grant application to the Emerging Philanthropists Program (EPP), the board of directors of ORGANIZATION NAME resolves as follows:
1) Should EPP approve this application, the board and staff of ORGANIZATION NAME will agree to the terms of the grant and carry them out to the best of our ability.
2) Further, it is affirmed that 100% of the current board members have made a contribution to the organization for the most recently completed fiscal year.
Secretary’s Certification: I certify that the foregoing resolution was duly adopted by the Board of Directors at a properly noticed open meeting held on the DATE day of MONTH, YEAR at which a quorum was present.
By:
______Printed Name of Board Secretary (or designee) Board Secretary (or designee) SignatureDate
Signatures:
______Printed Name of Board President (or designee) Printed Name of Agency CEO
______Board President (or designee) SignatureDate Agency CEO Signature Date Emerging Philanthropists Program PROPOSAL NARRATIVE
Narrative cannot exceed 6 pages. Suggested word counts are provided as guidance for each question. If you have questions when completing this form, please contact Jennifer Strechay, Program Officer for Community Investment at [email protected].
Brief Description of Applicant Organization
1. Please provide a brief description of the history of your organization and the programs and/or services that you provide. (200 Words Suggested)
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Project Description
2. Describe the proposed project, the geographic area and the target population to be served; be sure to explain the documented need for the project. (1,500 Words Suggested)
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3. Describe how the project aligns with your agency’s mission and vision. (100 Words Suggested)
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4. Are you aware of other organizations that provide the same or similar service this project will provide? If yes, who? How is our program different? (150 Words Suggested)
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5. Are you collaborating with other organizations? If yes, explain how you collaborate and your role in the collaboration. If no, explain why not. (250 Words Suggested)
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6. What are the unique aspects and strengths of this project? Is your organization using a new or original approach in response to the need? Is your organization thinking differently about your audience, partners, or programs in order to achieve lasting results? (250 Words Suggested)
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7. What special skills/services do you offer to ensure that clients from all cultures secure the best possible services and outcomes from this project? “All cultures” is inclusive of ethnicity, race, gender, sexual orientation, socioeconomic status, and physical and mental abilities. (200 Words Suggested)
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Methods of Measurement Outcome and Evaluation
8. Please provide a brief summary of what will constitute program success and how you will measure this. Please use the Program Logic Model form for a more thorough explanation of the details. Anticipated outcomes (i.e. goals) of the project should be measureable and relate to direct client outcomes as well as impact of the project. For example: The after-school program will attract 25 students from grades 6-8 with an attendance rate of 80% or better by each individual participant as measured by weekly attendance records. After-school program participants will increase their academic performance by 10% as measured by student report cards and individual test scores. (250 Words Suggested)
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Request for Funds and Sustainability
9. State the amount you are seeking from TFEC as well as other funders involved and other pending or committed sources of funding. Preference will be given to projects that demonstrate diversified revenue support. (75 Words Suggested)
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10. The Foundation is unable to fund 100% of any project. Provide a detailed plan that includes sustainability of the project after funding cycle has been completed. In what ways can the Foundation’s support be used to leverage the contributions of other funding sources? (250 Words Suggested)
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11. If this proposal is not funded at the level requested, will your organization be able to implement the project? (50 Words Suggested)
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12. Brief written statement indicating if the organization ended its most recent fiscal year with a budget surplus or deficit – including the amount of the surplus or deficit. Please include details on how the surplus may be used (i.e. is it earmarked for another program or project) and/or how the deficit may be handled. (50 Words Suggested)
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Timeline for Project Implementation
13. Please provide a thorough timeline of activities associated with the project. Projects should begin a minimum of 12 weeks after date of grant submission and should not exceed 12 months in duration. (150 Words Suggested)
Type answer here... Emerging Philanthropists Program SAMPLE PROGRAM LOGIC MODEL
Agency Name XYZ Nonprofit
Program Name XYZ Program
Outcomes Inputs Outputs (results - benefits for (resources dedicated Activities (participation - direct Data Source and participants during to or consumed by (services provided) products of Collection Method and after program the program) program’s activities) activities)
Examples: Examples: Examples: Outcomes are the Examples: Money Feed and shelter # Classes taught goals for the project Review of client Staff homeless families and should be records Facilities # Counseling measureable. Equipment Provide job Training sessions conducted Participant survey Supplies Examples of Counsel pregnant # Hours service measures for Pre and post tests Constraints on women delivered outcomes can be program: found at Interviews Laws # Participants served www.tfec.org under Regulations “Nonprofits”; “Grants Funding Overview”. requirements You are not confined to these examples; these are examples The Foundation found to be very helpful. Emerging Philanthropists Program PROGRAM LOGIC MODEL
If you have questions when completing this form, please contact Jennifer Strechay, Program Officer for Community Investment at [email protected].
Agency Name Your Agency Name Here
Program Name Your Program Name Here
Outcomes Inputs Outputs (results - benefits for (resources dedicated Activities (participation - direct Data Source and participants during to or consumed by (services provided) products of Collection Method and after program the program) program’s activities) activities)
Type your Inputs here. Type your Activities Type your Outputs Type your Outcomes Type your Data Source here. here. here. and Collection Method here. Emerging Philanthropists Program SAMPLE BUDGET WORKSHEET
Items (Sample expense Outside Funding Anticipate items include: Sources d, personnel, Description of Request (please indicate Committe Project Total equipment, supplies Requested Items to TFEC what the outside d or and contracted funding source is Received services. List your and the amount) (A, C or R) own as appropriate.)
For four $500.00 training $5,000.00 Consultant $2,000.00 C $7,000.00 sessions Stewart Foundation
Supplies for above trainings (binders, note Program supplies paper, pens, copying for $1,000.00 $1,000.00 handouts for binders, lunch for staff) Gift cards, movie passes, Incentives for staff to etc. not to exceed $50/staff $1,500.00 $1,500.00 come to trainings member $7,000.00 3 new laptops to take into Updated technology $3,000.00 Bill Gates R $10,000.00 the field Foundation Resource manual for teachers (will include information from above $2,500.00 Program supplies $2,500.00 A $5,000.00 trainings) Target
Manuals cost $200 each To cover rent and utilities $25,000.00 Rent in shared office space for A $25,000.00 Kellogg Foundation staff
$10,000.0 Total $39,500.00 $49,500.00 0 Emerging Philanthropists Program BUDGET WORKSHEET
If you have questions when completing this form, please contact Jennifer Strechay, Program Officer for Community Investment at [email protected].
EACH row must add up to the Project Total in the far right column.
Items (Sample expense Outside Funding Anticipate items include: Sources d, personnel, Description of Request (please indicate Committe Project Total equipment, supplies Requested Items to TFEC what the outside d or and contracted funding source is Received services. List your and the amount) (A, C or R) own as appropriate.)
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$ $
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Total $ $ $