Draft Board Meeting Minutes

Board Meeting 382 North Suncoast Blvd. Crystal River, FL. 34429 October 4, 2017 9:00 AM

AGENDA

I Call to Order, Welcome, and Introductions Rob Wardlow

II Public Input Rob Wardlow

III Approval of Agenda Rob Wardlow

IV Consent Agenda Rob Wardlow Board Meeting Minutes - August 2, 2017 2 Executive Committee Meeting Minutes – September 28, 2017 5

V Action Items Sonya Action Item #2017-18-04: ELCNC FY 2016-2017 Annual Report 7 Bosanko Action Item #2017-18-05: Gold Seal Rate Increase 19 Action Item #2017-18-06: Disposal of Property 2 1 Treasurer’s Report JJ Kenney VI Budget vs. Actual Report – June 2017 23

VI Executive Director’s Report 28 Sonya I Bosanko

VI New/Unfinished Business Rob Wardlow II Next Meeting Date: December 6, 2017

IX Public Input: Public Input is a time set aside for comments from the general public. Comments must be kept to a 3 minute limit and a speaker’s card must be completed and submitted to the Board Chair. The Chair will open the meeting to public discussion at various times during the meeting at his/her discretion.

Early Learning Coalition of the Nature Coast Board of Director’s Meeting October 4, 2017

Early Learning Coalition of the Nature Coast Draft Board Meeting Minutes August 2, 2017

Members Present: Linda Barber Sue Cohill Fogarty Ryan Hausner JJ Kenney Gailen Spinka Rob Wardlow Brian Coleman

Members Present Via Phone: Jeanie Davis Robert Bradburn Connie MahanHeidi Rand Sonya Warden

Members Absent: Dale French Darla Huddleston Barbara LockeBlake Fugate Alexa Mills

Staff Present: Sonya Bosanko Sandra Woodard Sheri Ellis Tonya Hiers Ingrid Schaper

Others Present:

Others Present Via Phone: Holly Bussard Vicky Pitts Dana Moxley

Call to Order, Welcome & Introductions Rob Wardlow called the meeting to order at 9:02 a.m. Introductions were completed.

Public Input None

Approval of Agenda JJ Kenney motioned to approve the agenda. Ryan Hausner seconded the motion. Motion carried unanimously.

Consent Agenda Review Hearing Committee Meeting Minutes – April 5, 2017 Board Meeting Minutes - June 7, 2017 Administrative Committee Meeting Minutes – June 7, 2017 Action Item # 2017-18-01: Board Membership

JJ Kenney motioned to approve the Consent Agenda. Galin Spinka seconded the motion. Motion carried unanimously.

Action Item #2017-18-02: FY 2017-2018 Early Learning Budget Update Sonya Bosanko provided an overview that the budget originally submitted in Action Item 2016- 17-25 was approved pending receipt of grant awards from the Office of Early Learning. When the grant awards were released in July, a decrease in the Outreach and Awareness award was realized in the amount of $412, from $10,309 to $9,897. The School Readiness and Voluntary Pre-Kindergarten grant awards received remain as presented. The updated budget reflects this change.

Gailen Spinka motioned to approve the action item. Ryan Hausner seconded the motion. Motion carried unanimously.

Action Item #2017-18-03: Sliding Fee Scale Mrs. Bosanko provided an overview. The included sliding fee scale is an update from the previously approved sliding fee scale, Action Item 2016-17-23. The update is due to a formula error in the template sent by Florida’s Office of Early Learning. The appropriate box in the chart has been corrected.

Gailen Spinka motioned to approve the action item. JJ Kenney seconded the motion. Motion carried unanimously.

Treasurer’s Report Profit & Loss; Budget vs. Actual Report June 2017 Budget vs. Actual by Class Report June 2017

Mrs. Bosanko presented the Treasurer’s Report. The financial reports provided are for period of July 2016 through June 2017. She noted that there are some additional numbers which will be captured in the 13th period invoice to close out the fiscal year.

Mrs. Bosanko stated that the ELCNC received additional funds from OEL to balance the budget for the fiscal year, due to overspending in Direct Services. This reallocation of funds across the state is very helpful to ELCs. There is about $55,000 available to cover expenses which will be captured in the 13th invoice.

Executive Director’s Report Mrs. Bosanko presented the Executive Director’s report to the Board.

Mrs. Bosanko reviewed the Board member representation by county: 35.25 % from Citrus, 35.25 % from Dixie/Gilchrist/Levy, and 29.5% from Sumter.

The FY2016-2017 Match requirement for Citrus County was $72,453.20. The total Match commitment was $72,452.34. The year end deficit was $0.86.

The FY2016-2017 Match expended in Sumter County was $29,019.55. The total Match commitment was $29,060.44. OEL granted a match waiver for Sumter County in the amount of $40,807.96. The year end surplus was $40.89.

The Gold Seal expenditures for the year were $296,713.00. Some funds were shifted from the Administration budget to cover costs.

The current School Readiness enrollment in all five counties is 2,271. The current wait list is 38. Mrs. Bosanko stated that the ELCNC is entering the new fiscal year in a deficit of approximately $1,400,000.00 in Direct Services. Historically, the ELC has entered each fiscal year with a deficit in Direct Services, but this level is somewhat concerning as all SR clients receive 12 months of services now. It is hoped that natural attrition will rectify the Direct Services budget over time. Historically, this occurs around January, but may be different this year due to the 12 months of service. Discussion occurred regarding the recertification rate of families since July 1, and reasons why approximately 55% of families up for renewal did not recertify.

Mrs. Bosanko also stated that the ELCNC is working to increase the Gold Seal rates to the maximum allowable rate of 20%. After discussion, the following motion was proposed.

JJ Kenney motioned to appoint the Executive Committee to study the advisability of increasing the Gold Seal rate in September 2017, following the collection of additional recertification data. Sue Fogarty seconded the motion. Motion approved unanimously, with Ryan Hausner abstaining due to conflict of interest.

Mr. Wardlow noted that any approved increase to the Gold Seal rate could be made retroactive to July 1 or to another date. Mrs. Bosanko noted that there are a variety of staff activities that need to occur to change payment rates for children enrolled in Gold Seal locations.

Ingrid Schaper shared that there is great interest in the Coalition’s new training series on Conscious Discipline. There have been many requests for training in the area of social/emotional development and classroom management. The training program is going to last from August – March, with five training groups totaling approximately 100 teachers. Mrs. Schaper stated that there are a number of centers that are including all of their teachers in the training, which will help those centers change their entire school culture related to discipline of children. She also shared that the TIP stipends to support this training will total approximately $20,000, which is the majority of the TIP budget for the year. Mrs. Bosanko stated that she will work with the Finance Director to try to find other funds within the budget to support the TIP program, so that teachers can receive stipends for other Coalition training activities.

Mrs. Bosanko shared information gathered by Sandra Woodard regarding the types of employment of the SR clients. She and Mrs. Woodard are considering ways to utilize this information to target employers for possible donations.

JJ Kenney motion to approve the Executive Director’s Report. Ryan Hausner seconded the motion. Motion passed unanimously.

New/Unfinished Business Mrs. Bosanko distributed copies of A Framework for Understanding Poverty, by Ruby K. Payne. She encouraged members to request additional copies if they would like to share with coworkers or others in their professional circles.

Next Regular Meeting Date: October 4, 2017 at 9:00 a.m.

Public Input None

JJ Kenney motioned to adjourn at 9:32 a.m. Brian Coleman seconded the motion. Motion carried unanimously.

*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s Main office in Crystal River.

Minutes prepared by Ingrid Schaper

Executive Committee Meeting Draft Minutes September 28, 2017

Members Present: JJ Kenney Rob Wardlow

Members Present Via Phone: Ryan Hausner

Members Absent: Gailen Spinka

Staff Present: Sonya Bosanko Ingrid Schaper Sheri Ellis Tonya Hiers Desirae Rickman

Others Present: Dana Moxley Brian Coleman

Others Present Via Phone: Holly Bussard Darla Huddleston Jeanie Davis

Call to Order, Welcome and Introductions

Rob Wardlow called the meeting to order at 9:06 am.

Approval of Agenda JJ Kenney motioned to approve the agenda. Ryan Hausner seconded the motion. Motion carried unanimously.

Public Input None

Action Items Action Item 2017-18-04 ELCNC FY 2016-2017 Annual Report Mrs. Bosanko shared that the annual report included complies with the requirements of the Office of Early Learning. Mrs. Woodard is working on the annual report that is geared towards community education and marketing of the program.

JJ Kenney motioned to approve the action item. Ryan Hausner seconded the motion. Motion carried unanimously.

Action Item 2017-18-05 Gold Seal Rate Increase Mrs. Bosanko reviewed the points of consideration listed in the action item, and noted that this action is a follow up to the Board’s request for staff to study the impact of raising the Gold Seal differential to 20% for children birth to kindergarten entry in the School Readiness program. After staff study of enrollment patterns, expenditures, and the cost of increasing the Gold Seal differential, it is recommended that the committee approve the increase with an effective date of October 1, 2017.

JJ Kenney motioned to approve the action item. Rob Wardlow seconded the motion. Motion carried unanimously, with Ryan Hausner abstaining due to a conflict of interest.

New/Unfinished Business: None

Public Input: None

Rob Wardlow adjourned the meeting at 9:15 am.

*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s main office.

Minutes prepared by Ingrid Schaper

ACTION ITEM

Date: September 28, 2017 Subject: ELCNC FY 2016-2017 Annual Report Action Item # 2017-18-04

Proposed Board Action Adopt the Early Learning Coalition of the Nature Coast FY 2016-2017 Annual Report.

Budget Considerations: None

Background Information: Chapter 1002.84 (18) states: Each Early Learning Coalition shall: By October 1 of each year, submit an annual report to the office. The report shall conform to the format adopted by the office and must include: (a) Segregation of school readiness program funds, Voluntary Prekindergarten Education Program funds, Child Care Executive Partnership Program funds, and other local revenues available to the coalition. (b) Details of expenditures by fund source, including total expenditures for administrative activities, quality activities, non-direct services, and direct services for children. (c) The total number of coalition staff and the related expenditures for salaries and benefits. For any subcontracts, the total number of contracted staff and the related expenditures for salaries and benefits must be included. (d) The number of children served in the school readiness program, by provider type, enumerated by age and eligibility priority category, reported as the number of children served during the month, the average participation throughout the month, and the number of children served during the month. (e) The total number of children disenrolled during the year and the reasons for disenrollment. (f) The total number of providers by provider type. (g) A listing of any school readiness program provider, by type, whose eligibility to deliver the school readiness program is revoked, including a brief description of the state or federal violation that resulted in the revocation. (h) An evaluation of its direct enhancement services. (i) The total number of children served in each provider facility.

Points of Consideration: The annual report was developed in compliance with Florida’s Office of Early Learning’s annual report policy and procedures.

Effective Date: September 28, 2017

Supporting Documentation: ELCNC FY 2016-2017 Annual Report Prepared by: Ingrid Schaper Submitted by: Sonya Bosanko

Committee or Council Date of Meeting Action Executive Committee September 28, 2017 Approved

Early Learning Coalition of the Nature Coast 2016-2017 Annual Report

MISSION STATEMENT The Coalition will collaborate with parents to integrate a system of services and facilitate quality early

education programs that include linkages to all areas of child development. EVALUATION OF DIRECT ENHANCEMENT SERVICES

Comprehensive Consumer Education: Describe how the Coalition coordinated resource and referral programs specifically related to the provision of comprehensive consumer education to parents and the public regarding participation in the school readiness program and parental choice. The ELCNC offers consumer education through materials available to clients and the public in all three Client Services Departments. In addition, the ELCNC is represented at a variety of community events throughout our five counties, making available to the public a variety of information, including but not limited to information on the ELCNC, SR, VPK, parenting, quality child care, the importance of family literacy, parents as a child’s first teacher, and community support services available to families. The ELCNC implements the Child Passenger Safety Program to ensure children have the opportunity to be transported safely to and from school, to educate parents on safe use of child restraints, and to assist low-income families with obtaining low cost, new car seats and booster seats for their children. Provider Financial Supports: Provide a list of grants, awards, or bonuses offered to school readiness program providers to assist them in meeting applicable state requirements for child care performance standards, implementing developmentally appropriate curricula and related classroom resources that support curricula, providing literacy supports, and providing professional development. Include the qualifying criteria to receive financial supports and related monitoring activities to verify appropriate use of support.

The ELCNC has placed a hold on all quality initiative grant programs, due to the priority on placement of children. This includes our accreditation grant program and mini-grants to support the purchase of educational materials for classrooms. The ELCNC offers the Training Incentive Payment (TIP) Program, which pays a stipend to teachers who participate in ELCNC trainings, as well as reimbursing teachers for training, conferences, and other opportunities offered by other entities. Training and Technical Assistance: Provide a list and description of the trainings and/or technical assistance activities the coalition offered to school readiness program providers, staff, and parents in the following areas: Early Learning Standards Child Screenings and Assessments Developmentally Appropriate Curricula and Character Development Teacher-Child Interactions Age-Appropriate Discipline Practices Health and Safety Nutrition First Aid Recognition of Communicable Diseases Child Abuse Detection and Prevention

The ELCNC offers an extensive provider training program, which includes provider meetings, training on a wide variety of topics, and technical assistance to teachers as needed/requested. The Coalition’s Training Coordinator offers/facilitates a minimum of 45 hours of training per year, throughout the five county region. Inclusion trainings are offered/facilitated quarterly by the Inclusion/Infant/Toddler Specialist, to meet the requirements of the state’s Inclusion Program as outlined in the Child Care Resource & Referral Standard Levels of Service. The Coalition’s Quality Assurance Coordinators offer on-site training to School Readiness providers as requested or as necessary to maintain provider compliance with the ELCNC provider observation tool. ELCNC staff offer trainings related to the VPK program as appropriate.

- Beyond the Big Ideas of Number Sense - Bookmaking with Children - Conversations with Children - Counting and Operating with Numbers - Developmentally Appropriate Environments for Infants and Toddlers - Dual Language Learners - Family Involvement and Cultural Continuity - Individual Differences - Learning Centers - Making Sense of Sets and Numbers - Making the Most of Classroom Interactions - Patterns, Measurement, and Data - Physical Activity in Child Care - Responsive Caregiving for Infants and Toddlers - Shapes and Spatial Relationships - STEM for Young Children - Taming the Potty Monsters - Traveling the Math Path, Big Ideas and Beyond - Visual Supports

Quality Activities for Infant & Toddler Care: Provide a description of the quality activities and services the coalition provided to enhance infant and toddler care.

Trainings offered include information to assist infant and toddler teachers with understanding the needs of younger children and planning appropriate classroom activities to help children master the appropriate skills. Technical assistance is offered to infant and toddler teachers as requested. Teachers of infants and toddlers access the professional development funds available in the Training Incentive Payment Program to attend ELCNC and community training opportunities.

Monitoring: Describe the process for monitoring of compliance with, and enforcement of, applicable state and local requirements.

The ELCNC monitors licensing reports posted by DCF on all licensed contracted School Readiness providers. School Readiness providers are monitored in accordance with applicable state requirements. Technical assistance is provided as requested to assist providers in maintaining compliance with the School Readiness program requirements.

Inclusion: Describe the activities the coalition has implemented to promote inclusive child care including responding to Warm-Line requests by providers and parents and providing developmental and health screenings to school readiness program children.

The ELCNC training program includes a variety of inclusion-related topics. All ELCNC trainings (whether or not they are strictly inclusion-related) include information on adaptations that can be made to meet the needs of all children in attendance. The ELCNC operates an Inclusion Warm Line, which is publicized and posted on the ELCNC website. The Warm Line is available to providers, parents, and others that may be seeking information on inclusion and/or the rights of all children to be served in the least restrictive environment possible. Developmental screenings are offered to all children birth through kindergarten entry, and follow up is completed for children that score with concerns. Developmentally appropriate learning activities are provided to parents of children with identified areas of concern, and assistance is provided to assist parents or caregivers with the referral process, as requested. Technical assistance is provided as requested/approved to classroom teachers.

DATA SUMMARY The following information is based on data collected from July 1, 2016 - June 30, 2017.

Number of children served in the school readiness program, by provider type, enumerated by age and eligibility priority category, reported as the number of children served during the month, the average participation throughout the month

Total number of children disenrolled during the year and the reasons for disenrollment

Total number of providers by provider type

List of any school readiness program provider, by type, whose eligibility to deliver the school readiness program is revoked, including a brief description of the state or federal violation that resulted in the revocation

The ELCNC did not have any providers on these lists.

The total number of children served in each provider facility

FISCAL SUMMARY During the 2016 - 2017 fiscal year, the coalition’s total operating budget was $12,386,367.

Segregation of School Readiness Program funds, Voluntary Prekindergarten Education Program funds, Child Care Executive Partnership Program funds, and other local revenues available to the coalition Program Funds Amount School Readiness funds $ 8,121,954 Voluntary Prekindergarten Education Program funds $ 4,264,413 Child Care Executive Partnership Program funds $ 0.00 Other Local Revenues $ 0.00 Total $ 12,386,367

Details of expenditures by fund source, including total expenditures for administrative activities, quality activities, nondirect services, and direct services for children Other Details of Expenditures School VPK CCEP Local Dollars by Fund Source Readiness Revenues Administrative Activities $ 350,971.20 $ 158,695.97 $ 0.00 $ 0.00 $ 509,667.17 Quality Services $ 739,190.97 $ 0.00 $ 0.00 $ 0.00 $ 739,190.97 Nondirect Services $ 1,724,921.77 $ 169,004.97 $ 0.00 $ 0.00 $ 1,893,926.74 Direct Services for $ 6,387,728.16 $ 4,088,252.49 $ 0.00 $ 0.00 $ 10,475,980.65 Children Total $ 8,041,044.40 $ 4,257,257.46 $ 0.00 $ 0.00 $ 12,298,301.86

Total number of coalition staff and the related expenditures for salaries and benefits. For any subcontracts, the total number of contracted staff and the related expenditures for salaries and benefits Number of Expenditures for Salary and Staff Benefits Early Learning Coalition Staff 31 $ 1,502,662.89 Subrecipient Staff 0 $ 0.00 Total 31 $ 1,502,662.89

ACTION ITEM

Action Item # 2017-18-05 Date: September 28, 2017 Subject: Gold Seal Rate Increase Proposed Board Action: Approve the proposed increase to Gold Seal rates to 20%, effective October 1, 2017. In addition, adopt the following budget amendment to support increase:

Jul '17 – Jun $ Over Proposed Line Item ‘18 Budget Budget Amendment 6100 Contracted Slots Quality 0.00 51,700.00 0.00 -51,700.00 6100-14-01-04 97GSD 53,629.33 283,475 -229,845.67 51,700.00 Total Budget Change 0.00

Budget Considerations: Total budget impact to the FY 2017-2018 budget is ($317.81).

Background Information: During Fiscal Year 2009-2010, gold seal reimbursements were reduced from 20% to 17% due to budget constraints. Currently, the Gold Seal rates range from 16.97% to 17.05%, as the gold seal additives coupled with reimbursement rates cannot exceed a provider’s private pay rates, causing the fluctuation in percentages.

Points of Consideration: The Coalition currently maintains a line item in the approved Fiscal Year 2017-2018 budget for Contracted Slots Quality in the amount of $51,700. The Coalition is not participating in the Contracted Slots Program during this fiscal year, and therefore the dollars have remained earmarked for quality expenditures. The total annual cost for Fiscal Year 2017-2018 of the increase to the Gold Seal rates effective October 1, 2017 will be $52,017.81, and would cause a projected overall deficit of ($317.81).

As of the close of August 2017, the Coalition is projecting a deficit in the Direct Services budget in the amount of ($317,418.33). The below chart represents the recertification percentages calculated from the Eligibility Department for the months of July and August 2017. County Failure to Recertify Recertified Services Citrus 30% 70% Dixie – Gilchrist - Levy 30% 70% Sumter 25% 75%

A total of 361 families’ services under the economically disadvantaged billing group (BG8) recertified after receiving School Readiness services for one year.

Effective Date: October 1, 2017 Supporting Documentation: None

Prepared by: Desirae Rickman, Director of Finance Submitted by: Sonya Bosanko, Executive Director

History of Action Item:

Committee or Council Date of Meeting Action Executive Committee 9/28/2017 Approved

ACTION ITEM

Action Item # 2017-18-06 Date: October 4, 2017 Subject: Disposal of Property Proposed Board Action: Authorize the Executive Director to dispose of the following old or damaged equipment:

Manufactur Serial Grant Tag # Description er Model Number Amount Damage Award No longer ELCNC-0-012 Digital Camera Nikon D40X 3136734 679.99 functional SR/VPK Recording BmM87 No longer ELCNC-0-020 System Sony DST 102567 498.00 functional SR/VPK W99PW- VK4Q6- C9RBK- JGY4M- Utilized for ELCNC-0-025 Laptop Dell PP065 CXD4G 1,891.00 parts SR/VPK 2824763 Vaio 0- No longer ELCNC-00-174 Micro Computer Sony UX280P 3002938 1,999.99 functional SR/VPK BM-87- No longer ELCNC-00-182 Tape Recorder Sony DST 102569 498.00 functional SR/VPK No longer ELCNC-00-184 AMP System PAU PAW96 236070 565.95 functional SR/VPK VGP- 2823533 DDRW- 0- No longer ELCNC-00-186 CD Drive Sony 4 3101117 399.99 functional SR/VPK 1756645 VGPBPL 33- No longer ELCNC-00-187 Battery Sony 6 2002137 349.99 functional SR/VPK DCR- No longer ELCNC-00-250 Video Camera Sony SR82 346912 646.99 functional SR/VPK 9761BAD SCX450 PB12369 No longer ELCNC-09-084 Printer Samsung 0 D 349.95 functional SR/VPK 2UA9160 Utilized for ELCNC-09-095 Tower HP Compaq DX2400 G5D 519.45 parts SR/VPK Scanma 4608809 No longer ELCNC-09-100 Scanner Kodak te M 20 1 499.95 functional SR/VPK

Manufactur Serial Grant Tag # Description er Model Number Amount Damage Award Omniple 28,370.0 Utilized for ELCNC-09-134 Tower Dell x 360 75M6TJ1 0 parts SR/VPK Scanma 4608816 No longer ELCNC-09-139 Scanner Kodak te M 20 0 499.95 functional SR/VPK SCX450 9761BFF No longer ELCNC-09-148 Printer Samsung 0 QA0004E 349.95 functional SR/VPK 2UA9160 Utilized for ELCNC-09-153 Tower HP Compaq DX2400 06N 519.95 parts SR/VPK Scanma 4608773 No longer ELCNC-09-168 Scanner Kodak te 1120 9 499.95 functional SR/VPK 0004f21d 28,370.0 No longer ELCNC-09-318 Phone Poly Com IP501 od78 0 functional SR/VPK Computer and 9211095 No longer ELCNC-09-326 Monitor HP X193W 5340 895.87 functional SR/VPK 9190490 No longer ELCNC-09-346 Monitor Acer H243H 3540 304.99 functional SR/VPK Surveillance BL- 9FBXC00 No longer ELCNC-09-500 Camera Panasonic C140A 2148 250.00 functional SR/VPK Surveillance BL- 9FBXC00 No longer ELCNC-09-501 Camera Panasonic C140A 2125 250.00 functional SR/VPK Surveillance BL- 9FBXC00 No longer ELCNC-09-502 Camera Panasonic C140A 2165 250.00 functional SR/VPK Wireless GNS- GNS1150 No longer ELCNC-09-524 Ethernet Bridge GNS 1150 081508A 607.98 functional SR/VPK No longer ELCNC-10-028 24 Port Switch Dell PC 824 CKYZFH1 327.99 functional SR/VPK Optiplex No longer ELCNC-10-031 Tower Dell 755 JTWSKF1 312.00 functional SR/VPK SCH- 9900011 No longer ELCNC-11-012 Tablet Samsung 1815 3418501 479.99 functional SR/VPK

Budget Considerations: None

Background Information: The Coalition is required to maintain an inventory list of all assets purchased with grant funds. The disposal of such assets must be approved by the Board and recorded in the Coalition’s accounting system.

Points of Consideration: The disposal of grant funded assets must be approved by the awarding agency.

Effective Date: October 4, 2017, or the date approved by the awarding agency whichever is later. Supporting Documentation: None

Prepared by: Desirae Rickman, Director of Finance Submitted by: Sonya Bosanko, Executive Director

History of Action Item:

Committee or Council Date of Meeting Action

Early Learning Coalition of the Nature Coast, Inc. Budget vs. Actual Report August 2017

Jul - Aug 17 Budget $ Over Budget % of Budget Income 1002 Cash Transfer 10,420.00 4000 Contracts, Grants & Other 4000-01 State & Federal Grants 2,163 ,798. 4000-01-01 SR Income 82 1,354,622.00 809,176.82 159.74% 920,4 4000-01-02 VPK Income 66.19 716,854.00 203,612.19 128.4% 4000-01-03 O&A 0.00 1,648.00 -1,648.00 0.0% 4000-01-04 PFP Project Income 0.00 0.00 0.00 0.0% Total 4000-01 State & Federal Grants 3,084,265.01 1,011,141.01 148.77% 4000-03 Match Income 4000-03-01 United Way 7,17 4000-03-01-01 Citrus County 7.50 10,0 00.0 4000-03-01-05 Sumter County 0 17,17 Total 4000-03-01 United Way 7.50 Total 4000-03 Match Income 17,177.50 4000-04 Gifts,Donations,Pledges 4000-04-01 Match Income 10,0 00.0 4000-04-01-01 Citrus County 0 10,00 Total 4000-04-01 Match Income 0.00 Total 4000-04 Gifts,Donations,Pledges 10,000.00 Total 4000 Contracts, Grants & Other 3,111,442.51 2,073,124.00 150.09% 4006 Interest Income 98.49

Jul - Aug 17 Budget $ Over Budget % of Budget 4020 Other Miscellaneous Rev 4042 Match Income 4042-01 Match Income Citrus 619. 4042-01-02 Suncoast Business 28 619.2 Total 4042-01 Match Income Citrus 8 4042-02 Match Income Sumter 525. 4042-02-01 Preschool 4 All Ball 00 525.0 Total 4042-02 Match Income Sumter 0 Total 4042 Match Income 1,144.28 4060 Child Passenger Safety 2,500 4060-01 Unrestricted CPS Funds .00 760.0 4060-03 CPS Seat Income 0 Total 4060 Child Passenger Safety 3,260.00 Total 4020 Other Miscellaneous Rev 4,404.28 Total Income 3,126,365.28 1,053,241.28 150.81% Gross Profit 3,126,365.28 1,053,241.28 150.81% Expense 5300 (Shared Cost Pool) 5304 Payroll Expense -55,775.09 Total 5300 (Shared Cost Pool) -55,775.09 5400 (Unrestricted Expense) 726.28 6040 - Child Passenger Safety 6040-03 CPS Child Seats 883.16 6040-04 Travel 227.40 Total 6040 - Child Passenger Safety 1,110.56 6100 Program Expenses 6100-01 Staff Development 6100-01-01 Staff Development 6100-01-01-01 Staff Development 0.00 0.00 0.00 0.0% 6100-01-01-02 Emp Certification 0.00 166.00 -166.00 0.0% 375. 6100-01-01-04 Conferences 00 166.00 209.00 225.9% 375.0 Total 6100-01-01 Staff Development 0 332.00 43.00 112.95% 865.5 6100-01-02 Tuition Reimbursemen 4 Total 6100-01 Staff Development 1,240.54 908.54 373.66% 6100-02 Professional Services 6100-02-02 Audit 0.00 3,034.00 -3,034.00 0.0% 6100-02-03 IT 0.00 332.00 -332.00 0.0% 6100-02-04 Legal 0.00 40.00 -40.00 0.0% 720.5 6100-02-07 Printing & Reproduct 0 666.00 54.50 108.18%

Jul - Aug 17 Budget $ Over Budget % of Budget 590.0 6100-02-08 Repair & Maint 0 166.00 424.00 355.42% 6100-02-09 Other 0.00 332.00 -332.00 0.0% Total 6100-02 Professional Services 1,310.50 -3,259.50 28.68% 6100-03 Occupancy 3,733 6100-03-01 Electricity .75 2,832.00 901.75 131.84% 1,475 6100-03-02 Facility Maint .65 1,666.00 -190.35 88.57% 28,43 6100-03-03 Office Lease 5.34 14,248.00 14,187.34 199.57% 1,886 6100-03-04 Waste .65 670.00 1,216.65 281.59% 190.4 6100-03-05 Water 2 266.00 -75.58 71.59% 545.4 6100-03-06 Storage 8 626.00 -80.52 87.14% 257.8 6100-03-07 Sewer 6 280.00 -22.14 92.09% Total 6100-03 Occupancy 36,525.15 15,937.15 177.41% 6100-04 Postage, Freight, Deliv 6100-04-01 Postage 80.46 2,000.00 -1,919.54 4.02% Total 6100-04 Postage, Freight, Deliv 80.46 -1,919.54 4.02% 6100-05 Rentals 1,718 6100-05-01 Office Equipment .66 2,182.00 -463.34 78.77% Total 6100-05 Rentals 1,718.66 -463.34 78.77% 6100-06 Supplies 2,228 6100-06-01 Office Supplies .23 3,166.00 -937.77 70.38% Total 6100-06 Supplies 2,228.23 -937.77 70.38% 6100-07 Communications 2,751 6100-07-01 Office Phones .19 1,832.00 919.19 150.17% 917.1 6100-07-02 Cell Phones 4 1,666.00 -748.86 55.05% 2,955 6100-07-03 Internet .27 2,250.00 705.27 131.35% Total 6100-07 Communications 6,623.60 875.60 115.23% 6100-08 Insurance 3,457 6100-08-01 D & O .29 832.00 2,625.29 415.54% 1,119 6100-08-03 General Liability .85 666.00 453.85 168.15% 7,007 6100-08-04 Worker's Comp .53 2,332.00 4,675.53 300.49% 6100-08-06 Other Insurance 19.99 0.00 19.99 100.0% Total 6100-08 Insurance 11,604.66 7,774.66 302.99% 6100-09 Tangible Personal Prop 6100-09-01 Equip =>$1,000 6100-09-01-01 Elec Equip 0.00 0.00 0.00 0.0% Total 6100-09-01 Equip =>$1,000 0.00 0.00 0.00 0.0% 6100-09-02 Equip =<1000 6100-09-02-01 Computers

Jul - Aug 17 Budget $ Over Budget % of Budget 0.00 832.00 -832.00 0.0% 1,93 8.93 0.00 1,938.93 100.0% 1,93 Total 6100-09-02-01 Computers 8.93 832.00 1,106.93 233.04% 6100-09-02-02 Non Fixed Assets 0.00 82.00 -82.00 0.0% 0.00 82.00 -82.00 0.0% Total 6100-09-02-02 Non Fixed Assets 0.00 164.00 -164.00 0.0% 6100-09-02-03 Electronic Equip 241. 35 0.00 241.35 100.0% 241. Total 6100-09-02-03 Electronic Equip 35 0.00 241.35 100.0% 2,180 Total 6100-09-02 Equip =<1000 .28 996.00 1,184.28 218.9% Total 6100-09 Tangible Personal Prop 2,180.28 1,184.28 218.9% 6100-10 Quality 218.9 6100-10-01 Classroom Materials 0 6100-10-02 Training Materials 0.00 1,666.00 -1,666.00 0.0% 6100-10-03 Educ & Outreach 0.00 0.00 0.00 0.0% 1,807 6100-10-05 Scholarships .50 4,166.00 -2,358.50 43.39% Total 6100-10 Quality 2,026.40 -3,805.60 34.75% 6100-11 Travel 2,057 6100-11-01 Travel In-State (OA) .69 832.00 1,225.69 247.32% 2,402 6100-11-03 Travel - Local .15 4,166.00 -1,763.85 57.66% 6100-11-04 Travel - Board 32.28 82.00 -49.72 39.37% Total 6100-11 Travel 4,492.12 -587.88 88.43% 6100-12 Other Expenses 625.9 6100-12-01 Bank Fees (Inc ACH) 6 666.00 -40.04 93.99% 6100-12-02 Software 0.00 332.00 -332.00 0.0% 6100-12-03 Web Services 6100-12-03-02 Web Serv - Other 0.00 66.00 -66.00 0.0% Total 6100-12-03 Web Services 0.00 66.00 -66.00 0.0% 6100-12-04 Other Emp Expend 0.00 50.00 -50.00 0.0% 210.0 6100-12-05 Dues & Subscrip 0 516.00 -306.00 40.7% 660.3 6100-12-06 Tax, License, Fee 1 166.00 494.31 397.78% 6100-12-08 Misc/Other Current 0.00 166.00 -166.00 0.0% 6100-12-09 Advertising 852. 6100-12-09-01 Ad - General 49 758.00 94.49 112.47% 114. 6100-12-09-02 Ad - Legal 33 232.00 -117.67 49.28% 966.8 Total 6100-12-09 Advertising 2 990.00 -23.18 97.66% Total 6100-12 Other Expenses 2,463.09 -488.91 83.44%

Jul - Aug 17 Budget $ Over Budget % of Budget 6100-13 Employer Prov Sal & Ben 180,6 6100-13-01 Salaries 37.95 191,414.00 -10,776.05 94.37% 13,55 6100-13-02 Payroll Taxes 8.00 16,886.00 -3,328.00 80.29% 6100-13-03 Benefits - Reemploy 0.00 482.00 -482.00 0.0% 11,93 6100-13-04 Health Benefits 5.52 27,508.00 -15,572.48 43.39% 15,81 6100-13-05 Retirement Benefits 4.39 18,288.00 -2,473.61 86.47% 3,452 6100-13-06 Life,Disabiity,Other .74 6,148.00 -2,695.26 56.16% Total 6100-13 Employer Prov Sal & Ben 225,398.60 -35,327.40 86.45% 6100-14 Direct Services - Child 6100-14-01 School Readiness 6100-14-01-01 97C00 0.00 25,1 55.7 6100-14-01-02 97G00 2 21,132.00 4,023.72 119.04% 104, 116. 6100-14-01-03 97GNW 83 116,230.00 -12,113.17 89.58% 53,6 29.3 6100-14-01-04 97GSD 3 47,244.00 6,385.33 113.52% 757, 588. 6100-14-01-05 97P00 15 629,004.00 128,584.15 120.44% 251, 586. 6100-14-01-06 97R00 93 243,026.00 8,560.93 103.52% 6100-14-01-07 97GTA 0.00 0.00 0.00 0.0% 31,6 67.2 6100-14-01-08 Match 4 6100-14-01-11 97CSO 0.00 0.00 0.00 0.0% 6100-14-01-12 97CSD 0.00 0.00 0.00 0.0% 6100-14-01-13 97CSQ 0.00 8,616.00 -8,616.00 0.0% 1,223 ,744. Total 6100-14-01 School Readiness 20 1,065,252.00 158,492.20 114.88% 6100-14-02 VPK 344, 545. 6100-14-02-01 VPPRS - School Yr 35 688,222.00 -343,676.65 50.06% 15,3 18.8 6100-14-02-02 VPPRS - Summer 8 0.00 15,318.88 100.0% 6100-14-02-03 VPKSD 0.00 0.00 0.00 0.0% 35,6 46.1 6100-14-02-04 VPPRP Prepay 2 395,5 Total 6100-14-02 VPK 10.35 688,222.00 -292,711.65 57.47% Total 6100-14 Direct Services - Child 1,619,254.55 -134,219.45 92.35% 6100-15 VPK Awareness Grant 6100-15-01 VPMNI 0.00 1,648.00 -1,648.00 0.0% Total 6100-15 VPK Awareness Grant 0.00 -1,648.00 0.0%

Jul - Aug 17 Budget $ Over Budget % of Budget 6100-16 Program Advance 742,4 6100-16-01 SR Advance 27.00 512,1 6100-16-02 VPK Advance 50.00 Total 6100-16 Program Advance 1,254,577.00 6100-17 Performance Pilot Proje 1,998 6100-17-01 97PFA .24 0.00 1,998.24 100.0% 6100-17-03 97PMC 0.00 0.00 0.00 0.0% 6100-17-05 97PFPHN 0.00 0.00 0.00 0.0% 6100-17-06 97PFPPR 0.00 0.00 0.00 0.0% 6100-17-07 97PFPCL 0.00 0.00 0.00 0.0% 6100-17-08 97PFT 0.59 0.00 0.59 100.0% Total 6100-17 Performance Pilot Proje 1,998.83 1,998.83 100.0% Total 6100 Program Expenses 3,173,722.67 2,073,124.00 153.09% 8000 - Provider Disbursement 8000-01 SR 0.00 8000-02 VPK 0.00 8000-03 VPK PP 0.00 8000-04 CSQ 0.00 Total 8000 - Provider Disbursement 0.00 Total Expense 3,119,784.42 1,046,660.42 150.49% Net Income 6,580.86 6,580.86 100.0%

Executive Director’s Report

Membership:

Board Executive Marketing Committee 1. Members 1. Committee 1. Barbara Locke 2. Alexa Mills 2. Rob Wardlow 2. Gailen Spinka 3. Barbara Locke 3. JJ Kenney 3. Ryan Hausner 4. Connie Mahan* 4. Gailen Spinka 4. Holly Bussard 5. Dale French Ryan Hausner 6. Darla Review Hearing Committee 7. Huddleston* 1. Administrative 1. Linda Barber 8. Gailen Spinka* 2. Committee 2. Jeanie Davis 9. Heidi Rand 3. Rob Wardlow 3. Blake Fugate 10 Jeanie Davis 4. Gailen Spinka 4. Ryan Hausner . JJ Kenney* 5. JJ Kenney 5 Gailen Spinka 11 Linda Barber 6 Jeanie Davis . . Blake Fugate* . Ryan Hausner 12 Robert Sonya Warden . Bradburn 13 Rob Wardlow* . Ryan Hausner 14 Brian Coleman *Indicates Private Sector . Sonya Warden 15 Sue Cohill . Fogarty* 16 . 17 .

1. The following chart provides Board Member representation by ELCNC regions. Citrus Dixie, Gilchrist, and Sumter 6 Members Levy 5 Members (35.25%) 6 Members (29.5%) (35.25%) 1. Gailen Spinka 1. Alexa Mills 1. Connie Mahan 2. JJ Kenney 2. Barbara Locke 2. Heidi Rand 3. Linda Barber 3. Dale French 3. Jeanie Davis 4. Rob Wardlow 4. Blake Fugate 4. Robert 5. Brian Coleman 5. Ryan Hausner Bradburn 6. Sue Cohill 6. Sonya Warden 5. Darla Fogarty Huddleston

2. There are seven Private Sector Members, which represents 41% of the Board.

3. The ELCNC’s goal is to recruit an additional Sumter County Private Sector Board Member. If the ELCNC achieves this goal, all regions will be represented equally and private sector membership will represent 44% of the Board.

Finance Department Update: Jan-18 $25,975.40 $151,669 School Readiness Match Report and Projections: Feb- 18 $25,975.40 $125,693 Mar- Citrus Sumter 18 $25,975.40 $99,718 Month County County Status Apr- July $7,972.63 $7,860.84 Actual 18 $25,975.40 $73,742 May- August $7,771.89 $8,061.88 Actual 18 $25,975.40 $47,767 $8,061.8 Project Jun-18 $25,975.40 $21,792 September $7,771.89 8 ed $8,061.8 Project October $7,771.89 8 ed Enrollment: The $8,061.8 Project following represents November $7,771.89 8 ed School Readiness $8,061.8 Project and VPK enrollment December $7,771.89 8 ed by county: $8,061.8 Project Coun # of SR children January $7,771.89 8 ed ty enrolled $8,061.8 Project February $7,771.89 8 ed Citrus 874 $8,061.8 Project Dixie 49 March $7,771.89 8 ed Gilchri $8,061.8 Project 121 April $7,771.89 8 ed st $8,061.8 Project Levy 460 May $7,771.89 8 ed Sumte 601 $8,061.8 Project r June $7,771.89 8 ed Total 2,105 $93,463.4 $96,541. Project Total 2 52 ed School Readiness Total Match Committed $53,630.12 $0.00 Waitlist: ($39,833.3 ($96,541. Variance 0) 52)

Gold Seal Report and Projections: GOLD SEAL PROVIDER REPORT School Readiness Total Gold Seal Budget: $335,175 Total INT Budget

Total Gold Seal Month Expenditures Remaining Budget Jul-17 $27,653.93 $307,521 Aug- 17 $25,975.40 $281,546 Sep- 17 $25,975.40 $255,570 Oct- 17 $25,975.40 $229,595 Nov- 17 $25,975.40 $203,619 Dec- 17 $25,975.40 $177,644 Augu -

st Infa Toddl Tw Thr Fo Fiv S. Tot May $16.15 23 $44,956.40 $16,854 P May 121 nt er o ee ur e A. al .99 2017 -

Jun $16.15 21 $41,047.15 $57,902 P Jun Citrus 11 9 16 10 3 4 12 65 121 .13 Dixie 0 0 1 0 0 0 0 1 - Tota $515,421.1 Tota Gilchri 260 $57,902 D 0 2 0 0 0 0 1 3 l 3 l st .13 Levy 3 2 6 0 2 1 9 23 Sumter County $ Sumte Budget Amount: 1 8 2 7 4 2 6 15 44 # of # r Avg Mon Kids of Actual Stat Mon Total 22 15 30 14 7 11 37 136 Daily Balance th Serv Day Child Care us th Rate Citrus County ed s $1,778,8 Budget Amount: $ July 595 $14.47 21 $180,770.22 A July 2 59.78 # of # Avg $1,597,5 Mon Kids of Actual Stat Mon Aug 601 $13.12 23 $181,334.43 A Aug Daily Balance 25.35 th Serv Day Child Care us Rate ed s $165,566.2 $1,431, Sept $13.12 21 P Sept $2,309,9 601 2 959.13 July 886 $12.38 21 $230,374.16 A 79.84 $2,091,4 $173,450.3 $1,258, Aug 874 $10.87 23 $218,550.39 A Aug Oct $13.12 22 P Oct 29.45 601 2 508.81 $199,546.0 $1,891, Sept $10.87 21 P Sept 874 1 883.44 $173,450.3 $1,085, Nov $13.12 22 P Nov $209,048.2 $1,682, 601 2 058.48 Oct $10.87 22 P Oct 874 0 835.24 $209,048.2 $1,473, $165,566.2 $919,49 Nov $10.87 22 P Nov Dec $13.12 21 P Dec 874 0 787.04 601 2 2.26 $199,546.0 $1,274, Dec $10.87 21 P Dec $181,334.4 $738,15 874 1 241.04 Jan $13.12 23 P Jan $218,550.3 $1,055, 601 3 7.83 Jan $10.87 23 P 874 9 690.65 $190,043.8 $865,64 $157,682.1 $580,47 Feb $10.87 20 P Feb Feb $13.12 20 P Feb 874 2 6.83 601 1 5.72 $209,048.2 $656,59 Mar $10.87 22 P Mar $173,450.3 $407,02 874 0 8.63 Mar $13.12 22 P Mar $199,546.0 $457,05 601 2 5.40 Apr $10.87 21 P Apr 874 1 2.62 $218,550.3 $238,50 $165,566.2 $241,45 May $10.87 23 P May Apr $13.12 21 P Apr 874 9 2.23 601 2 9.18 $199,546.0 $38,956 Jun $10.87 21 P Jun $181,334.4 $60,124 874 1 .22 May $13.12 23 P May 601 Tota $2,501,397. $38,956 Tota 3 .75 260 S l 78 .22 - $165,566.2 Jun $13.12 21 $105,44 P Jun Gilchrist County 601 2 Budget Amount: $ 1.47 4 - # of # Tota $2,065,071. Tota Avg 260 $105,44 D Mon Kids of Actual Stat Mon l 47 l Daily Balance 1.47 th Serv Day Child Care us Rate ed s Education Department Update: $409,253 July 121 $18.99 21 $48,265.50 A July – August, 2017 .50 $364,297 School Readiness Child Screening Aug 121 $16.15 23 $44,956.40 A Aug .10 Program $323,24 Sept $16.15 21 $41,047.15 P Sept 121 9.95 # of screenings $280,24 Oct $16.15 22 $43,001.77 P Oct completed by 1,696 121 8.18 $237,24 parents/caregivers Nov $16.15 22 $43,001.77 P Nov 121 6.40 # of # of training hours $196,19 Dec $16.15 21 $41,047.15 P Dec 121 9.26 parents/caregivers 271 provided or facilitated $151,24 Jan $16.15 23 $44,956.40 P who opted out of 121 2.86 $112,15 screening Feb $16.15 20 $39,092.52 P Feb 121 0.33 # of screenings with 676 $69,148 Mar $16.15 22 $43,001.77 P Mar 121 .56 noted areas of (40% of children # of training $28,101 Apr $16.15 21 $41,047.15 P Apr concern screened) participants 121 .41 # of referrals 255 TIP Program provided (15% of children expenditures screened) * Misuse rate is calculated by subtracting the number of correct seats and new installations from the total number of inspections completed, and dividing the balance by the total. Contract Monitoring Activities ** Client fees from seats provided through the Citrus Sheriff’s office are provided to the ELC for the car seat program. School Readiness Program # of*** participating Client fees from seats provided by the Sumter Sheriff’s programsoffice are used by the Sheriff’s office to purchase additional # of monitors # ofseats MMCI for theirtraining technicians to distribute. completed 0 hours offered by ELC staff Average score 0 # of MMCI achieved participants Common concerns NA # of TA visits noted conducted # of participants in Voluntary Prekindergarten Program Early Learning Florida courses # of monitors 0 completed Average score 0 achieved Common concerns NA noted

Child Passenger Safety Program Activities Citrus ELC and Sheriff

Number of inspections 32 completed Number of seats correct upon 5 arrival Number of installations for 5 newborns % of seats incorrect upon arrival 68.7% (misuse rate)* Total number of seats provided (includes installations for 16 newborns) Number of caregivers educated 19 Number of community events 4 attended Number of contacts at 80 community events Number of media releases 15 Client fees collected $435**

Donations received United Way monthly + 5 $15 vouchers from Agape’ House Grant Writing United Way of Lake Public Relations Update: & Sumter Counties CSX Railways July – August 2017 Beyond our Rails Check Presentation – Insight Credit Union Donation Agency Presentations United Way United Way Lake & of Lake & Sumter Counties Site Visit Sumter Grant Writing Workshop

Event Sponsorship, Community Involvement Dixie Sumter – Citizens Transportation Disadvantaged Coordinating First Bank, Sumter Board Meeting County Sheriff’s United Way Lake & Office Benevolent Sumter Annual Partners Meeting Fund and Frontier Sumter Board of Title County Commission Meeting Gilchrist Community Wide Initiatives United Way Transportation Disadvantaged Coordinating Lake & Sumter / Master Teacher Program League of Board Mtg Women Voters VPK Study, Sumter Kids Central American Wildwood Family Resource Center Mtg Association of University Women VPK Study, Sumter County Sumter County Children’s Alliance Mtg Preschool 4 ALL Levy Ball Sponsorship Recruitment Visits – The Transportation Disadvantaged Coordinating Villages Board Mtg Preschool 4 ALL Citrus Ball Sponsorship Recruitment Visits – Transportation Disadvantaged Coordinating Wildwood Board Mtg Sumter Affordable Housing Advisory Council Mtg United Way Citrus Event – Curry’s Roofing Tri-County Community Resource Center Mtg – Chiefland Department of Children & Families Child Abuse Prevention Monthly Conference Call

Sumter Small Business Administration Marketing Seminar Eligibility Department Update:

Eligi bility Depa rtme nt Upda te: ALL COUNTY Ju Au Marc Jun Referral Type 2017-18 Oct Nov Jan Feb April M TOTAL TOTAL l g h e a TO DATE PS (Protective Service) Citrus 9 11 25 Child from a family under DCF's supervision for abuse or neglect DGL 4 5 10 55 Sumter 6 10 20 PI (Protective Investigation) Citrus 6 4 10 Child from a family that DCF is investigating for child abuse or neglect DGL 2 2 5 26 Sumter 5 3 11 FOSTER Citrus 0 3 3 Child placed in foster care under DCF's supervision due to abuse or neglect DGL 2 1 3 13 Sumter 6 1 7 CAREERSOURCE 1 Citrus 5 21 Needy families receiving cash assistance required 6 to participate in job training DGL 2 0 4 25 and support services Sumter 0 0 0 D. VIOLENCE Citrus 1 0 1 Child in custody of parent that is a victim of domestic violence and residing in a DGL 0 0 0 4 certified domestic violence center Sumter 2 1 3 DIVERSION Citrus 0 0 0 Family participating with department prescribed activities: education, health DGL 2 0 2 9 services, work program Sumter 0 4 7 HOMELESS Citrus 0 0 0 Child in custody of parent that has been declared homeless by a DCF designated DGL 3 0 3 3 lead agency Sumter 0 0 0