Pohnpei, Federated States of Micronesia

SCIENTIFIC COMMITTEE NINTH REGULAR SESSION

Pohnpei, Federated States of Micronesia 6-14 August 2013

MEETING NOTICE AND INFORMATION WCPFC-SC9-2013/01

In accordance with the Commission Rules of Procedure, the ninth regular session of the Scientific Committee of the Commission for the Conservation and Management of Highly Migratory Fish stocks in the Western and Central Pacific Ocean (WCPFC-SC9) will be held in Pohnpei, Federated States of Micronesia, 6 (Tue) – 14 (Wed) August 2013. Heads of Delegation Meeting will be held on Monday, 5 August 2013. The venue of the meeting will be the COM/FSM China Friendship Sport Center, Palikir, Pohnpei State, Federated States of Micronesia.

The following documents are posted on the SC9 website with this Notice:  Provisional agenda for the meeting (WPCFC-SC9-2013/02);  Provisional annotated agenda for the meeting (WPCFC-SC9-2013/03);  Indicative schedule for the meeting (WPCFC-SC9-2013/04); and  Registration form (WPCFC-SC9-2013/05).

CCMs and observers who wish to participate are requested to provide the Secretariat with contact details for official contacts, designated representatives, alternate representatives and advisers by Friday, 12 July 2013.

SC9 meeting structure

As decided at SC8, SC9 and future meetings will have four theme sessions only (Data and Statistics, Ecosystem and Bycatch, Management Issues, and Stock Assessment). During the SC9, three steering committee meetings will be held: Japan Trust Fund, Pacific Tuna Tagging Project, and West Pacific East Asia Oceanic Fisheries Management Project. Informal small group meetings may be held in the margins of the plenary.

Registration

Participants are encouraged to use web registration (See http://www.wcpfc.int/meetings/2013/9th- Regular-Session-Scientific-Committee). In the event the web access is not available, the completed registration form should be submitted to the Secretariat by email ([email protected] or fax +691 320 1108) by Friday, 12 July 2013. For those delegations with more than one delegate, we would prefer registrations to be submitted in batches by a key contact for each Member/Observer.

1 Heads of Delegation (HOD) meeting

Heads of Delegation meeting will be held at the PNG Room, Secretariat, on Monday, 5 August 2013 at 16:00 hours, convened by the SC Chair Ludwig Kumoru. All SC officers including theme conveners are expected to attend. The agenda for the HOD meeting will be posted in due course.

Submission of Papers

The procedure for submission of papers for SC9, as determined at SC2, will be as follows:

1) Annual Report – Part 1

Annual Report to the Commission – Part 1 (available at http://www.wcpfc.int/guidelines- procedures-and-regulations with Addendum) shall be submitted to the WCPFC Secretariat (BOTH [email protected] and [email protected]) by 6 July 2013.

)2 Submission of document titles and abstracts

The title of a paper proposed for presentation to the meeting, including an abstract, should be submitted to the relevant Theme conveners as listed below, the SC Chair (Mr Ludwig Kumoru, [email protected]), and WCPFC Secretariat ([email protected]), as early as possible but no later than 1 July 2013 (five weeks in advance of the start of SC9). Theme Conveners, in consultation with the author(s) and the SC Chair, will have the final say on which Theme will consider each paper, which papers are presented (i.e. working papers), and which are simply provided for information (information papers). Document numbers will be allocated at this time by the Theme convener, in consultation with the Secretariat, for document management. Guidelines for submitting Meeting Papers (WCPFC-SC9-2013/06) will be posted in due course.

Theme Convener Email Data and Statistics Nannette Malsol (Palau) [email protected] Jon Brodziak (USA) [email protected] Stock Assessment Miki Ogura (Japan) ogura @fra.affrc.go.jp Robert Campbell [email protected] Management Issues (Australia) Ecosystem and Aisake Batibasaga (Fiji) [email protected] Bycatch Mitigation Stephen Brouwer (NZ) [email protected]

)3 Submission of full papers

All papers, including an abstract that specifically addresses the agenda item under consideration, must be submitted to the WCPFC Secretariat ([email protected]) and to the relevant conveners in electronic form by 19 July 2013 (20 days in advance of the start of SC9). Papers that are not available in advance of the meeting may not be discussed at the meeting.

)4 All documents on SC9 website

All papers received will be posted on the SC9 website by Friday, 19 July 2013. All participants will be responsible for downloading their papers and printing them out, should that be desired. Limited printing and photocopying services will be available at the meeting venue.

2 Funding for Developing Countries and Participating Territories

The Commission will fund the participation (a daily allowance and most direct economical airfare) of one representative from each developing country and participating territory that is a member of the Commission. Formal nominations for participants to receive this support should be submitted to the Secretariat ([email protected]) under the signature of their WCPFC Official Contact for qualifying developing countries and participating territories as early as possible, but strictly no later than Friday, 12 July 2013.

Visa to visit the Federated States of Micronesia

All participants visiting Federated States of Micronesia should pass through either Honolulu or Guam airport, where they are required to have a US transit visa.

Visitors to the Federated States of Micronesia do not require an entry permit for stays up to 30 days; howe ver you must have an onward ticket and a passport valid for at least 120 days. An entry permit is required for visits longer than 30 days, extendable up to one year.

Airlines and airport Transfers

United Airlines depart either Guam or Honolulu every other day to stop by Pohnpei (Guam-Chuuk- Pohnpei-Kosrae-Kwajalein-Majuro-Honolulu). The flights are often fully booked, an early reservation is highly recommended. Please refer to the United Airlines website below for more details. http://www.united.com/web/en-US/default.aspx?root=1

Transport from the Pohnpei Airport to the hotels in Pohnpei is available by hotel airport transport. Please contact your hotels for transportation arrangement.

Currency in FSM

The currency used in the Federated States of Micronesia is the U.S. dollar. ATM cash machines are availa ble in Pohnpei (Bank of Guam and Palm Terrace Supermarket).

Pohnpei, Federated States of Micronesia

Background information about Pohnpei, including city maps and weather details, is available at many we bsites, including http://www.visit-micronesia.fm/index.html

Accommodation

Available accommodation is listed in Table 1 below. Those participants needing accommodation should book directly with the hotel of their choice as soon as possible. All rates noted below are tax inclusive. So me alternative accommodation options may also be available.

Table 1. Accommodation in Pohnpei Room Rates No. of Hotel Amenities (tax included) Rooms Cliff Rainbow Hotel Single: Air-conditioned rooms, 25 Deluxe [email protected] Standard $ 42.40 cable TV, free internet, rooms

3 m Deluxe $ 95.40 direct dial telephones, 10 Standard Ph: (691) 320-2415 Double Deluxe $106.00 refrigerators, airport Rooms Suite $143.10 shuttle pick-up and drop- 1 Suite off. Restaurant onsite. South Park Hotel Old Wing Each room equipped with 17 Rooms [email protected] Single $ 53.00 air-conditioner, www.southparkhotel.net Double $63.60 refrigerator, internet. Ph: (691) 320-3230 New Wing The rooms also have a Single $106.00 nice view of Sokehs Bay Double $127.20 harbor. Complimentary Triple $159.00 airport transfer . Restaurant onsite. Sea Breeze Hotel Single: Air-condition, telephone, 25 Rooms [email protected] Ocean view $ 70.85 refrigerator, cable TV, reservations@pohnpeiseabreez WCPFC view $ 59.95 Free internet, Shuttle bus e.com Double: for airport transfers, Ph: (691) 320-2065/320-2066 Ocean view $ 81.75 Restaurant onsite. WCPFC view $ 70.85 Triple: Ocean view $ 81.75 WCPFC view $92.65 Yvonne Hotel Single $65.00 Located in Town. Rooms 3 Deluxe [email protected] Deluxe $75.00 equipped with air- rooms and Ph: (691) 320-5130/1248 ($20 for additional person conditioner, refrigerator, 22 Standard on above rooms) cable TV, laundry rooms facilities, and telephone. Five of the rooms have cooking facilities. Restaurant and meeting facility; Available conference room and private meeting room. Oceanview Hotel – East Wing Single rooms - $79.90 Air conditioned rooms, 7 Rooms [email protected] Inclusive tax TV, Refrigerator, Phone, Ph: (691) 320-5075 Internet, free airport pickup Oceanview Hotel – West Wing Single: Air conditioned rooms, 9 Rooms [email protected] Ocean View $ 89.68 internet, restaurant on site, 4 Cottages www.fm/oceanview Mountain View $79.50 airport pickup or drop off; Ph: (691) 320-7978 Double: $25 for additional person Ocean View $132.50 Mountain View $121.90 Cottages: $65.00 Package deals available ranging from $122 to $192 China Star Hotel 2nd Floor Rooms Air-conditioned rooms, 28 Rooms [email protected] Single $ 60 refrigerator, telephone and (691) 320-4390/1789 Double $ 78 TV. Close to airport. 3rd Floor Rooms Free airport transfer Single $ 68 available. Restaurant

4 Double $ 78 2 Suites $ 98 Pacific Skylight Single $ 66.00 Air-conditioned rooms, 18 Rooms [email protected] Double $ 88.00 TV, refrigerator and free (691) 924-6022/924-7137 Triple $108.00 airport transfer. 7 Star Inn Single $ 78.75 Air conditioned, Cable 5 Singles [email protected] Double $ 89.25 TV, Internet, 7 Double www.7starsinn.fm Deluxe $99.75 Restaurant and 3 Deluxe (691)320-6383/320-6147 Bar/Lounge onsite. Joy Hotel Single $ 79.50 Air conditioned 10 Rooms [email protected] Double $ 100.70 Ph: (691)320-2477/2447 PCR Hotel Single $ 75.00 Air-conditioned rooms; 10 Rooms [email protected] Double $ 85.00 Free [email protected] Wi-Fi internet; Ph: (691) 320-7845 Complimentary airport Contact Mrs. Porter (691) 920- transfers, 6461 Restaurant on site C-Star Apartments Note: Security Deposit Apartment: 2 to 3 [email protected] of $100 is requested on bedroom units, air Ph: (691) 923-0097 arrival. conditioned, with 2 bedroom $ 66 kitchenette. (2 persons); additional persons $15 3 bedroom units $ 99 (3 persons); additional persons $15