Record 1: Standard Operating Procedure for Cleaning and Maintaining the Robot

This example pertains to the particular facilities of a given producer. Please be sure to adapt your procedures to your system (type of robot, number of robots, number of tanks with a cooling unit, time and temperature recorder (TTR) model).

Record 1: Standard operating procedure for cleaning and maintaining the robot

Note 1: This example was developed for a farm that had the following characteristics: 1 Lely robot, 1 tank with a cooling unit, 1 buffer tank, 1 Ecolab TTR and 1 CRS communication modem.

Note 2 : When the communication modem kit notifies the managers on their cell phone of a problem following an alarm (examples: tank milk temperature alarm, rinse water temperature alarm), refer to Record 16 (Corrective Action Plans) and then enter the action taken to resolve the problem in Record 17 (Deviation and Corrective Action Record)

- The CRS (which manages communication between the robot, time temperature recorders (TTR) and office computer) communicates with the managers to notify them of the following alarms, amongst others:

 pipeline wash temperature too low  alkaline detergent concentration too low for pipeline wash  acid detergent concentration too low for pipeline wash  wash cycle interruption

-The robots are programmed to:  run a complete wash 3 times a day  rinse the teat cups after each cow is milked  rinse and sanitize teat cups after every 10 cows are milked  rinse and sanitize teat cups after each treated or freshened cow is milked  sanitize if idle for more than 30 minutes

-The tank cooling is programmed by the Ecolab time temperature recorder to start automatically. There is a main and a buffer tank. The time temperature recorder sensor is connected only to the main tank since the milk never stays more than one hour in the buffer

1 tank. If it should remain more than one hour in the buffer tank, the Ecolab time temperature recorder will communicate with the modem communication kit to notify the producer. In this case, refer to Record 16 (Corrective Action Plans) and fill in Record 17 (Deviation and Corrective Action Record).

In the morning:

 Get the report of cows late for milking and the report on milk conductivity from the office. They are printed every morning and evening.

 Check that there are no milk temperature or pre-rinse water alarms on the TTR to ensure that the modem communication kit is notifying the producer of each alarm.

 Check the cleanliness of the inflations and the 4 vats.

 Check the air bleeds on each quarter unit using the pointed rod (Lely) to clean the orifice.

 Scrub and clean the milking system components with a brush and the Astri B product.

 Use the hook near the door to dislodge the accumulation of excrement under the four corners of the scale and rinse the scale thoroughly with water.

 Clean the robot room floor.

 Two (2) times a day, check and clean the laser while the robot is not in use.

 Once the cleaning has been checked, look for the cows late for milking and pass them through.

During milking of a few cows:

 Check that the correct teat cleaning mechanism is used before milking the cow.

 Check that roller brushes are properly cleaned between each milked cows.

 Check that the teats of a milked cow are sprayed adequately with teat dip listed on the record 14(cleaning and sanitizing chart)  Check the available quantity of teat dip and product used for washing the roller brusches.

2 Each month:

 Check and record the cleanliness and wear of the inflations, sanitary trap and receiver jar in Record 13 located in the office.

Morning and evening

Change the filter twice a day according to the following procedure:

To begin, you must shut down the robots from the screen near the robot room. Follow these instructions to do so:

a) Press the “filter” icon. b) Press the “next” icon. c) Press the “filter ready for change” icon.

1. Once the new filter is in place, fasten it securely with the clamp, rinse the wall and the tank (everything that was in contact with the milk) and press the “filter has been changed” icon.

2. Do not forget to restart the robots. Press the “milk filter has been changed” icon on the screen. Then press the START icon to start the robot.

Procedure updated on: ______