DETROIT LAKES CITY COUNCIL REGULAR MEETING AGENDA TUESDAY, JULY 8, 2014
The items on my desk as of Thursday, July 3, 2014, to be presented for discussion and action at the regular meeting of the City Council on Tuesday, July 8, 2014, at 5:00 P.M. in the Council Chambers of the City Administration Building, are as follows:
1. Pledge of Allegiance
2. Approval of the minutes of the regular City Council Meeting held June 10, 2014, copies of which will be emailed on Monday July 7, 2014
3. Consent Agenda All items with an asterisk (**) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered separately in its normal sequence on the agenda
4. Public Hearing
A. Public Hearing relative to Redevelopment Project No. 33, adoption of a redevelopment plan, establishment of Tax Increment Finance District 33-1 for CJ Inc. and setting usage and job goals for the project at zero (Plan & Resolution enclosed)
5. Elizabeth Wefel- Coalition of Greater Minnesota Cities (CGMC) will give a 2014 Legislative Update (Handout enclosed)
6. Community Development Committee (*Sukke, Zeman, Brevik, Imholte/ Meets 7/2/2014, at 4:00P.M.)(DATE & TIME CHANGE)
A. Consideration to the Variance Request to allow a 65 foot setback from the Ordinary High Water Mark to construct an addition to a home at 472 Shorewood Drive (Resolution enclosed)
B. Consideration to the Variance Request to allow a 6’ side yard setback to allow a 12’ X 30’ addition to a home at 932 West Lake Drive (Resolution enclosed)
C. Consideration to the first reading of an ordinance rezoning “R-2” One and Two Family Residence District to “B-2” General Business District at 501 and 551 11th Avenue (Ordinance enclosed)
D. Consideration to the first reading of an ordinance on Illicit Discharge regulating illegal discharges to the City’s Storm Sewer System (Ordinance enclosed)
E. Consideration to a resolution of support to keep the Dunton Locks boat tram closed (Resolution will be handed out at the meeting) July 8, 2014 Page 2
F. **70 Applications for building permits have been received in the estimated construction value of $4,558,631.00 for the month of June, 2014 (Report enclosed)
G. **June nuisances report (Report enclosed)
7. Public Works Committee (*Aune, Tucker, Wenner, Zeman/Meets 6/9/14, at 3:00 P.M.)
A. Consideration to a resolution approving plans and specifications and ordering the advertisement for bids for the 2014 Watermain, Sanitary Sewer, and Lift Station Improvements (TH10 Frontage Road Project) (Resolution will be handed out at the meeting)
B. Consideration to a resolution accepting the bid and awarding a construction contract for the Washington Avenue Reconstruction Project; such bids will be opened on July 3 at 10:00 A.M. (Resolution will be handed out at the meeting)
C. Consideration to authorizing Eminent Domain Proceedings for Condemnation of the Grimsley and Peterson properties for the Thomas Avenue/ Holmes Street Extension project (Resolution enclosed)
D. Consideration to the request to purchase a snow box insert, budgeted item (Quotes enclosed)
E. Consideration to the request from the Lions Club to close off the loop in the City Park on October 18, 2014 from 7:00 AM – 11:00 AM for the Harvest Moon Walk/ Run. (Event application enclosed)
F. Consideration to the request from DEBWE Youth & Family Organization to use the City parking lot behind 515 Washington Avenue on July 25 and July 26 to host a rummage sale (Request enclosed)
G. **Consideration to the issuance of a transient merchant’s license for Gary Cox and Mike Chandler allowing them to sell WE Fest tickets at 1575 West Lake Drive (Cox) and 1377 West Lake Drive and 1042 Highway 59 South (Chandler); August 6-9, 2014 pursuant to their applications, surety bond and fees
H. **Project Status Report from City Engineer (Enclosed)
I. **Animal Control Report (Enclosed)
8. Finance Committee (*Zeman, Marks Erickson, Waller, Wenner/Meets on 07/08/14 at 3:30 P.M.)
A. Steve Hanson will present the City’s Geographic Information System Plan (GIS)
B. **Acceptance of the Trial Balance (Enclosed)
C. **Approval of payment of claims July 8, 2014 Page 3
9. Public Safety Committee (*Waller, Marks Erickson, Sukke, Tucker/Meets on 7/7/14 at 4:30 P.M.)
A. **Consideration to a Grant Agreement with BNSF Foundation, requesting $75,000
B. **Consideration to a Grant Agreement with Enbridge Safe Community Program, requesting $1000
C. ** Approval to the issuance of a permit allowing the Lions Club to conduct a dance on October 18, 2014 at the Pavilion for the Harvest Moon event.
D. **Acceptance of the Police Department Report (Enclosed)
E. **Acceptance of the Fire Chief’s Report (Enclosed)
F. **Acceptance of parking violations report showing that parking violations amounted to $140 for June 2014
G. **The City has received $6222.29 that was collected by Becker County Court Administrator for May, 2014
10. Liquor/Gambling Control Committee (*Brevik, Aune, Imholte, Waller/ Meets on 7/8/14 at 4:30 P.M.)
A. Consideration to the request from Emmanuel Foundation for a donation to support the
Labyrinth Garden (Request enclosed)
B. Consideration to the request from Lake Crisis & Resource Center for a donation to cover the cost of the rental of the Pavilion for their Charity Auction Event ($400.00) (Request enclosed)
C. Consideration to the request of Zorbaz of Detroit Lakes, 402 West Avenue Drive, for a noise permit allowing them to conduct music entertainment at their location beyond
10:00 PM till 12:00 AM on July 11, 12, 18, 19, 25, 26 and August 1, 2, 8, 9, 15, 16, 22, 23, 29, 30, 31, 2014
D. **Approval to a gambling application submitted by DLCCC for conducting a raffle at
the DLCCC, 826 Summit Avenue on August 9, 2014
E.**Approval to a gambling application submitted by Detroit Lakes Jaycees for conducting bingo at the Pavilion at 1361 Washington Avenue on July 17, 2014
F. **Approval to the issuance of a special on-sale intoxicating liquor license for Sandbar
II LLC, to sell and serve on-sale intoxicating liquor at the Becker County Fairgrounds July 8, 2014 Page 4
for the Becker County Fair July 31- August 2, 2014
G.**Liquor Store Manager’s Report (Enclosed)
11. Public Utilities Commission (*Buboltz, Imholte, Nansen, Sinclair, Wimmer/Meets on 07/01/14, at 7:30 A.M.)
12. Airport Commission (*Hagen, Hansen, Green, Okeson, Sherbrooke/Meets on 07/16/14, at 11:30 A.M.)
A. **Consideration to the Grant Agreement from the State of Minnesota to replace a 1996 John Deer mower with a Toro Mower and Erskine snow thrower and MB rotary broom attachments (80/20 State/City share) (budgeted item, item is compatible with Public Works equipment) (Agreement enclosed)
13. City Administration Items
A. It will be necessary to provide for the conduct of the Primary Election on August 12, 2014, designating polling places, appointing election judges, appointing absentee ballot judges, setting the hourly rate of pay and designating hours for the polling places (Resolution enclosed)
B. **Approval of the following licenses for 2014
Plumber’s License Precision Plumbing Co., Inc.
Tobacco License: Dragon Enterprises, DBA Lakeview General Store
14. Mayor’s Agenda Items
A. A representative will need to be appointed to the DL Area Community Foundation Board. Mara Bergen’s term expired on March 31, 2014. Mara has served three two-year terms and is not able to be reappointed
B. A representative will need to be appointed to the Detroit Lakes Library Board. Marlys Douglas term expires on August 31, 2014. Marlys has served three three- year terms and is not able to be reappointed
C. A representative will need to be appointed to the Detroit Lakes Library Board. Ron Sprafka term expires on August 31, 2014. Ron has served two three-year terms and is eligible to be reappointed
D. A representative will need to be appointed to the Detroit Lakes Library Board. Mike Stearns term expires on August 31, 2014. Mike has served two three-year terms and is eligible to be reappointed July 8, 2014 Page 5 E. A representative will need to be appointed to the Detroit Lakes Library Board. John Woods term expires on August 31, 2014. John has served out the vacancy term of Julie Sanders. John is eligible to be appointed
F. A representative will need to be appointed to the Development Authority. G.L. Tucker term expires on August 31, 2014. G.L. served out the vacancy term of Jim Anderson. G.L. is eligible to be appointed
G. Training for the 2015 Board of Appeals and Equalization will be held on Wednesday, July 16, 2014 from 9:00 A.M. to 12:00 P.M in the main floor court room at 915 Lake Avenue. Mayor Brenk will need to appoint one more Council Member for this training and who will sit on the Board. (Alderman Zeman was appointed in June)
15. Items Not on the Agenda A. City Administrator B. Citizens C. Council Members
16. Information and Announcements
A. The regular August 12, 2014 Council Meeting has changed to August 13, 2014, due to the Primary Election
B. For your information, filing dates for City Council vacancies for the November 4 General Election opens July 29, 2014. The following terms will expire:
Ward Councilmember Term
First Ward Dan Wenner 4-Year Second Ward Dave Aune 4-Year Third Ward G.L. Tucker 4-Year Alderman at Large Madalyn Sukke and Al Brevik 4-Year
C. Joint County, Cities, School and Chamber meeting will be on Tuesday July 8 at 7:00 A.M. in the Commons Area of the High School, Roosevelt Avenue
Sincerely,
/s/ ROBERT LOUISEAU Robert Louiseau City Administrator
RL/gaf Enclosures