2016–2017 DISTRICT TEST SECURITY PROCEDURE REQUIREMENTS Each school district must have a written district test security procedure that addresses how test security policies and procedures will be implemented in the district. Districts may create their own procedure or use the template on the following page but all areas specified below must be addressed. Districts may add areas or elements to the procedure as needed. Roles (e.g., DAC, principal) or individual staff member names should be included to specify who is responsible for the given tasks. Refer to Chapter 3 for detailed information about test security; Chapter 8 includes detailed information on test administration policies and procedures. Ensuring all staff involved in test administration are completing Assurances of Test Security and Non-Disclosure annually. Providing district training(s) to all staff involved in any aspect of testing, accounting for (but not limited to): staff with access to secure test materials, staff inventorying or organizing secure test materials, staff assisting with test administration in or outside of the testing room, technology staff, Test Monitors/Test Administrators, and School Assessment Coordinators. Ensuring staff complete required test-specific trainings as needed (i.e., Online Test Monitor Certification Courses, MTAS Test Administrator Training, ACCESS training). Reviewing specific requirements staff agreed to in the Assurance of Test Security and Non-Disclosure prior to spring testing. Providing documentation to District Assessment Coordinator on staff training (if conducted at schools) Specifying district-specific policies and procedures related to maintaining security during test administration, minimally including the following: Preparing rooms for test administration, including student seating/spacing to maintain test security and addressing district policy for materials on walls and desks Verifying materials allowed/prohibited for testing Ensuring students do not access or use cell phones/other devices Adherence to Test Monitor and Student Directions and what assistance Test Monitors can provide What Test Monitors and staff may and may not discuss with students about the test administration experience, following test administration Expectations for active monitoring Monitoring breaks for all students during testing Monitoring breaks for use of the restroom or other interruptions during testing Who will answer questions from staff involved in test administration and how staff will ask questions without leaving students unmonitored

1 What the process is for contacting others for assistance if a problem arises during the testing so active monitoring can continue Who Test Monitors should contact in case of emergency What to do if a student reports an error or technical issue with a test item What to do when the Test Monitor becomes ill or needs to leave during testing What to do if an entire group of students needs to leave during testing (e.g., emergency situation, fire drill) Reminding students of the importance of keeping test content secure and acting with honesty and integrity. Monitoring test administrations within the district Determining the process and chain of custody for how all secure test materials for online and paper administrations will be kept secure before, during, and after testing, including: Receipt and organization of secure test materials Distribution of test materials and test administration Process for securing test materials between test sessions Collection and return of test materials Reporting and documenting misadministrations and security breaches within the district Providing MDE test security tip line and MDE contact information for reporting security concerns

2 SAMPLE DISTRICT TEST SECURITY PROCEDURE TEMPLATE

1. Instructions This optional template can be used to create a district test security procedure that addresses how test security policies and procedures will be implemented in your district. Roles (e.g., DAC, principal) or individual staff member names should be included to specify who is responsible for the given tasks. The information in the following template should be used to guide your district procedure. The procedures can be modified to fit the policies your district has established in accordance with the test-specific manuals and directions and this Procedures Manual. If your procedures are different by test (i.e., MTAS and MCA, MCA online and paper accommodations) or need to be expanded to account for multiple schools, your procedure should reflect those differences.

3 2. District Test Security Procedures for [add district name] for school year [add current school year]

3. TRAINING AND DOCUMENTATION ______will be responsible for ensuring annual completion of Assurances of Test Security and Non-Disclosure each year by all staff involved with test administration. ______will be responsible for providing district training on test administration and test security for all staff involved in testing prior to the test administration. If School Assessment Coordinators will train staff in each building, ______will be responsible for training the School Assessment Coordinators. ______will provide training documentation to the District Assessment Coordinator. Depending on role in test administration, the following trainings will be provided (e.g., staff with access to test materials vs. Test Monitors): ______. ______is responsible for tracking that staff have completed required test-specific trainings, such as the Online Test Monitor Certification Courses and MTAS Training for Test Administrators. ______will be responsible for reviewing the specific requirements staff agreed to in the Assurance of Test Security and Non-Disclosure prior to spring testing.

4. DISTRICT POLICIES AND PROCEDURES FOR TEST ADMINISTRATION The district procedure for preparing testing rooms, including student seating/spacing and walls and student desks, is ______. The school will provide the following allowable materials for testing ______. ______will answer questions from staff related to materials allowed/prohibited for testing. The procedure for ensuring students do not use cell phones or other devices is ______. The district’s expectations for adherence to Test Monitor and Student Directions and what assistance Test Monitors can provide during and after test administration are ______. The district’s policy for discussing the test administration experience with students after test administration is ______. The district’s expectations for active monitoring by Test Monitors are ______. The procedure for breaks for all students during testing is ______. Test content will be secured during breaks by ______. The procedure for breaks for use of the restroom or other interruptions during testing is ______. ______will answer questions from staff involved in test administration and how staff will ask questions without leaving students unmonitored. ______will be used to contact others for assistance if a problem arises during the testing so active monitoring can continue. Test Monitors should contact ______in case of emergency. If a student reports an error or technical issue with a test item, the procedure for documenting the issue is ______. Issues will be reported to ______.

4 If the Test Monitor become ill or needs to leave during testing, the procedure is ______. If an entire group of students needs to leave during testing (e.g., emergency situation, fire drill), the procedure is ______. ______will ensure that students are reminded of the importance of test security (including the expectation that students will keep test content secure and act with honesty and integrity during test administration). ______is responsible for conducting on-site monitoring of test administrations within the district.

5. CHAIN OF CUSTODY FOR SECURE TEST MATERIALS

Receipt and Organization of Secure Test Materials Those who have access to the secured area, inventory materials and complete security checklists are______. Those who have access to secure online testing systems, student testing tickets, and student scratch paper are______. Paper test materials are shipped to district or school as determined by______. If delivered to the district, the process for distributing secure test materials to the school(s) will be completed by______. ______will be immediately informed that secure test materials have arrived and will secure all materials in a pre-determined secure locked location. ______will inventory materials immediately using the security checklists. Any discrepancies will be reported immediately to______. Security checklists are kept at the district for two years following testing. ______organizes test materials for each Test Monitor and Test Administrator, including Test Monitor Test Materials Security Checklists, student testing tickets, and scratch paper. Test materials for online and paper administrations will be kept in______, a secure locked location, until the time of distribution. If students are taking the tests on multiple days, your building’s plan for keeping test materials (including student login information and any materials used as scratch paper) secure between test sessions includes______.

Distribution of Materials to Test Monitors or Test Administrators The procedure for the distribution of all test materials for online administrations to the Test Monitors and Test Administrators will be______. Discrepancies in materials will be reported immediately to______. The procedure for the distribution of any paper test materials to the Test Monitors and Test Administrators will be______. Discrepancies in materials will be reported immediately to______. Upon receipt of materials, the Test Monitor ensures that all the test materials listed on the Test Monitor Test Materials Security Checklist and any other materials provided (e.g., student testing tickets, scratch paper) are accounted for prior to handing out the test materials to the students. Any discrepancies will be reported immediately to______. The Test Monitor is responsible for the test materials during the test administration until their return to______.

5 Return of Materials The Test Monitor and Test Administrator will return all test materials (including student testing tickets and any materials used as scratch paper) to ______immediately after testing. If Test Monitors and Test Administrators will keep test materials in between testing sessions, they must keep them in ______, a locked secure location. If not kept by Test Monitors and Test Administrators, ______will keep all test materials secure until distributed for the next test session. Student testing tickets and any materials used as scratch paper will be securely destroyed at the end of test administration by ______no more than 48 hours after the close of the testing window. Test Monitor Test Materials Security Checklists for paper test materials will be signed by the Test Monitor indicating that all materials have been returned once testing is completed. The Test Monitor Test Materials Security Checklists will be returned to______. When the test materials are returned to______, they will again be inventoried and kept in______, a secure locked location, until returned to the district (if applicable) or shipped back to the service provider. ______will prepare the materials for their return to the district (if applicable) or for shipment to the service provider according to the applicable return instructions. ______will follow instructions provided in the applicable return instructions for the return shipping of test materials.

6. MISADMINISTRATIONS AND BREACHES IN TEST SECURITY The process for reporting potential misadministrations and security breaches within the school/building during testing is ______. ______will report issues to the District Assessment Coordinator. The District Assessment Coordinator will contact MDE district contact with questions and to report security breaches. ______will provide information to staff on the MDE tip line and MDE contact information to report security concerns.

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