BIFC Board Meeting Minutes

Bainbridge Island FC

Mission Statement Promote the love of the game of soccer by providing quality training and appropriate competition for all ages and abilities in a safe and supportive environment, while developing the highest standards of player growth and fair play.

BIFC Board Meeting Minutes July 10, 2017 @ 7:15 PM - The Marge Williams Center

I. Board Members: (* denotes present at meeting) Bill, Ron, John, Cathy, Ethan, JP *Bill Lesko, President Brenda Berry, Dir of Fundraising *Ron Piland, VP Competition Pam Conyers, Dir of Volunteers Craig Heisinger, VP Select Soccer Ian McCallum, Dir of Coaching *John Thornton, VP Recreational Soccer Ballan Campeau, Dir of Goalkeeping *JP Werlin, Treasurer Phil Avison, Technical Director Liming McMillan, Registrar Johannes Happonen, Dir Communication *Cathy Weiss, Secretary

II. Administrative - Roll call and quorum established at 7:30

III. Minutes Review and Approval: unanimous approval of June 2017 minutes

IV. Special Topic/New Business: none

V. Officer’s Reports:

• President (Bill) - status on letter from the Board emphasizing positive culture: Ian sent something out about fair play, still has action - status on Board Retreat , wait until Fall - status on Sands field storage upgrade: talked to Greg and they have a plan to do renovation work in the next couple months

• DoC (Ian) – not present, sent DoC report - PR to parents about mentoring program - Mentioned in report an interest in restarting the 4th of July participation; needs a parent volunteer to put it together, has someone in mind who has shown interest. Ron suggested an idea for an annual calendar of events, tickler schedule. Good item to include in annual Board retreat agenda. (action: Secretary/Pres)

• TD (Phil) – not present: sent out TD report to Board electronically

• VP Recreation (John) - registration is open for Fall - Status on completion of matrix for DoC and TD goals/contract expectations: this is done, but has to email it to Board (action)

• VP Competition (Craig) – not present - meeting with Ian/Phil regarding 07 coach resignation: status tabled to next meeting.

• Dir of Comms (Johannes) – not present - Status for Custom Soccer Balls: from email: Custom Soccer Balls 1. Design is complete and vector logo was submitted last week. 2. Ian recommended 500 size 4 balls and 400 size 5 balls ($15.25 each) 3. Total cost for 900 balls is $13,275 half of which needs to be paid up front. 4. Somebody with info should sign us up as a new customer here. http://www.bounceathletics.com/new/ 5. Once we make our order they will email us an invoice and take payment online via credit card. Action: sign-up at bounceathletics as customer, order via credit card (Action owner: TBD) - Spring Soccer: Johannes is putting advertising for spring soccer on Ferry, BI Review, and the Islander. - Island Cup soccer.com website – TBD

General Discussion about trophies, awards, which is good PR for club. Right now trophies are located at random houses, with coaches, etc. Ian to collect trophies, etc for display in BIFC office, use at next year’s July 4th parade, etc. (action: Ian).

• Treasurer (JP) – - gave out financial aide awards; received two late entries that JP will address. As of June 18, eight players in six families submitted for $6350; BIFC awarded: $5500, still have budget for a couple more in the Fall, 87% award rate. Some families willing to pay, awards were needs-based, subjective process and this year there was some questionable entries. - due to work scheduling conflicts, have not been able to set up second bank account for special projects funds – will look to find a time in the near future. -No red flags in financials; accounts receivable still expecting most payments in Fall

• VP Competition (Ron) - Ron: Family Eyecare giving $4500 as sponsor for soccer balls -Status on BIFC's dangerous weather policy update: Ron asked BISD for weather policy – nothing, still working it, wants to piggyback off school; John offered that something is on the soccer region’s website; - Sakai/other fields update, feasibility studies Ron went to COBI meeting 5.9million purchase of Sakai property); Jones and Jones hired as consultants to assess what’s possible; 23 acres is resulting in 2.1 acres of buildable space (after wetlands, buffers, water management, rules for impervious space) Ron asked about offsite mitigation (using other space on BI to account for required assignment category of space (i.e. non- impervious), also asked about adjacent acre on South end of Sakai property owned by COBI, BHS storm water goes there as a conduit to get to watershed; 35 ft max height; consultants hadn’t asked many additional questions; Ron’s opinion is that there is a subjective bias already present that is working against the possibility of building fields there; the pool idea is still viable even though it has already been analyzed has a large drain on future finances for use/maintenance (current pool is aprox $750k annual loss to the city); The park and recreation (Terry Landy) opinion is no pool because of long term costs; Ron’s opinion is that it is now time to mobilize people to support lighted fields; Ron brought DR Hogan bird’s eye view slides showing WMS, Sands, North HS fields, and Sakai. Ron feels that getting space for a full size field is now unlikely and BIFC should start looking elsewhere for a turf field. The most probably plan for Sakai property is an indoor athletic facility which will include an indoor field. Aug 17 next COBI meeting (or delay into Fall); Jones and Jones is going to present its recommended solution. JP: we have an obligation as the Board to keep everyone informed; have a table at Island Cup , email/petition to families asking them to contact Board of Commissioners, (Ron suggest we push to delay Aug COBI meeting); Ron mentioned website on BIFC, Bill said to combine it with the special projects fund status email; (action: Ron will craft email (to be reviewed by Board) to BIFC families), push to delay decision because we feel they have not fully explored our option (of full-size lighted turf field). Bill suggested a petition at Island Cup (display, action: Bill), Johannes build webpage (action); once Sakai option is off the table, start to pursue other field options (Sands, WMS, BHS)

Teamsnap: (action Bill) research if their tournament feature is applicable for Island Cup.

• Dir of Volunteers (Pam) – not present

• Registrar (Liming) – not present

VIII. Adjourn: 8:40 – John motioned, Cathy seconded; unanimous.