Draft BAC Gameplan Instructions (August 2, 2012)

Draft – BAC Gameplan Instructions (August 2, 2012)

The Gameplan supports the creation of a project’s action plan. The chart helps you create a picture of where you’re going, the key steps, success factors and major challenges that may require your attention. With a single picture of the team, the target and how you’ll get there, you develop a workable plan that moves your project from ideas to actions.

Step Description Action Plan

1 Record the NAME OF THE PROJECT TEAM as the title Name of the Team for the Gameplan chart. Identify your Team Leader and a Coordinator (Backup Leader: Leader). Coordinator:

2 Record the TEAM MEMBERS, their strengths/skills, and TEAM MEMBERS (name, skills, phone & e-mail) contact information (phone and email address). List any other collaborators you will need. For example:  What team members do you need to add to your team?

3a Clarify your TARGET TARGET

In the center of your TARGET identify, as concisely as you can, the desired outcome or end result of your project, and the timeframe for achieving it.

3b Guidelines for identifying PRIMARY OBJECTIVES: PRIMARY GOALS

In the next circle, list your 3-6 PRIMARY OBJECTIVES that will be necessary to achieve your target.

 Do your goals support the overarching goals of the BAC Summit work and the aspirations that have evolved over the past year?  Have you included at least one meaningful, short term objective that can be achieved quickly, that will show progress, that will demonstrate positive impact from the Summit and keep your team encouraged to continue?

3c STAKEHOLDERS STAKEHOLDERS  AT THE TOP OF THE OUTER CIRCLE, identify the stakeholders that you will need to consider in your planning? (Consider others who need to be informed, consulted or give approval to your work.)  AT THE BOTTOM OF THE OUTER CIRCLE, identify what’s in it for each of the stakeholder groups if you STAKEHOLDER WIIFM’S successfully achieve your desired outcome.

1 Step Test your plan with these Questions drawn from the Aspiration Statements

4 Now, look at your project through the lens of the other aspiration statements that were developed in the May summit. Questions are posed BELOW as prompts for the consideration of you and your group.

After you have asked and answered all of the relevant questions to your group’s satisfaction, consider retooling any of the items in the TARGET – all three circles – that you see need changing.

 How does your planning reflect the Lord/Word as the center of our lives?

 How have you used the principles of the BAC as a Welcoming Church?

 How does your plan reflect our aspirations for being an Inclusive Community?

 How does your plan involve young people?

 What plans have you made so that men and women can share leadership as your project moves forward?

 How will your project encompass a variety of spiritual practices?

 How does your project reflect the aspiration of service and volunteerism?

 Is your project fiscally responsible? Will your group be able to raise the needed funds?

 What are you plans for getting inputs from a broad base of people, and for being transparent in your decision-making processes?

 How will this help improve relationships among all Bryn Athyn institutions? What can you do to proactively involve institutions beyond the Bryn Athyn Church?

 If this project involves the use of land, how does it reflect the principles outlined in the Wise Use of Land aspiration statement?

Now Continue with the Gameplan Steps on the Following Page

2 Step Description Action Plan

5 Name the major project STAGES on the top of the STAGE 1 (in the next 10 DAYS) arrow and brainstorm TASKS necessary for each stage. TASK These can be done in reverse order also, naming the stages after identifying the action steps. Don’t worry STAGE 2 (in the next 100 days) about every detail; focus on the major stages or tasks TASK first. TASK STAGE 3 (in the next YEAR) TASK

6 Record CHALLENGES (obstacles, issues and concerns) CHALLENGES all along the way, especially as you are identifying actions. Don’t judge or dismiss a potential problem. Remember, a problem can be opportunity.

7 Add SUCCESS FACTORS last. They are the principles SUCCESS FACTORS and agreements that will be important to the project’s success as wheels on a car. They support the action steps. These can come from your community’s unique strengths that you identified as BAC’s Positive Core and other abilities within your team.  What do you absolutely need to do to ensure your success?  What additional contributions can you make, that if you did them would have a significant positive impact on the outcomes you achieve?

ADDITIONAL CONSIDERATIONS FOR YOUR PLANNING

8 COLLABORATORS AND PARTNERS - Have you included COLLABORATORS AND PARTNERS all of the others who can help you achieve your TARGET and PRIMARY OBJECTIVES?

9 TECHNOLOGY - What role will technology play in the TECHNOLOGY success of your team?

10 COMMUNICATIONS - What is your plan for COMMUNICATIONS communicating your activities, progress and results? Who needs what information and when?

11 FUNDING - What are your funding needs? How will your FUNDING group raise the needed funds?

12 METRICS - How will you measure progress and results? METRICS How will you define and measure success?