Athabasca & District Minor Hockey Association s1

Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008

Attendance: Mark Kanzig, Randy Reimer, Sharon Greene, Trevor Marks, Wendy Hutchinson, Karen Tangedal, Tina Biro (7:20 p.m.), Rick Bendall, Don Dron, Darryl Anderson, Nova Saxton, Hugh Greene, Pam Carlton, Darcy Tangedal (6:55 p.m.), Russ Strathdee (7:03 p.m.)

1.0 Call to Order Mark Kanzig called the meeting to order at 6:35 p.m.

2.0 Approval of Agenda Motion by Randy Reimer to approve the Agenda as presented. Seconded by Darryl Anderson

Motion Carried.

3.0 Approval of Minutes – February 19, 2008 Motion by Wendy Hutchinson to approve the February 19, 2008 Minutes as previously distributed. Seconded by Trevor Marks

Motion Carried.

Approval of Minutes – March 4, 2008 Motion by Randy Reimer to approve the March 4, 2008 Minutes as amended. Seconded by Wendy Hutchinson

Motion Carried.

4.0 Delegation – Brenda Sheets (PeeWee Provincials Statement of Revenue and Expenses The executive welcomed Brenda Sheets, PeeWee C Provincials Host Committee Representative to the meeting.

Brenda noted that the purpose of her attendance was to present the executive with a draft copy of the 2008 PeeWee C Provincials Tournament Statement of Revenue and Expenses. Brenda reported that the tournament generated $6,511.87 in revenue for the ADMHA and was considered a success and many positive comments for both the tournament and the new multiplex facility were received.

Brenda recommends that future Provincials Host Committees consider the use of a bank account separate of from the divisional team account so that there is no confusion with respect transactions and accounting. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 2 of 10

Brenda presented the Executive with Invoice #1359 from Morning Star Inc. in the amount of $582.12 which represents the purchase of decals for T-Shirts which were to be sold at the tournament. Due to merchandising location restrictions and miscommunication, it was noted that Morning Star Inc. resigned a couple of weeks prior to the tournament; and therefore the decals were not utilized.

It should be noted that Darcy Tangedal entered the meeting at this time (6:55 p.m.).

Discussion ensued with respect to, but not limited to the decals, notification time frames, facility locations, and apparel merchandise.

Motion by Trevor Marks that the ADMHA cover half the cost of Morning Star Inc.’s Invoice #1359 in the amount of $291.06 for the purchase of 2008 PeeWee Provincial decals. Seconded by Wendy Hutchinson.

Motion Defeated (8/5)

It should be noted that Russ Strathdee entered the meeting at this time (7:03 p.m.).

Motion by Karen Tangedal that the ADMHA cover the full cost of Morning Star Inc.’s Invoice #1359 for the purchase of 2008 PeeWee Provincial decals in the amount of $582.12. Seconded by Wendy Hutchinson.

The executive thanked Brenda for attending the meeting and congratulated the Host Committee on a job well done.

It was noted that Brenda left the meeting at this time.

Motion by Karen Tangedal that again the ADMHA cover half the cost of Morning Star Inc’s Invoice #1359 for the purchase of 2008 PeeWee Provincial decals in the amount of $291.06. Seconded by Darcy Tangedal.

5.0 Business Arising from the Minutes 5.1 Awards Night Schedule Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 3 of 10

As a reminder to those present the ADMHA Awards Night is scheduled for Thursday, April 10, 2008, 7:00 p.m. – Edwin Parr Composite High School Gymnasium. Although this information has been advertised by the AHPA in the Athabasca Advocate, it was requested that Directors contact their teams to ensure parents are notified of this information.

5.2 Annual General Meeting (AGM) As a reminder to those present the ADMHA AGM is scheduled for Wednesday, April 16, 2008, 7:00 p.m. – Edwin Parr Composite High School Cafeteria. Although this information has been advertised by the AHPA in the Athabasca Advocate, it was requested that Directors contact their teams to ensure parents are notified of this information.

It should be noted that Tina Biro entered the meeting at this time (7:20 p.m.).

5.3 Budget 2008-2009 Trevor Marks presented a draft 2008-2009 Budget for review.

Motion by Trevor Marks that the proposed 2008-2009 Budget be accepted as amended. Seconded by Darcy Tangedal

Motion Carried.

2008-2009 Registration Fees Due to the loss of the kitchen concession, Trevor Marks recommended an approximate 5% increase to the 2008-2009 Registration Fees which would recover some of the revenue lost from the kitchen. It was also noted that there has not been an increase in fees for approximately 3-4 seasons.

Motion by Trevor Marks to accept the 2008-2009 Registration Fees as follows: Midget - $560.00 Bantam - $520.00 PeeWee - $485.00 Atom - $460.00 Novice - $435.00 Initiation/Pre-Novice - $170.00 Seconded by Hugh Greene Motion Carried.

5.4 Legion Bingo/Casino Dates It was noted that volunteers fulfilled duties for the Legion Bingo dates of March 31 & April 7, 2008. It was further noted that approximately three more volunteers were required for the upcoming Casino, please contact Bev Parker for more information. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 4 of 10

It was discussed that the future Legion Bingo, Casino and other upcoming events may fall under the scheduling duties of the AHPA, further discussion will be required later in the meeting.

5.5 Referee Retention Decision of the executive to table this item to a future Executive meeting.

5.0 AHPA (Athabasca Hockey Parents Association) 5.1 Chairperson – Virginia Krysta-Gill (Absent)/Karen Tangedal

Karen Tangedal reported the following:

 AHPA Financial Statement dated April 1, 2008 was presented as information.  Cheque for $14,000 was presented to the ADMHA Treasurer.  Concern was raised with respect to the increased cost of the referee gifts for the Awards Night. It was noted that Mark Kanzig will discuss concern with the Referee Assigner.

5.2 Treasurer – Deidre Runcer (Absent) As information, Karen Tangedal reported that Deidre Runcer has completed her term as Treasurer on the AHPA.

6.0 Treasurer – Trevor Marks

Trevor Marks reported the following:  Financials - fundraising, town invoices (Novice II/Midget damages), CKBA Promo  Website – RAMP pre-authorized debit request received. It was the decision of the executive to not authorize a debit payment; invoices are to be supplied and paid by cheque only.  ADMHA phone line is transferred to Minor Sports Office in the Multiplex. Discussion ensued with respect to access and security for long distance calls. It was noted Telus provides a “Call Gate” in which a password is issued. Decision to discuss this further once more information is obtained.

ATM Machine Trevor Marks noted that in order to save the ADMHA approximately $800.00, a Cash Link machine was purchased from Calgary. This company provided the same type of service as Cash ‘n Go.

Motion by Trevor Marks to rescind a portion of the motion made at the March 4, 2008 ADMHA Executive Meeting indicating the ATM purchase company: Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 5 of 10

“ Motion by Russ Strathdee that Trevor Marks proceeds with submitting an ATM services; and further, upon approval of the ARMS proceed with the purchase of a new Cash ‘n Go ATM. Seconded by Don Dron Motion Carried.” Seconded by Russ Strathdee.

Motion Carried

Motion by Trevor Mark to approve the purchase of a “Cash Link” ATM machine at a cost of $3,195 + 5% GST. Seconded by Tina Biro.

Motion Carried.

Trevor reported ATM consideration correspondence was sent to the ARMS on March 10, 2008; March 11th the ARMS granted ADMHA authorization; March 12th the ATM was installed at the Multiplex and became operational. To date the machine has made approximately $676.00 ($2.00 service fee per transaction is charged to the user). Transaction receipt notes, “Thank you for Supporting the Athabasca & District Minor Hockey Association”. This ATM will run year-round and Trevor also noted he has requested updated event schedules from the Multiplex staff to ensure enough money is available in the ATM.

The Executive thanked Trevor Marks for purchasing and maintaining the ATM.

Financial Statements Trevor provided those present with updated Financial Statements and noted he is confident of a balanced budget.

Motion by Trevor Marks to transfer $50,000 from the ADMHA General Account to invest into a G.I.C. and lock it into the best interest rate possible. Seconded by Darryl Anderson

Motion Carried Unanimously.

Master Card Global Payment Cards (Common Wealth Credit Union) Trevor Marks reported that the Master Card Global Payment Cards (2) have been received and activated. A separate account has been opened for the card usage only.

Discussion ensued with respect to whom would have access to the cards and purchase limits. It was agreed that the Treasurer not be assigned a card to ensure checks and balances, as well, Directors Liability Insurance to protect against loss.

Motion by Russ Strathdee that the two cards be assigned to the President and the Referee Assignor. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 6 of 10

Seconded by Darcy Tangedal.

Motion Carried.

(It should be noted that the above motion was also made at the prior March 4, 2008 Executive Meeting to proceed with the Global Payment Credit Cards application)

7.0 SPHL (Sturgeon Pembina Hockey League – www.sturgeonpembinahockey.com ) – Tina Biro Darcy Tangedal reported that a Letter of Protest had been submitted to the SPHL with respect to questionable calls made by the home officials at the last Atom C Gold Medal League Game against Whitecourt. Darcy explained to those present why the Letter of Protest was submitted and noted a $150.00 fee was also mandatory to accompany the letter submission.

Motion by Darcy Tangedal that the ADMHA reimburse the Atom C’s Letter of Protest fee of $150.00. Seconded by Russ Strathdee

Motion Carried.

Discussion ensued with respect to a request that SPHL representatives review playoff game procedures and ensure/request that Level II officials be utilized for playoff games. It was confirmed that an SPHL Director is to be present at all playoff games.

Pam Carlton expressed a concern with respect to the PeeWee C tiering. It was requested that PeeWee’s be tiered similar to the Atom C’s (East/West). It was noted from the SPHL representatives that the goal is to have competitive hockey. Pam further noted that the PeeWee’s were the last division to schedule. It was noted that this may have been due to a green scheduler and technical problems with the SPHL website (not accessible). Pam noted that awareness for fair scheduling be taken into account.

8.0 Hockey Alberta ( www.hockey-alberta.ca ) /Registrar – Wendy Hutchison Wendy Hutchison reported the following:  Coach Mentorship Program Application for Part I and II (see Hockey Alberta website for the application form).  Development II Program – May 10-11th in Strathmore (more details on Hockey Alberta website). Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 7 of 10

9.0 Division Directors 9.1 Girls – Donna Gustafson (Absent) Nothing to report.

9.2 Pre-Novice – Nova Saxton

Nova Saxton reported the following:  Chevy Safe & Fun event scheduled for September 13, 2008. Will be soliciting to get interest from surrounding area. Open to Initiation (Pre-Novice) to Novice (5-8 years old). Shawn Limballe may be able to contribute to some insight/feedback on the event.  Awards Night Certificates confirmation – Karen Tangedal will check with Carol (AHPA) on the supply of certificates.  Interested in attending a Gaming Seminar. The Executive agreed and encourages a representative from the AHPA also attend, they may be interested in the Casino aspect of the seminar (information to be forwarded to Bev Parker).

9.3 Novice – Brad Sakowich (Absent)

The Executive congratulates the Novice II’s on their league win.

9.4 Atom – Hugh Greene

Hugh Greene reported the following:  Atom A’s are to be congratulated for making it into Provincials.  Atom C’s won Silver in the League Finals.

9.5 PeeWee – Pam Carlton

Nothing to report at this time.

9.6 Bantam – Darcy Tangedal

Darcy Tangedal reported the following:  Bantam AA lost out in provincials – the team had fun. Al Fisher did a good job with the team.

9.7 Midget – Darryl Anderson

Darryl Anderson reported the following:  Midget AA went to Provincials – lost out, but it was a good tournament. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 8 of 10

10.0 Equipment Manager – Don Dron

Don Dron reported the following:  Key for Minor Sports Office & Equipment Room (key alike) requested to the Town.  Equipment Room is to be shared with the Figure Skating Club. It was noted that it was the understanding of the Executive that the Equipment Room was for minor hockey only – Mark Kanzig will discuss with Rob Balay.  Lincoln County approached with respect to supply of lockers for the Equipment Room (15 lockers – 8’ high with bar/shelf made of expanded metal), Lincoln County agreed.  Jerseys to be stored at the old arena until the Equipment Room is completed.  It was requested that whiteboards be supplied for the dressing rooms at the EnCana Arena – will check with Rob Balay to seek confirmation as to whether or not the ARMS will supply.

11.0 Coaching Director – Rick Bendall

Rick Bendall reported the following:  Good coaching year – no a lot of problems.  Rick presented a draft Tiering of Divisions completed by himself, Brad Sakowich, and Darryl Anderson. It was requested that the Executive review and provide feedback to Rick. To be discussed further at the next scheduled Executive Meeting.

12.0 Ice Scheduler – Russ Strathdee

Russ Strathdee reported the following:

 The Novice Division booked 2-Hours of ice time to play in the EnCana Arena.  PeeWee C’s and Atom C’s required an extension of ice-time due to league play.

Motion by Russ Strathdee not to charge extended ice-time to Novice, PeeWee C’s or Atom C’s for use of ice at the EnCana Arena; and further, the ADMHA pick up cost of ice for these teams. Seconded by Karen Tangedal.

Motion Carried.

Discussion ensued with respect to ice being put in earlier for the 2008-2009 season.

It should be noted that Hugh Greene left the meeting at this time. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 9 of 10

13.0 Other

13.1 Policy & Bylaw Changes for Function of the AHPA

Discussion ensued with respect to the change of function of the AHPA.

Motion by Mark Kanzig to amend Policy 2.3 as follows:

HOCKEY PARENTS COMMITTEE a) Shall be responsible for the operations of the ADMHA Revenue Generating Opportunities that raise more than $5,000.

Deletion of: Grocery Rep, Kitchen Scheduler, Chip Rep, Pop Rep, Candy Rep, Hamburger Rep and replace with “4 (four) Directors”

Seconded by Russ Strathdee

Motion Carried.

It was noted that changes may be required to the following ADMHA Bylaws which are affected by the AHPA function; and further, the changes were reviewed by the Executive which are to be presented to the Association at the next AGM scheduled for Wednesday, April 16, 2008 for approval:  Bylaw 5.4  Bylaw 6.2 a)  Bylaw 3.2 ii)

13.2 ADMHA Mail Sharon Greene noted that due the end of the season and security of the Minor Sports Office it is hard to track down representatives to distribute mail; therefore, a request to Rob Balay will be submitted to allow an ADMHA mail accordion file to sit behind the Multiplex front counter for Directors to access in the interim.

13.3 Oilers 50/50 Application Sharon Greene noted she had been approached by a fellow Association member to consider applying for an Oilers 50/50 spot to raise money for the Association. Sharon noted that although a spot is not guaranteed, there is a possibility of making considerable money for the Association and is looking for authorization from the Executive to proceed with the application.

Decision of the executive for Sharon Greene to proceed with the 2008-2009 Oilers 50/50 Application. Athabasca & District Minor Hockey Association Executive Meeting Multiplex Facility (Meeting Room) April 2, 2008 Page 10 of 10

14.0 Information

Hockey Alberta – Bulletin 08/03 – April 2008 Zone Meetings (as information only).

ARMS 2007 Provincial Hockey Donation Money Dedication Sharon Greene reported that correspondence had been received from Rob Balay, Manager of Recreation Services, Athabasca Regional Multiplex, thanking the 2007 Bantam Provincial Hockey Committee for their $18,000 donation which was put towards the purchase of two new hockey nets and the balance to be utilized on the purchase of the score clock or a new Zamboni.

Motion by Tina Biro to issue a cheque to the Athabasca Regional Muliplex reflecting the above noted information.

Motion Carried.

15.0 Next Meeting – The next meeting to be at the call of the President following the AGM.

16.0 Adjournment – Mark Kanzig adjourned the meeting at approximately 10:20 p.m.