Southeast/Southcentral Educational Cooperative

S outh E ast/ S outh- C entral Educational Cooperative G.C. Garland Building, Laurel County London, KY

April 8, 2014 I. Call to Order

In the absence of Chairman McNeel, Vice-Chairman Bert Hensley called the meeting to order at 10:46 a.m. EST. The following people were in attendance:

Mike Hogg Berea Indp. Schools Clabe Slone KEDC Amon Couch Clay County Schools Michael Barren KHSAA Vicki Jones East Bernstadt Indp Steve Smith KSBA Bert Hensley Estill County Schools Patty Kannapel REL Kelly Sprinkles Knox County Schools Donna Fossett American Fidelity Doug Bennett Laurel County Schools Joe Roberts Bob Roberts Insurance Karen Hatter Lincoln County Schools John Roberts Bob Roberts Insurance Arthur D. Wright McCreary County Wendell Emmerson Ross Sinclair Assoc Terry Hayes Pineville Indp. Schools Penelope Wong Berea College David Pensol Rockcastle County Schools Robert Bowers Berea College Jason Coguer Rockcastle County Schools Melissa Reynolds SESC Cloyd Bumgardner Somerset Indp. Schools Brenda Hammons SESC Verna Lowe EKU Sarah Evans SESC James Dantic EKU Lisa Perkins SESC Teresa Wallace EKU Brandi Bray SESC Donna Brokman EPSB Jim Feger SESC Wilson Sears KASS Greg Smith SESC Karen Kidwell KDE David Johnson SESC Hiren Desai KDE Johnda Bales SESC

II. Review and Approval of Agenda Mike Hogg motioned to move item IV, V, VI up and to come back to item III. Amon Couch seconded the motion. All voted aye

IV. Management Bert Hensley asked the members to review and approve management items (SESC meeting minutes (March 4, 2014), Payment of bills, treasurer’s report, personnel report, receipt of the activity log of Executive Director, Director of Special Education and all SESC Staff). Kelly Sprinkles moved to approve the management items, Doug Bennett seconded the motion. All voted aye.

V. Operations Bert Hensley asked the members to review and approve operation items (A) (1. Second Reading (b) Inter-local Cooperation Agreement – Section III – definition of quorum, (c) Policy 03.1 – Employment Status – definition of full-time employee, (d)Policy 03.122 – Holidays – change in mandated non- contract days, (e) Policy 03.1332 – Hours of Duty – Clarification of standard office hours) (2. First Reading – Board Policy Revisions (a) Policy 01.413 – Treasurer – Replace Treasure check signature with Board Chair, (b) Policy 04.3111 – Issuance of Checks – Replace Treasurer signature with Board Chair, (c) Policy 03.11 – Hiring – allow Executive Director to create positions in emergency. (B)

1 Approve Action on Bid – Copy Paper bid awarded to XPEDX, (C) Approve continuation of MOA with Eastern Kentucky University, (D) Approve SESC Purchasing form State Contract Bid List, (E) Ratify MOA with KDE for Interim Principal at KSD, (F) Ratify Approval of Creation of Interim Principal at KSD (G) Ratify Waiver of 30-day Posting Requirement for Interim Principal Position at KSD, (H) Approve Contracts –IDEA Program, (I) Call for Insurance Bids using Roeding Insurance Group. David Pensol motioned to approve the operations items, Mike Hogg seconded the motion. All voted aye.

III. Reports Karen Kidwell, KDE, informed the board on Program Reviews. KDE is waiting on the Kentucky Board of Education to determine if W/L Program Review will go forward or will be put on hold. June 11 is new date to have Program Review entered into ASSIST. There is a new feature in ASSIST to copy from last year. Ms. Kidwell also informed the board of the ISLN/KLN Summer Academy scheduled for June 27 in Lexington, KY. Sarah Evans, SESC, reported to the board on the work that she has been doing in their districts with Program Reviews. Hiren Desai, KDE, discussed with the board the budget that passed and how it is good for education. He is checking on Title I allocations for the finance officers. Mr. Desai informed the board of the 1% raise for the first year and 2% the second year. Flex focus funds best possible outcome. Technology – no bonded money, E-rates – once a quarter instead of once a year. HB154 still to watch. State BOE to meet and discuss student growth measures, assessment, EOC. Superintendent Summit scheduled for Sept 11 Q&A with commissioner. David Johnson shared with the board the packet of upcoming trainings scheduled by SESC for the summer. Mr. Johnson also presented the board with a matrix of trainings that SESC consultants could offer for their districts this summer.

VI. Discussion/Action Items Bert Hensley asked the members to review and approve discussion/action items (A) First reading – SESC Budget for 2014-15, (B) Board of Directors Meeting Schedule for 2014-15, (C) Approve Creation of Position – Gap Reduction Specialist – Funded with IDEA funds. Position will begin July 1, 2014. Karen Hatter motioned to approve the action items David Pensol seconded the motion. All voted aye.

VII. Executive Session – Discussion, which might lead to the appointment, discipline, or dismissal of an individual employee – KRS 61.810 (1.f) Mike Hogg motioned to go into Executive Session Terry Hayes seconded the motion. All voted aye.

Kelly Sprinkles motioned to return from executive session, Doug Bennett seconded the motion. All voted aye.

VIII. Adjourn Terry Hayes motioned to adjourn, Vicki Jones seconded the motion. All voted aye.