NASA Education Stakeholders Summit

NASA Education Stakeholders’ Summit Exhibitor Information Form Opportunity for Exhibitors: September 13-15, 2010 Westfields Marriott Washington Dulles 14750 Conference Center Drive Chantilly, VA 20151

DEADLINE FOR EXHIBITOR FORMS: AUGUST 11, 2010

Exhibitor Contact Information: Name:______Title:______Affiliation:______Address:______City, State, ZIP:______Phone Number:______Email:______Alternate Phone Number where you can be reached on site at the Summit:______

Please indicate your exhibitor category below: ____ NASA HQ Office/Mission Directorate, NASA Center Office/Directorate ____ NASA One Stop Shopping Initiative Team Member (NASA Strategic Partner, Business Management Organization, Broker-Facilitator Organization) ____ Academic Institution ____ Aerospace Company/Other Science, Technology, Engineering, or Mathematics-oriented Industry ____ Non-NASA Government Organization ____ Industry or Educational Association ____ Organization Supporting STEM Student/STEM workforce/Diversity initiatives

Please indicate your desired exhibit space: ____ Covered 6’ table and two chairs ____ Standard 10’X 10’ exhibit space ____ Exhibit space larger than 10’ X 10’ Please contact Ms. Mary Roberts at 440.962.3025 or [email protected] to discuss your needs and determine if they can be accommodated in space available

Please indicate any special requirements for your exhibit. While we cannot guarantee that we will be able to accommodate all requirements, every effort will be made to meet your needs. ____ Electrical Power/Proximity to an Electrical Outlet ____ Furniture Covered Tables (please specify number) _____ Chairs (please specify number) ______Other need (please specify) ______

Please describe your exhibit (e.g., structures, lighting, special features): ______

Exhibitor forms may be completed on line at http://intern.nasa.gov/summit, or completed forms may be emailed to [email protected], or faxed to Mary Roberts’ attention at (440) 962-3057. Important information for Exhibitors:

Exhibit space is free of charge, but Exhibitors are required to register for the Education Summit and pay the registration fee (please register as attendee, unless you are also a presenter). For registration, please go to http://intern.nasa.gov/summit.

Exhibitors will be accepted on a first-come, first-served basis. Exhibit space is limited and it may not be possible to accommodate all requests. Exhibitors will be notified as to their acceptance and space assignment by no later than August 20, 2010.

Exhibitors are responsible for all costs associated with shipping/transporting their exhibits to the Summit Venue.

Exhibitors will be assigned their exhibit space by the Summit organization team. Due to the need to develop a detailed floor plan for attendees indicating where your exhibit is placed, changes to your assigned space will not be able to be accommodated.

Exhibitors are required to complete setup of their exhibits prior to 12 noon, September 13, 2010. In order to ensure that exhibits are in readiness for the Summit’s Opening Reception, no set up will be permitted after that time.

Exhibitors are asked to keep their exhibits in place for the duration of the Summit (September 13-15, 2010). To avoid disrupting scheduled Summit events, panels and discussions taking place in some exhibit areas, Exhibitors will not be able to assemble or dismantle their exhibits during scheduled Summit events and discussions.

Exhibitors are responsible for making their own arrangements with the Westfields Marriott Washington Dulles for receiving/storage of exhibits. The Westfields Marriott Events Manager, Anna Johns, may be reached at (703) 818-3589. Ms. Johns is the appropriate contact for exhibit matters.

Exhibitors are responsible for dismantling and removing their exhibits after the Summit concludes on September 15, 2010. Summit organizers are not responsible for storage of exhibits. Storage arrangements are the responsibility of exhibitors.

Summit organizers are not responsible for damage, theft, or other losses incurred by Exhibitors.