Please email to HR’s Communications Specialist, [email protected]:1) the job posting in Word format, 2) this fully completed form, and 3) approval email, if applicable, from Pam Trupish, Director, Office of the Provost.
IMPORTANT: Units are responsible to monitor all publications for actual placement and MUST retain printed proof of advertisements for their records.
Contact [email protected] to receive your Workplace Diversity Questionnaire that must be included in initial communications with all applicants.
1. Position Information: Position Number: Position Title / Rank: Department:
2. Type of Position, Select Only 1:
Professional: Instructor / Librarian: Other: (Needs Provost Office Approval) (Needs Approval, see below) (Does Not Need Provost Office or HR Approval)
☐ Tenure track ☐ Probationary (Provost Office) ☐ Term, less than 1 year ☐ Tenure ☐ Continuing (Provost Office) ☐ Contingent ☐ Canada Research Chair ☐ Section Head (Provost Office) ☐ GFT ☐ Department Head ☐Term, greater than 1 year (Provost Office) ☐Research Associate Blanket Ad ☐Term, greater than 1 year ☐ Post-Doc Fellowship (HR Consultant) ☐ Other, please specify: ☐ Research Associate (HR Consultant)
3. Mandatory Academic Advertising that HR will coordinate
Internal websites: HR Website and UM Today
CAUT and University Affairs: HR recommends web option because the advertising is less expensive and faster to post. For print, CAUT’s deadlines run monthly August to May, and University Affairs’ deadlines run monthly July to May. For exact dates, see links. University Affairs ☐ Yes ☐ Waived * ☐ Print ☐ Web CAUT ☐ Yes ☐ Waived * ☐ Print ☐ Web * For advertising waivers: please contact [email protected] and then send email approval to [email protected]
1 FOAP:
4. Optional External Advertising – New efficiencies regarding payment and tracking of ads
A. HR will look over your ad to ensure wording and dates are correct, as per usual.
B. HR will email this form to the university preferred Winnipeg company HR Adworks and cc you. As per usual, HR Adworks will handle the posting of your ad.
C. * New * You will deal directly with HR Adworks regarding payment of ads. They will provide a cost estimate that you will use to set up your one PO. Please note U of M’s Supplier Payment Services requires departments to provide a PO to HR Adworks before posting the ad. Your quick turnaround time ensures your ad is posted in a timely manner.
D. HR Adworks will directly email you the links to the publications to help you track and print off your ads.
Contact Name: Phone: Email:
Please indicate the publications or websites.
1. ______Web ____ Print ____
2. ______Web ____ Print ____
3. ______Web ____ Print ____
4. ______Web ____ Print ____
5. ______Web ____ Print ____
6. ______Web ____ Print ____
7. ______Web ____ Print ____
Date required: ______
Competition closing date: ______
Other pertinent information / Special instructions: