Meeting MINUTES of the Governing Board of the Peach Springs Unified School District

Tuesday, June 6, 2017 at 6:30 pm Peach Springs Unified School District #8- Governing Board of Education 403 Diamond Creek Road (Elementary School) Peach Springs, Arizona 86434

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Tuesday, June 6, 2017 at 6:30 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items, with the exception of materials relating to Executive Sessions, may be reviewed in the District Administrative Offices located at 403 Diamond Creek Road, Peach Springs, Arizona. The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session intermittently throughout the meeting pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via person or telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting. If any disabled person needs any type of accommodation, please notify administration at (928) 769-9034 prior to the time scheduled for the meeting. All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form. Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

MEETING MINUTES I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. STATEMENT OF WELCOME

IV. ROLL CALL Emma Tapija- on travel, Raelene- on travel, Roger Mueller- I, Addie Crozier- I, Michelle Zephier- I

APPROVAL OF AGENDA Michelle Zephier made motion to approve agenda (excluding expense voucher 1729 as it was not ready for meeting packet and will be added to next agenda for July 11, 2017) and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

V. CALL TO THE PUBLIC (This is the time that the public may comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter of scheduling the matter for further consideration and decision at a later date.) NA

VI. Approval of Governing Board Meeting Minutes:

a.a.1. May 11, 2017 Notes: Superintendent Cole recommends resending occupational therapist bid from Northland-rural Therapy Associates for $11,408.28 before accepting May 11, 2017 meeting minutes because I thought our current OT was working for Northland-Rural but it was only our PT. Michelle Zephier made motion to approve board meeting minutes from May 11, 2017 and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0 VII. OLD BUSINESS (prior items that were tabled May 11, 2017 and/or prior meetings)

a.a.1. Discussion and possible action to approve SY 2017-2018 district Galileo assessment for pre/post and quarterly assessment at rate of $2,000 Michelle Zephier made motion to approve Galileo assessment for pre/post and quarterly assessments for SY 2017-2018 at rate of $2,000 and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.2. Discussion and possible action send superintendent and future kitchen manager to attend Kitchen Manager/Director training July 18, 2017 in Phoenix, AZ Superintendent explained that we need someone at the school certified as kitchen manager/director to ensure reports are complete correctly since staff member this year retired. She recommended an administrator attend the training to ensure we have proper certification for the school for future reports. Michelle Zephier made motion to approve an administrator to attend kitchen manager/director training for July 18, 2017 in Phoenix, AZ for SY 2017-2018 and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.3. Discussion and possible action to approve Arizona School Board Association Policy Services Advisory No. 567-583

a.a.4. Discussion and possible action to accept evidence of teacher PROP 301 funding to include the following funding approvals:  Ms. Shannon Strader ***Full $6,000  Ms. Senining ***Full $6,000  Ms. Emily Shi *** Full $6,000  Pearl Claus ** qualifies for 67% of $6,000  Bert Gale ** qualifies for 40% of $6,000 (i.e. 7% committee work and 33% of testing,  Laura Spence** qualifies for 67% of $6,000  Bill Moore *Qualifies for 7% for committee work  Mikhail Smallcanyon, STEM *** Full $6,000  Culture teacher ** qualifies for 40% of $6,000 Michelle Zephier made motion to approve an PROP 301 funding for the teachers listed based on evidence provided and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.5. Discussion and view Peach Springs USD data analysis and trend reflection, current district wide data from DIBELS, Galileo, state AZ Merit results for 2016-2017 school year, MTBS discipline data chart, and current school wide results

Superintendent reviewed data results based on SY 2016-2017 per request of Addie Crozier to provide detailed academic data feedback in graph format from May 11, 2017 board meeting. Michelle Zephier made motion to review and accept data results and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0 a.a.6. Discussion and possible action to approve Northland-Rural Therapy Associates for speech therapy services $83,000 along with bundle package for OT, speech, and PT at reduced rate contract attached. Superintendent explained that Northland Rural stated that they would also provide updated contract with discounted amount since we are bundling services for OT, PT, and speech services and copy of revised contract will be provided at next board meeting. Superintendent reviewed written bids and provided bidding evidence of services for OT, PT, and speech services (Note: Christina Valencia requested item #8 to be removed from speech bid for SY 2017-2018). Michelle Zephier made motion to accept Northland-Rural Therapy Associates for OT, PT, and speech and Addie Crozier second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.7. Discussion and possible action to resend Northland-Rural Therapy Associates, Flagstaff Occupational Therapy for $11,408.28 board approval from May 11, 2017 and to accept current Linda Wilkins, Occupational Therapist bid for $5,500 because I thought she worked for Northland-Rural Therapy when it was only the physical therapist.

a.a.8. Discussion and possible action to accept Christina Valencia speech therapist bid of $49,999 for SY 2017-2018 with the agreement added that she cannot add fees for late fees. She needs to work with business manager to ensure invoices are submitted in advance and payments are set up consistently. She also needs to comply with all school rules, policies, and handbook as consultant of PSUSD *

a.a.9. Discussion and possible action to add to Boys Town service proposal for the following : (prior approved sole source vendor)*  Prior board approved Training 8/7-8/11/2017 $12,204.22  New proposal $2,810.16 to add 9 participates (8/7-8/11)  2 day consultation/assistance $5,730.88  Total: $20,745.26 Discussion was held of the Boys Town program and the benefit to provide school wide staff training for positive behavior supports. The board had prior approved Training for 8/7-8/11/2017 for $12,204.22 but Boys Town then requested additional funding to add new teachers for the same preapproved training when we had 11 teachers. Addie Crozier requested to table item to add new proposal of $2,810.16 for additional participates as training was already approved for $12,204.22 and Roger Mueller second motion. Superintendent Cole stated that she would contact Boys Town to see if training could still occur at same rate for all instructional staff based on the amount of $12,204.22 Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.10. Discussion and possible action to accept state certified hearing officer, retired counselor, masters in psychology and retired police officer Larry McGill that was recommended by ASBA Trust representative Klissa at rate of $60 from Mesa, AZ as the SY 2017-2018 discipline hearing officer* Michelle Zephier made motion to table item 10 on state certified hearing officer and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

VIII. NEW BUSINESS a.a.1. Discussion and review of district self-assessment A-F letter grade submitted to Arizona Department of Education. Jaime Cole reviewed the self-assessment of A-F letter grade that is submitted to ADE and provided a breakdown of how grades are assigned. The goal of PSUSD will be to focus on increasing high school graduation by working closely with tribal departments from Prosecutors office and education office with Ms. Watahomigie. In addition, PSUSD goal is to add more instructional certified teachers to target increasing academic gains for students with extra math and reading teachers using title 1 funding. a.a.2. Discussion and possible action to accept technology and vehicle disposal list following all required business procedures:

 Technology list Inventory No. Item Description Purchase Price 07026 Dell computer tower 07027 Dell computer tower 07028 Dell computer tower 07029 Dell computer tower 07030 Dell computer tower 07031 Dell computer tower 07032 Dell computer tower 07033 Dell computer tower 07034 Dell computer tower 07035 Dell computer tower 07036 Dell computer tower 07037 Dell computer tower 07024 Dell computer tower 07023 Dell computer tower 07022 Dell computer tower 07021 Dell computer tower 07020 Dell computer tower 07019 Dell computer tower 07018 Dell computer tower 07017 Dell computer tower 07016 Dell computer tower 07015 Dell computer tower 07025 Dell computer tower 06003 HP computer tower 05161 HP computer tower 07049 HP computer tower 05200 HP laptop 05116 HP laptop NA Dell Color Flat screen monitors NA Hp Color Flat screen Monitors NA Laser jet P3015 printers 06116 Dell color printer 07041 Dell color printer 07042 Dell color printer 07043 Dell color printer NA Dell computer Sn BNJTV21 NA Dell Computer SN DXTFT21 00886 Quasar VCR NA Sharp VCR 908867878 NA RCA TV 845526493 NA Keyboards NA Keyboard mouse combo pack NA HP Color Monitors NA DCP 7065DN

 Vehicle inventory 07266 Krystal Enterprises Limo 1HVBTAFM96H 1 Bus garage Bus by International mdl v233217 3200. 2005 date 6.0 liter diesel 05374* 1997 bluebird bus by 1HVBBAAN4VH47 1 Bus garage international model 3800 466 engine 03448 1994 Ford Triaxle Van. 1FDKE30FXSHA021 1 school 7.3 liter diesel 30 003149 1994 Ford Crown Victoria 2FALP74W6SX1216 1 School 12 2000 Chevy Tahoe 1GNFC13T01R1263 1 school 69 LIC # 2003 Chevy Cavalier 1G1JF52F84727575 1 school G500EH 3 LIC# 2004 Ford Windstar Van 2FMZA51665BA036 1 school G420EE 36 LIC# 2001 Kia Van KNDMG4C77C6456 1 school G334GH 835 Addie Crozier made motion to accept list of technology and vehicle disposal list following all business required procedures and Michelle Zephier second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.3. Discussion and possible action to approve MOU between I.H.S. Dental services and Peach Springs Unified School District for SY 2017- 2018 Michelle Zephier made motion to accept MOU between I.H.S. Dental services and PSUSD and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

IX. BUSINESS and TRAVEL

a.a.1. Discussion and possible action to approve Conscious Discipline training for the following staff in Florida June 24-July 1, 2017 for Ms. Spence and Ms. Quasula (adding to prior approved group of Ms. Shi, Ms. Pearl and Ms. Cole) Michelle Zephier made motion to approve travel for Ms. Spence and Ms. Quasula for the conscious discipline training as they will be returning to PSUSD next year and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.2. Discussion and possible action to approve AABSO training for Jeren Smallcanyon, business manager in Tucson, AZ July 19-22, 2017 Michelle Zephier made motion to approve travel for Jeren Smallcanyon to attend AABSO training in Tucson, AZ July 19-22, 2017 and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.3. Discussion and review of April 12, 2017 Administrative Review Report of National School Lunch Program (NSLP) and School Breakfast Program (SBP) results

Superintendent Cole reviewed the NSLP and SBP report from April 12, 2017; no board action needed

a.a.4. Discussion and possible review and action to approve SY 2017- 2018 Budget Proposal As required for 10 day review, Addie Crozier made motion to approve SY 2017-2018 budget proposal and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.5. Discussion and review of 2015-2016 audit findings and action plan reviewed by business manager Jeren Smallcanyon No board action needed

a.a.6. Discussion and possible action to approve and Expense Vouchers 1727, 1728, 1729 and payroll 3217, 3317 Addie Crozier made motion to approve Expense vouchers 1727, 1728 and payroll 3217, 3317 and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

X. PERSONNEL

a.a.1. Discussion and possible action to approve the following certified teachers SY 2017-2018 contract for :  Ninfa Cabanero, general and special education teacher (MA + 5 BA +18 with 5 year experience) at rate of $47,363* $ 44,681  Meriam Dela Torre, general education teacher (BS + 39 units with 5 year experience) at rate of $46,692 Roger Mueller made motion to hire Ninfa Cabanero for $44,681 for SY 2017-2018 teacher contract and Meriam Dela Torre for general education teacher contract for SY 2017-2018 at rate of $46,692 and Michelle Zephier second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.2. Discussion and possible action to approve the following certified teacher for SY 2017-2018 contract:  Bert Gale for renewal of teacher contract (BA +6 years) at rate of $43,086* Roger Mueller made motion to hire Bert Gale for renewal of teacher contract (BA+6 years) at rate of $43,086 Michelle Zephier second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0

a.a.3. Discussion and possible action to accept the following teachers for a three week summer school June 6-22, 2017 from 8am-noon to include an additional hour of preparation daily at $25 an hour (5 hours a day for 12 days= $1,500)

 Pearl Claus (grades 3-5) total of $1,500  Laura Spence (grades 6-8) total of $1,500

a.a.4. Discussion and possible action to approve Rochone Quasula at $13.50 for summer secretary June 6-June 22, 2017 during summer

a.a.5. Discussion and possible action on SY 2017-2018 at will contract for Augustine Talieje as kitchen assistant. * (moved to July 2017)

A. ANNOUCEMENTS AND DATE OF NEXT BOARD MEETING Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ: a. Regular Governing Board Meeting – July 11, 2017 at 6:00 p.m.

A. ADJOURNMENT

Michelle Zephier made motion to adjourn meeting and Roger Mueller second motion. Motion: Michelle Zephier-I, Addie Crozier-I, Roger Mueller- I Vote: 3, 0, 0