First Organizational Meeting Minutes

SAMPLE FIRST ORGANIZATIONAL MEETING MINUTES

The first organizational meeting of a new unit of the National Association of Parliamentarians was held on ____(day), ____(date), at ____a.m./p.m. (time) in the ______(place). The meeting was called to order by ______(name). ______was elected temporary chairman and ______was elected temporary secretary. The "Call of the Meeting" was read by the secretary.

Without objection, the current edition of Robert's Rules of Order Newly Revised was approved as the parliamentary authority for the meeting.

______(name) explained the purpose of the meeting and the necessary procedures required to organize a new unit.

The following resolution presented by ______(name) was adopted.

Resolved, That it is the wish of this meeting that a unit of the National Association of Parliamentarians be formed in the state/province of ______; and

Resolved, That application for a unit charter be sent to the National Association of Parliamentarians.

On motion of ______(name), the name ______was selected for the proposed unit.

The following persons were [appointed/elected] to a committee to draft bylaws for the proposed unit and to report at the second organizational meeting.

______, Chairman

______

On motion of ______(name), the meeting was adjourned to meet again on ______(date) at ______(time) in ______(place).

______Secretary Pro Tem SAMPLE SECOND ORGANIZATIONAL MEETING MINUTES

The second organizational meeting of ______(name), a proposed unit of the National Association of Parliamentarians, was held on ____(day), ______(date), at ______(time) in the ______(place). The meeting was called to order by the temporary chairman, ______(name); the temporary secretary, ______(name) was present. The minutes of the meeting of ______(date) were approved as read/corrected.

On motion of ______, Chairman of the bylaws committee, the proposed bylaws were considered seriatim and adopted.

A recess was declared by the chair to permit persons in attendance to sign the membership roll.

The meeting reconvened at ______(time) and the secretary read the official membership list.

The election of permanent officers was held, and the following declared elected:

______, President

______, Vice-President

______, Secretary

______, Treasurer

The meeting was adjourned at ______(time).

______Secretary Pro Tem