<p> SAMPLE FIRST ORGANIZATIONAL MEETING MINUTES</p><p>The first organizational meeting of a new unit of the National Association of Parliamentarians was held on ____(day), ____(date), at ____a.m./p.m. (time) in the ______(place). The meeting was called to order by ______(name). ______was elected temporary chairman and ______was elected temporary secretary. The "Call of the Meeting" was read by the secretary.</p><p>Without objection, the current edition of Robert's Rules of Order Newly Revised was approved as the parliamentary authority for the meeting.</p><p>______(name) explained the purpose of the meeting and the necessary procedures required to organize a new unit.</p><p>The following resolution presented by ______(name) was adopted.</p><p>Resolved, That it is the wish of this meeting that a unit of the National Association of Parliamentarians be formed in the state/province of ______; and</p><p>Resolved, That application for a unit charter be sent to the National Association of Parliamentarians.</p><p>On motion of ______(name), the name ______was selected for the proposed unit.</p><p>The following persons were [appointed/elected] to a committee to draft bylaws for the proposed unit and to report at the second organizational meeting.</p><p>______, Chairman</p><p>______</p><p>______</p><p>On motion of ______(name), the meeting was adjourned to meet again on ______(date) at ______(time) in ______(place).</p><p>______Secretary Pro Tem SAMPLE SECOND ORGANIZATIONAL MEETING MINUTES</p><p>The second organizational meeting of ______(name), a proposed unit of the National Association of Parliamentarians, was held on ____(day), ______(date), at ______(time) in the ______(place). The meeting was called to order by the temporary chairman, ______(name); the temporary secretary, ______(name) was present. The minutes of the meeting of ______(date) were approved as read/corrected.</p><p>On motion of ______, Chairman of the bylaws committee, the proposed bylaws were considered seriatim and adopted.</p><p>A recess was declared by the chair to permit persons in attendance to sign the membership roll.</p><p>The meeting reconvened at ______(time) and the secretary read the official membership list.</p><p>The election of permanent officers was held, and the following declared elected:</p><p>______, President </p><p>______, Vice-President </p><p>______, Secretary </p><p>______, Treasurer </p><p>The meeting was adjourned at ______(time). </p><p>______Secretary Pro Tem</p>