Province of Quebec s1

CANADA PROVINCE OF QUEBEC MRC VALLÉE-DE-LA-GATINEAU MUNICIPALITY OF KAZABAZUA

Minutes of the regular council meeting held December 7th, 2010 at 7:30 p.m. at the Kazabazua Community Centre located on Begley Road in Kazabazua.

Were present:

Mr. Ota Hora Mayor Mr. Robert Rowan Seat 1 Mrs. Pamela Lachapelle Seat 2 Mr. Denis Bélair Seat 3 Mr. Kevin Molyneaux Seat 4 Mr. Ronald Marengère Seat 5 Mr. Robert Bergeron Seat 6

Was absent:

Also present:

Wendy Waddell, Administrative Secretary

Opening of the meeting

Forming quorum in the presence of his honour the Mayor, Mr. Ota Hora, who declares the meeting open at 7:30 p.m. in the presence of approximately 18 tax payers.

Question period

1. Debbie Chamberlain – Thank you from the Queen Elizabeth School for the Remembrance Day ceremony and also read a letter received by a passer-by who stopped at the remembrance day ceremony. 2. R. Mercier – House on the corner, will it be moved before the winter is over as it is very dangerous for school buses with children 3. Michele Borchers Thébaud – will the logs be numbered when the house is being dismantled 4. Robert Bergeron – explained the revenues received for the Mayor`s breakfast – United Way - explained pilot project public transport for seniors etc 5. 6.

Agenda Following the question period, the Mayor presents the agenda as follows:

AGENDA 1. GENERAL ADMINISTRATION 1.1 Opening of the meeting 1.2 Question period 1.3 Adoption of the agenda 1.4 Adoption of the minutes for the regular council meeting held November 4th, 2010 1.5 Approval of salaries and remittances for November 2010 1.6 Approval of accounts paid in November 2010

For translation purposes only – French version prevails 1.7a Change of position Appointment Director General with 6 month probation and removal of Inspector title and function b- Inspector function assigned temporarily, on call, to Foreman, Public Works until March 31, 2011 1.8a Authorisation for Dutton / Rainville two files with Normes du Travail 1.8b Authorisation for Dutton/ Rainville a legal opinion 1.9 Date for 2011 Budget Adoption 1.10 Aon Hewitt – RREMQ 1.11 Quebec Municipal Membership 1.12 Excel course - Global training services – DG – December 15, 2010 1.13 Time management course – Global training – DG – February 14, 2011 1.14 Posting – General Labourer/Class 1 driver 1.15 Augmentation of salary – Municipal Council 1.16 Salary Augmentation – Executive Secretary 1.17 Municipal office closed December 23, 2010 at 4:00 p.m. to reopen January 3, 2011 2. PUBLIC SECURITY 2.1 Up-date of the Civil Security Plan for 2011 2.2 Authorisation for the purchase and installation of a communications tower for the public security network 2.3 Fire Security Risk Coverage Plan (Report to 21-12-2010) 3. TRANSPORT 3.1 Winter maintenance contract for Municipal Sidewalks 3.2 Tires for the grader- Prices 4. Environmental Hygiene & Sanitation 4.1 COMBEQ membership renewal 5. Health and welfare 5.1 Medical Clinic - Gracefield 6. Land use planning and Development 6.1 7. Recreation and culture 7.1 Cultural, Social & Golden Age Committee – Purchase of advertising items for the 150th Anniversary fundraising 7.2 Notice of Motion to modify nuisance by-law 2007-004 7.3 Post the position of Rink supervisor 7.4 Request to use Municipal Rink – CPE Vallée Sourire 7.5 Annual avertissement – Tourisme Vallée de la Gatineau 8. Miscellaneous 8.1 Request of support Gracefield Parish – Christmas Basket Program 8.2 Information – Annual Report 2009/10 Com. Scolaire des Hautes Bois 8.3 Resolution of support – GVRV – To seek revitalisation funds from MAMROT 8.4 Post office – Resolution to authorize use of library address 9. Question period 9.1 10. Closing of the meeting 10.1

2010-12-289 ADOPTION OF THE AGENDA

It is proposed by Pamela Lachapelle Seconded by Kevin Molyneaux

And resolved;

That the agenda for the regular meeting of 7th of December, 2010 be adopted with the following additions;

Add: 1. 1.8a should read 2 files 2. 1.8b Authorisation for Dutton/Rainville a legal opinion

For translation purposes only – French version prevails 3. 1.17 Municipal office closed December 23, 2010 at 4:00 p.m. to reopen January 3, 2011 4. 3.2 Tires for the grader- Prices 5. 8.4 Post Office – Resolution to authorize use of library address

Remove: 3.1 Position of public works – (end of 6 month trial) Adopted by Councillors

2010-12-290 ADOPTION OF MINUTES FROM THE REGULAR COUNCIL MEETING HELD NOVEMBER 4TH, 2010

It is proposed by Ronald Marengère Seconded by Pamela Lachapelle

And resolved: That the minutes from the regular Council meeting held November 4th, 2010 are adopted as submitted by the Director General with the following changes:

Make change to resolution 2010-11-270 Pamela Lachapelle votes against.

Resolution 2010-10-252 remove (and that the French version of the above mentioned minutes be verified by Councillor Robert Rowan)

Resolution 2010-11-281 Change to (There is a possibility that the Municipality of Alleyn and Cawood will join the Municipality of Kazabazua and the fees should be split with the municipality’s that join ) - and change $1,000.00 to $2,000.00

Adopted by Councillors

2010-12-291 APPROVAL OF SALARIES PAID IN NOVEMBER 2010 AND REMITTANCES TO PAY

It is proposed by Robert Rowan Seconded by Denis Bélair

And resolved:

That the salaries paid for periods 44 to 47 for November, 2010 representing an amount of $ 14,579.05 be accepted.

That the federal and provincial remittances which represent an amount of $5,380.39 for salaries paid in November, 2010 be accepted and paid in December 2010.

That the Retirement plan remittances which represent an amount of $1,138.02 for salaries paid in November 2010 be accepted and paid in December 2010. Adopted by Councillors

2010-12-292 APPROVAL OF ACCOUNTS PAID IN NOVEMBER 2010

It is proposed by Pamela Lachapelle Seconded by Denis Bélair

And resolved:

For translation purposes only – French version prevails That the accounts paid in November, 2010 totalling $20 289.67 in purchase journals 333 to 335 be approved.

2010-12-293 a - Change of position Appointment Director General with a 6 month probation period and removal of Inspector title and function

CONSIDERING THAT the workload has increased considerably from requests made by different levels of government;

CONSIDERING THAT the Director General/Inspector does not have sufficient amount of time to effectively carry out the work demanded;

It is proposed by Kevin Molyneaux Seconded by Robert Rowan

And resolved that Council wishes to remove the Inspector title from the Director General and its responsibilities with a 6 month probation period to the Director General.

2010-12-294 b – Inspector/building inspector function assigned temporarily, on call, to Public Works Supervisor until March 31, 2011

CONSIDERING THAT the requests from the different levels of government and the workload has increased immensely;

CONSIDERING THAT the workload be assigned temporarily, on call, to Supervisor of public works until March 31, 2011;

It is proposed by Kevin Molyneaux Seconded by Robert Bergeron

And resolved Council wishes to temporarily assign the Inspector title to the on call Supervisor of public works until March 31, 2011.

2010-12-295 AUTHORISATION FOR DUTTON / RAINVILLE TWO FILES WITH NORMES DU TRAVAIL

CONSIDERING THAT 2 employees have filed complaints with Normes de Travail;

CONSIDERING THAT the municipality needs legal opinions with these 2 cases;

And resolved that Council approves to forward the 2 files to the municipal law firm Dutton Rainville for legal representation.

For translation purposes only – French version prevails 2010-12-296 AUTHORISATION FOR DUTTON / RAINVILLE LEGAL OPINION

CONSIDERING THAT the municipality received a letter from a lawyer regarding severance pay;

It is proposed by Denis Bélair Seconded by Robert Rowan

And resolved that Council approves to forward the file to the law firm of Dutton Rainville for legal advice.

2010-12-297 DATE FOR 2011 BUDGET ADOPTION – DECEMBER 21, 2010

CONSIDERING THAT a special meeting will be held at 7:00 p.m.December 21, 2010;

CONSIDERING THAT the 2011 Budget meeting will be held at 7:30 p.m, December 21, 2010;

It is proposed by Denis Bélair Seconded by Pamela Lachapelle

And resolved that Council approves the special meeting Dec 21, 2010 at 7:00 p.m. and 2011 Budget meeting at 7:30 p.m.

AON HEWITT – RREMQ CARRIED TO THE NEXT MEETING

2010-12-298 QUEBEC MUNICIPAL MEMBERSHIP

And resolved that Council approves to renew the annual membership for a fee of $180.60.

2010-12-299 EXCEL COURSE – GLOBAL TRAINING SERVICES – DG– DECEMBER 15, 2010

CONSIDERING THAT the Director General and the municipality would benefit from this excel course (Level 1);

And resolved that Council approves to send the Director General, Sandra Lacharity on this excel course (Level 1) for a fee of $99.00.

For translation purposes only – French version prevails 2010-12-300 TIME MANAGEMENT COURSE – GLOBAL TRAINING – DG – FEBRUARY 14, 2011

CONSIDERING THAT the Director General and the municipality would benefit from this time management course;

It is proposed by Denis Bélair Seconded by Kevin Molyneaux

And resolved that Council approves to send the Director General, Sandra Lacharity on this time management course for a fee of $149.00:

2010-12-301 POSTING – GENERAL LABOURER/CLASS 1 DRIVER

CONSIDERING THAT the road supervisor is off for 3 months in the winter, therefore leaving the road staff shorthanded;

CONSIDERING THAT the general labourer would be able to replace the garbage truck driver if needed;

CONSIDERING THAT the general labourer will be able to carry out road work or other works as necessary;

It is proposed by Robert Rowan Seconded by Robert Bergeron

And resolved that Council agrees to post a position for a general labourer with a Class 1 license.

Info: Currently evaluating the work needed to be done for the excise tax and other projects which will almost double in the next 4 yrs. Adopted by Councillors

INFO - INCREASE OF SALARY – MUNICIPAL COUNCIL – FORWARDED TO THE NEXT MEETING More info needed

2010-12-302 SALARY INCREASE BY 3% ANNUALLY – EXECUTIVE SECRETARY

CONSIDERING THAT the executive secretary did not receive a cost of living increase in 2010;

CONSIDERING THAT the executive secretary has more responsibilities and increased workload;

And resolved that Council approves to give a 3% salary increase to the executive secretary commencing immediately:

For translation purposes only – French version prevails 2010-12-303 MUNICIPAL OFFICE CLOSED AT 4:00 PM DECEMBER 23, 2010 TO REOPEN JANUARY 3, 2011

CONSIDERING THAT most of the surrounding municipalities are closed during Christmas and New Year’s;

And resolved that Council approves to close the municipal office December 23, 2010 at 4:00 p.m. and reopen January 3, 2011.

2010-12-304 NOTICE OF MOTION – UP-DATE OF THE CIVIL SECURITY PLAN FOR 2011 (CARRIED TO 2010-12-21) A notice of motion is hereby being given by Councillor Robert Bergeron that at an upcoming meeting of Municipal Council the Civil Security Plan will be updated.

2010-12-305 AUTHORISATION FOR THE PURCHASE AND INSTALLATION OF A COMMUNICATIONS TOWER FOR THE PUBLIC SECURITY NETWORK

IT IS PROPOSED BY PAMELA LACHAPELLE Seconded by Denis Bélair

And resolved that this Council approves the purchase and installation of a communications tower for the public security network from Excel Radio.

FIRE SECURITY RISK COVERAGE PLAN (CARRIED TO 21-12-2010)

2010-12-306 WINTER MAINTENANCE CONTRACT FOR MUNICIPAL SIDEWALKS (2010-2011)

CONSIDERING THAT the contract is awarded to Mr. Stéphane Bertrand for an amount of 6 500.00$;

CONSIDERING THAT there were two other bids;

And resolved that this Council award the winter maintenance contract for the 2010-2011 season of the municipal sidewalks to Mr. Stéphane Bertrand for $6,500.00.

2010-12-307 TIRES FOR THE GRADER – PRICES TO PURCHASE AND INSTALL THE TIRES

CONSIDERING THAT the grader tires need to be replaced;

For translation purposes only – French version prevails CONSIDERING THAT get prices for tires for the grader and give authority to purchase and install the tires provided that Council is informed of the cost prior to installation;

It is proposed by Kevin Molyneaux Seconded by Pamela Lachapelle

And resolved this Council approves to purchase and install grader tires provided that Council is informed of the cost prior to installation.

2010-12-308 COMBEQ MEMBERSHIP RENEWAL

CONSIDERING THAT annual membership renewal with Combeq;

And resolved that Council authorises to renew the annual membership with COMBEQ for a fee of $ 255.00.

2010-12-309 MEDICAL CLINIC - GRACEFIELD

CONSIDERING THAT provided that there is no more walk-in clinic in Gracefield or Kazabazua;

CONSIDERING THAT the Ville de Gracefield along with other investors is in the process of arranging a walk-in clinic;

CONSIDERING THAT services will include all surrounding municipalities;

And resolved that Council agrees to give $1,200.00 for the year 2011 provided that we receive income statements and expense statements for the clinic in order to make a decision for the future years.

A decision for the future years, also that we receive a copy of the signed agreement with the Doctors guaranteeing 20 hours per month are reserved for a walk-in clinic.

Ronald Marengère votes against.

Adopted by the majority

2010-12-310 CULTURAL, SOCIAL & GOLDEN AGE COMMITTEE – PURCHASE OF ADVERTISING ITEMS FOR THE 150TH ANNIVERSARY FUNDRAISING (APPROX. $2,700)

It is proposed by Robert Bergeron Seconded by Pamela Lachapelle

For translation purposes only – French version prevails And resolved that Council agrees to give $2,700.00 for the purchase of 150th anniversary items in order to raise money for the 150th Municipal anniversary.

2010-12-311 NOTICE OF MOTION TO MODIFY NUISANCE BY-LAW 2007-004 Notice of motion is hereby given by Councillor Kevin Molyneaux that a modification to nuisance by-law 2007-004 will be made at an upcoming regular meeting of council.

2010-12-312 RINK SUPERVISOR – AUTHORIZE DG TO FILL POSITION WITH COUNCIL APPROVAL

CONSIDERING THAT there is a grant available through Emploi- Quebec for a rink supervisor;

CONSIDERING THAT the grant is 18 weeks at 40 hrs per week at $10.00 per hour;

And resolved that Council authorises the Director General to fill the position with Council approval.

2010-12-313 REQUEST TO USE MUNICIPAL RINK – CPE VALÉE SOURIRE

CONSIDERING THAT a request was received from CPE Vallée Sourire to use the skating rink every Wednesday morning for the Daycare children;

And resolved that Council agrees to let the CPE Vallée Sourire use the skating rink every Wednesday morning.

ANNUAL AVERTISSEMENT – TOURISM VALLÉE DE LA GATINEAU ( CARRIED TO 21-10-2010)

2010-12-314 REQUEST OF SUPPORT GRACEFIELD PARISH – CHRISTMAS BASKET PROGRAM

CONSIDERING THAT last year Kazabazua did not benefit from this program;

CONSIDERING THAT the churches, library and the municipal office collects food for the needy;

It is proposed by Seconded by

For translation purposes only – French version prevails And resolved:

Refused by Councillors

INFORMATION – ANNUAL REPORT 2009-10 COM. SCOLAIRE DES HAUTES BOIS

2010-12-315 RESOLUTION OF SUPPORT – GVRV – TO SEEK REVITALISATION AND OTHER FUNDS FROM MAMROT, MRC AND OTHER GOVERNMENTAL AND PUBLIC ORGANIZATIONS

CONSIDERING THAT THE GVRV is requesting a resolution of support –to seek revitalisation and other funding from MAMROT, MRC and other governmental and public organizations;

And resolved that Council supports the GVRV to seek revitalisation and other funding from MAMROT, MRC and other governmental and public organizations. : Adopted by Councillors

2010-12-316 POST OFFICE – RESOLUTION TO AUTHORIZE USE OF LIBRARY ADDRESS

CONSIDERING THAT the Municipal library is also the cultural and social centre;

CONSIDERING THAT several non-profit organizations hold meetings and consider the Cultural and Social centre to be their headquarters;

It is proposed by Robert Bergeron Seconded by Kevin Molyneaux

And resolved that Council authorises the use of the Municipal Library/Cultural and Social Centre address to be used as the main address for these organisations.

Question period

1. Frank Dutton – Chamber of Commerce update 2. 3. 4. 5. 6. 7. 8.

For translation purposes only – French version prevails 2010-12-317 CLOSING OF THE MEETING

And resolved

That the regular meeting of Municipal Council of December 7th, 2010, is closed at 8:22 p.m.

Ota Hora Wendy Waddell Mayor Executive Secretary

For translation purposes only – French version prevails