Tamborine Mountain Golf Club

TAMBORINE MOUNTAIN GOLF CLUB Inc. MINUTES OF 57 th ANNUAL GENERAL MEETING HELD AT THE CLUBHOUSE ON SATURDAY 8 th OCTOBER 2016

PRESENT: Recorded on the attendance sheet APOLOGIES: Ian Millar

The President and Chairman, Leon Radunz declared the meeting open, stated that it had been properly constituted, that there was a quorum present and then welcomed everyone, including the club's Patron Allan Rosser.

MINUTES OF PREVIOUS MEETING

The Minutes from the Annual General Meeting on 26 September 2016 had been previously displayed on the notice board. It was moved Leon Radunz, seconded Kaleb O’Bree that the minutes be accepted as a true and accurate record of the meeting. Carried.

There was no business arising from the Minutes.

ANNUAL REPORT for 2016

The Annual Report for 2016 had been circulated as required.

The President, Captain and Green's Director presented very brief reports and it was moved Tony Cole, seconded Mandy Brown that the three reports in the Annual Report be accepted. Carried.

There were no issues raised from the various reports by office holders.

FINANCIAL REPORT

The Treasurer presented a report outlining the financial position of the club, and detailing major expenditures during the year. He also reported that membership numbers had been maintained , with a number of new members joining the club since 30th June.

It was moved Merv Tappenden, seconded Keith Fraser that the financial report and statements be accepted. Carried.

BUDGET for 2016/2017

A proposed budget for the year ending 30 June 2017 was presented by the Treasurer.

It was moved Merv Tappenden, seconded Maurie Payne that the proposed budget be adopted. Carried

ELECTION OF OFFICE BEARERS for 2016/2017

Vacancies on the Management Committee existed for the positions of:

1 President - because of the ending of Leon Radunz's two-year term Vice President - because of the ending of Bruce Brown's two-year term Treasurer - because of the expiry of the casual vacancy filled by Merv Tappenden following the resignation from the committee of the previous Treasurer Rod Walsh Captain - because of the expiry of the casual vacancy of Maurie Payne following the resignation from the committee of the previous Captain John Staffsmith Vice Captain - because of ending of Scott Legge's two-year term Four Committee Positions - because of the expiry of the two-year terms of four members, Jimmy Dunn, Roger Wilson, Kristo Bradley and the ending of the casual vacancy of Todd Blocksidge following the resignation from the committee of Kaleb O'Bree. Note that Grahame Kent will continue for the second year of his two-year term.

There were nominations from Leon Radunz for President, Warren Castledine for Vice President, Merv Tappenden for Treasurer, Maurie Payne for Captain and Paulette Legge for Vice Captain. As there was only one nomination for each of these vacant positions, the nominees were declared duly elected to those positions.

There were nominations from six members - Jimmy Dunn, Roger Wilson, Bruce Brown, Kevin Arnold, Todd Blocksidge & Owen Achterberg for the four vacant committee positions. After the President invited the applicants to address the meeting, each stood to speak and answered questions from the floor. A secret ballot was conducted to select four members of the committee from the six nominees. Scott Legge and Kaleb O’Bree were appointed scrutineers of the ballot.

OTHER BUSINESS

While the scrutineers were conducting the count, President Leon took the opportunity to mention a few current Club issues: Grahame Kent introduced and highlighted the winners of the A grade Interclub competition. Todd Blocksidge presented Honour Board trophies for King and Queen of the Mountain . Roger Wilson requested assistance from members for some work on the Open next week. Leon asked all members to peruse the Hole in one list and notify the President of any missing names.

Allan Rosser, the Club's Patron, was asked to address the meeting and gave a brief overview of the history of the club and the achievements and improvements over his years of involvement with the Tamborine Mountain Golf Club. All members found this very interesting and appreciated the excellent club we now have, having come from such humble beginnings.

On the return of the scrutineers, the Chairman informed the meeting that the four elected committee members were Jimmy Dunn, Roger Wilson, Kevin Arnold and Owen Achterberg. Leon welcomed them to the committee.

The elected Committee for 2016/2017 will be:

President Leon Radunz Vice President Warren Castledine Treasurer Merv Tappenden Captain Maurie Payne Vice Captain Paulette Legge Committee Members Jimmy Dunn, Roger Wilson, Kevin Arnold and Owen Achterberg were elected and will join Grahame Kent who continues for his second year. 2 EXTERNAL AUDITOR

Moved Merv Tappenden and seconded Bruce Brown that Stephen Hall & Associates be approved to continue as the Club’s auditors. Carried.

MOTION ON NOTICE TO RESCIND THE RESOLUTION INTRODUCING AN ANNUAL $50 LEVY ON CART OWNERS FROM THE SEPTEMBER 2015 AGM

Due notice of a motion had been received and circulated by email to all club members. The motion put forward by Tim Kerr was "to cancel the $50.00 levy put on buggy owners for future paths.", in effect a recission motion for the 2015 AGM Resolution.

The Chairman explained the history starting with the $70,000 on hand prior to the 2015 AGM but the committee was aware of $70,000 in expected expenses. At the same time the committee wanted to build concrete cart paths so decided to put to the membership a motion to impose a levy of $50 on cart owners to be matched $ for $ from club funds to go to the construction of concrete paths. The 2015 AGM supported the levy with required two thirds majority.

At the September management committee meeting, it was decided to bring forward the review of the scheme that was scheduled after the third year. Merv Tappenden informed the committee that, despite having spent $90,000 over the past 13 months, the annual subs had come in and swelled the coffers such that there were sufficient funds to construct initially two paths for $17,500.

The committee decided that with the changed financial circumstances there was no need for the levy to continue. That news was conveyed to Tim Kerr who indicated he was prepared to withdraw the recission motion, such a move being perfectly acceptable meeting procedure.

Following the explanation and when requested by the Chairman, Tim Kerr withdrew his rescission motion and there the matter ended with no vote by members being needed. The net result was that the cart path levy would no longer be imposed on cart owners.

Meeting closure Meeting closed at 12.40 pm

Signed as a true record of proceedings

SIGNED:______DATE:______Chairman (President): Leon Radunz

Minute taker: Merv Tappenden