Workplace Skills Plan Guideline 2001/2002

WORKPLACE SKILLS PLAN GUIDELINE 2001/2002 2

THE WORKPLACE SKILLS PLAN AS SET OUT IN THIS DOCUMENT

Overview

The rational behind the drafting of these guidelines is to assist you to work through the workplace skills plan (as set out online) without much difficulty. As a result you will be able to provide the ISETT SETA with the required information. The information pertaining to the following is required for the workplace skills plan.

. SDF Details . SDF Information . Company Details . Banking Details . Company Contact Person . Payroll and Employees . ABET education and training . Education and Training Required to Archive Skills Priorities . Current Employment Profile . Identification of other technical beneficiaries . Provincial Breakdown . SDF Support and Development . Strategic Skills Priorities . Strategic Skills Priorities Beneficiaries

ISETT SETA WSP GUIDELINES 2001/2002 3

THE PROCESS OF REGISTERING AND GAINING ACCESS TO THE WSP FORMS

Below is the schematic representation of the process from SDF registration to WSP submission.

SDF Registration and Registration to ISETT Feedback to SDF via linking of employer to SETA for Approval e-mail on status of SDF profile registration

SDF can gain access SUBMITT WSP TO into WSP forms on the ISETT SETA system and input data

*The approval of SDF registration and Company registration by the ISETT SETA will at the most be carried out within 24 hours after they have been submitted.

THE WORKPLACE SKILLS PLAN (1 APRIL 2001 - 31 MARCH 2002)

The WSP guideline provides explanatory notes where potential difficulties with regards to different interpretations are perceived. It also provides assistance with regards to maneuvering within the system.

SDF REGISTRATION

. To register as an SDF click on the option Register as an SDF. Your registration will be forwarded to the ISETT SETA. Once your registration has been approved, you will be get notification via e-mail to that effect with your username and password. Make sure to change your password immediately.

SDF DETAILS

Below is a table with fields and explanations, which will enable you to complete the SDF details page of the WSP.

Field Explanations Title These details are self explanatory Surname First Name Initials Gender Ethnic Group Highest level of Education These details are self explanatory Current Occupation This is the job title for the functions and duties you carry out from day to day Experience relevant to Complete the types of functions you have completed in SDF your role as an SDF, e.g. skills audits, unit standard writing, compiling the workplace skills plan, liaise with the SETA etc. How long have you been Complete in months OR year/s the length of time you have carrying out the functions been carrying out the various SDF roles and functions of an SDF SDF Contact Details These details are self explanatory

SDF INFORMATION

This section of the plan deals with the capacity in which the Skills Development Facilitator is operating as well as the appointment procedure.

Field Explanations Consultant acting for These details are self explanatory employer Will you perform your SDF Below is a table explaining the different types functions in respect of: Single establishment An SDF working for one entity Single branch company An SDF working for a single branch of an entity Multiple companies An SDF working for different companies that have no relationship with each other. SDF is like a consultant Group of companies An SDF working for a group of companies that are linked

Appointment Procedures These details are self explanatory

Once the company(s) has been completed click the home page icon to return to the home page.

COMPANY DETAILS

On the main menu under TOOLS you can either edit the SDF details you captured when you registered or register or remove an employer. Registering an employer will link the employer to you as an SDF.

Tools Explanations Register or remove employer The SDF will register the company they are representing Removing an employer entails the removal of employers no longer represented by SDF’s

The SDF will need the L number to be able to link with the company Edit SDF details SDF can edit their details

The company details are required to confirm the company’s registered name, address and telephone details, etc. If there are any changes they should be edited on the column ISETT DATA.

Field Explanations Company Name This is the company’s registered name SARS Registration (SDL Number) This your levy number e.g. L45678910 SIC CODE SIC standards for Standard Industrial Classification code. In simpler terms SIC is a code that reflects the main business activity of your company. Select an applicable SIC code Physical address This must reflect the companies registered physical address Province Tick the province in relation to the address above Company Contact Details This is your company’s registered contact details

BANKING DETAILS

Field Explanations Company Name Address Postal Code Details of Company’s/Entity’s bank account Below are the details needed to complete are as follows: this section: Field Example Name of Bank ISETT SETA Bank Type of bank Mark with X either Current (Cheque, Corporate) Account

OR Savings (Investment) Account

Bank Branch Number Central Park Branch – 250805

Account Number 01234567891011

Attached cancelled cheque of company/entity By providing the cancelled cheque the process of verifying the account name, branch code and account number of the employer is accelerated.

COMPANY CONTACT

The rationale behind this question is that in case the SDF is unavailable the SETA may need to contact an alternative person in the company regarding urgent information.

Field Explanations Title These details are self explanatory. First Name Initials Surname Job Title Telephone Number Fax Number E-mail address

The benefits are: . E-mail HR contact once a Grant has been approved . Verify SDF information . Serve as a direct contact between SETA and employer, if SDF is unavailable

PAYROLL AND EMPLOYEES

This information is required by the SETA for the purposes of the SETA being informed about the size and the payroll of the companies affiliated to it.

Field Explanations Payroll This refers to the annual payroll for the current grant year Employees This refers to the total number of employees in an organisation

INPUTTING THE WORKPLACE SKILLS PLAN DATA

The information below is intended to assist you in inputting WSP data and being able to maneuver within the different forms.

Explanations . Once the organisational data (i.e. company details, banking details, payroll and employees, and company contact) has been completed, WSP data should be captured. On your screen click WSP and report. The next screen will allow you to create a new WSP. . To create a new WSP select the year which is applicable for the WSP you are about to input data. Then click ENTER. Still on the same screen on the table click on the SELECT option to go to the next screen. . The next screen shows different topics covered in the WSP as well as those covered in the Implementation phase. To input WSP data only use the 8 topics as outlined. . There is an option on the same screen CUSTOMISE which enables you to customise the forms, by deselecting the fields that are not applicable to your organisation. For example if your company does not have a certain occupational group you can go and deselect that particular field so that when you input data you only have fields that are applicable to your WSP data. . To customise the forms click on CUSTOMISE. A new form in a single page will be shown. Deselect all the fields, which are not applicable to your organisation and then click ENTER at the bottom of the page to save your changes. . Go to the top of the same form and click BACK to WSP to go back to the WSP topics, choose the first topic and input WSP data.

WORKPLACE SKILLS PLAN TOPICS

The topics that pertain to the WSP represent the SETA’s information needs and thus should be completed with caution.

ABET EDUCATION AND TRAINING

This information is required to identify the interventions required to archive skills priorities with regard to Adult Basic Education and Training. Note: The form for ABET Education and Training is the same as the form for Education and Training Required to Archive Skill Priorities. Therefore for explanations please refer to those below.

Field Explanations Occupational Group This is broken down into broad categories along SOC Codes Skills Priority List the skills priorities per ethnic group, and slot into the occupational group that have been broken down into broad categories along SOC Codes African These details will be explained in the next page in the M/F/D Current Employment Profile Coloured M/F/D Indians/Asians M/F/D Whites M/F/D Total Sub Total Grand Total

CURRENT EMPLOYMENT PROFILE

Below is the table with fields and explanations to enable you to complete the Employment Profile details page of the WSP.

Fields Explanations Occupational This has been broken down into broad categories along SOC Group codes. African This is the total number of Africans currently employed in your M/F/D company in the broad occupational categories (SOC codes) split along race, gender and disabled demarcations Coloured This is the total number of Coloureds currently employed in your M/F/D company in the broad occupational categories (SOC codes) split along race, gender and disabled demarcations Indians/Asians This is the total number of Indians/Asians currently employed in M/F/D your company in the broad occupational categories (SOC codes) split along race, gender and disabled demarcations Whites This is the total number of Whites currently employed in your M/F/D company in the broad occupational categories (SOC codes) split along race, gender and disabled demarcations Total This is the total number of male, female and disabled persons employed in your company in the broad occupational categories (SOC codes) Sub Total Self Explanatory Grand Total Self Explanatory

M = Male F = Female D = Person with a Disability (Refer to Employment Equity Act for definition)

PROVINCIAL PROFILE

The reason for asking for a provincial profile is so that the SETA has an idea of the learner representation of the sector in various provinces. This information is also required for the sector skills plan.

Below is a table with fields and explanations to enable you to complete the Provincial Profile details page of the WSP.

Fields Explanations Number of employees This is the actual number of employees represented in the province selected Number of branches The term Branches has been used to include offices as well as branches

STRATEGIC SKILLS PRIORITIES AND BENEFICIARIES

The skills priorities of the organisation have been categorised and listed in the Strategic Skills Priorities form.

Fields Explanations Strategic Skills These are listed for you. However, if you have other strategic Priorities priorities that fall outside the scope of what was identified please list them at the bottom of the page on the space provided Level of planned This is again broken down into the following education and training – Number of training Band interventions (NQF) Levels level GET (General education and training 1, FET (Further education and training) 2,3,4 HET (Higher education and training) 5,6,7,8 Unknown If you do not know at what level to peg the education or training

STRATEGIC SKILLS PRIORITIES BENEFICIARIES

The skills priorities beneficiaries of the organisation have been categorised and listed in the Strategic Skills Priorities Beneficiaries form.

Fields Explanations Occupational Group The occupational group and more precisely the job tittle of the person(s) who will benefit from training Skills Priority The skills priority which is to be linked to the occupational group Beneficiaries This is broken down by race, gender and disability

IDENTIFICATION OF OTHER TECHNICAL BENEFICIARIES

The identification of technical beneficiaries will help the ISETT SETA to have an expanded information into the different job titles that require technical skills.

Filed Explanations Occupational Group There is only one occupational group (Technicians and associate professionals) under which the different technical job titles will fall Job Title Specific job titles falling under the above mentioned occupational group e.g. Computer technician Number of positions Self Explanatory

TRAINING COMMITTEE

This is the facility for you to record your training committee member details. Below is a table with fields and explanations to enable you to complete the Training committee details form of the WSP.

Fields Explanations Title Self Explanatory Fist Name Surname Initials Designation The committee member’s job title, e.g. Human Resources Manager or Union Representative, etc. Contact Number Self Explanatory E-mail address

Please note that a signed original copy of the Training committee should be send to the ISETT SETA.

ISETT SETA WSP GUIDELINES 2001/2002