Terms of Reference with Guidance Notes s2

TERMS OF REFERENCE Web Developer for HIV Sites (HIV-AIDS) - Consultancy

Location: Remote Based Language(s) required: English (French is an advantage) Travel: No Duration of Contract: 3 months with possibility of extension on a need basis Application Deadline: 5 June 2015

Background

UNICEF is committed to meeting its goals laid out in the 2015 Annual Work Plan for children and AIDS programming particularly: Activity 17 Strengthen strategic knowledge management (KM) for children and HIV. Task 17.2 Strengthen dissemination mechanism in line with strategy and user feedback (e.g. Quarterly newsletter, websites, webinars, social media).

In order to support knowledge and advocacy activities, UNICEF creates and maintains external web platforms that contribute to overarching goals of raising awareness, improving knowledge sharing, and spurring concrete action to direct resources towards effective and efficient programmes globally.

Purpose The purpose of this consultancy is to redevelop and upgrade existing external websites: ALL IN, Children and AIDS and the newsletter. The consultancy aligns with the broader strategy for all knowledge and advocacy platforms: a) Strengthen electronic platforms to make them more functional, user-friendly and visually appealing; b) Re-organize advocacy and technical content to raise the profile of UNICEF’s and its partners’ work; c) Give visibility to work in the field and promote South-South and triangular communication, and d) Position UNICEF as a knowledge broker and leader – to achieve an AIDS-Free Generation.

Specifically, the consultant is expected to enhance ALL IN, the platform for collaboration to end AIDS among adolescents by implementing phase 2 design requirements to facilitate partner engagement with the initiative; redesign Children and AIDS website based on wireframes defined by the hiring team that address its current and future needs as preparations for the 7th Stocktaking Report begin, and the migration of the current content to the new content management system (CMS) (i.e. WordPress, Drupal); and the integration of the newsletter into the main site.

Tasks and Expected Results The consultant will support the redevelopment of the following UNICEF HIV websites:

The site for ALL IN (http://allintoendadolescentaids.org/) was quickly developed in time for the global launch of the initiative on 17th February 2015. The WordPress site requires refinement which will include debugging some of the plugins, improving functionality on mobile devices, finding long-term web hosting options, addressing security issues and creating a French version for the site. Children and AIDS (http://childrenandaids.org/) is currently housed in RedDot CMS. The site needs to be migrated to an updated, open-source CMS endorsed by UNICEF’s Division of Communications, in order to enhance design, streamline content and improve site analytics. Importantly, the website’s content also needs to be re-organized and the function upgraded all ahead of the launch of the 7th Stocktaking Report.

The newsletter site (http://newsletter.childrenandaids.org/) is an extension of the Children and AIDS website, comprised of blog posts that feed into a quarterly email newsletter. Although from the front- end the newsletter is linked to the main website, their back-ends are interoperable with the newsletter using a different CMS, i.e. WordPress. The newsletter needs to be migrated into the main Children and AIDS website, either housing its content under the same CMS as Children and AIDS or pulling HIV-related content from the UNICEF Connect blog feed (http://blogs.unicef.org/).

Expected Deliverables Deliverables Duration Deadline ALL IN to #EndAdolescentAIDS Phase II: Two weeks 17 July 2015 - Phase II Debugged - Functionality improved on mobile devices - Long-term web hosting options identified - Security issues addressed - French version created (involves creatively translating graphics which were hand drawn) Children and AIDS: 2.5 months 30 September 2015 - Template identified that suits the needs of with a the hiring team possibility of a no-cost - Site re-designed/restructured extension - Current content migrated to new site - Newsletter content streamlined - Security and hosting issues addressed.

Duration The consultancy is expected to take up to 3 months, to start on or around 1 July 2015 and may be extended on a need basis.

Duty Station The consultant will work primarily off-site and will not have office space or materials provided by UNICEF. The consultant will be available by email, telephone, and Skype.

Key competences, technical background, and experience required:  Undergraduate degree in information technology 2  3+ years of Mid-level experience in both front-end and back-end web development with strong understanding of WordPress, Drupal, Joomla CMS and other web trends.  Familiarity with RedDot CMS  Proficient in HTML/5, CSS, JavaScript, and PHP, and knowledge of Adobe Creative Suite (e.g. Photoshop, Illustrator).  Ability to interpret and execute designs/wireframes into modern, clean and user-friendly web pages using well-written mark-up languages.  Ensure secure website hosting, troubleshoot and upgrade as necessary. Knowledgeable about accessibility and security compliance.  Ability to provide site enhancements, debug and performance tune websites.  Ability to edit images and respond to ad hoc web-design related tasks.  Proven ability to deliver under tight deadlines.  Ability to work remotely with a multi-cultural team, but is a self-starter and can work with minimum supervision.  Strong communication and interpersonal skills; fluency in English desirable  Experience with mobile-responsive and multilingual websites.  Familiarity with SEO and site analytics.  Fluency in French is an asset.

1. How to apply

Qualified individual candidates (not companies or NGOs) are requested to send their submissions to [email protected] with subject line: Web Developer for HIV Sites (HIV- AIDS) - Consultancy by 5 June 2015, 5PM EST.

Due to the volume of applications being processed, only short-listed candidates will be contacted, and that these candidates might be required to take a timed written test. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Applications must include: • Cover letter • Curriculum vitae (CV) • Signed P-11 form (http://www.unicef.org/about/employ/files/P11.doc ) • Work portfolio of websites (in PDF with links if applicable) • Indicate where you heard about this advertisement

An indication of ability, availability and a quote for daily rate to undertake the terms of reference above, (in US$). Applications submitted without a daily rate will not be considered.

NOTE: Files should not exceed 5.0MB limit

UNICEF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. General Conditions of Contracts for the Services of Consultants / Individual Contractors

1. Legal Status The individual engaged by UNICEF under this contract as a consultant or individual contractors (the “Contractor”) is engaged in a personal capacity and not as representatives of a Government or of any other entity external to the United Nations. The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946. The Contractor may, however, be afforded the status of "Experts on Mission" in the sense of Section 22 of Article VI of the Convention and the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

2. Obligations The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract must neither seek nor accept instructions from anyone other than UNICEF. During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF. The Contractor must exercise the utmost discretion in all matters relating to this contract.

In particular, but without limiting the foregoing, the Contractor (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b) will comply with the administrative instructions and policies and procedures of UNICE relating to fraud and corruption; information disclosure; use of electronic communication assets; harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse.

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations. The Contractor may not use such information without the written authorization of UNICEF, and shall under no

4 circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

3. Title rights

UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract. At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

4. Travel

If UNICEF determines that the Contractor needs to travel in order to perform this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract, on the following basis: (a) UNICEF will pay for travel in economy class via the most direct and economical route; provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis. (b) UNICEF will reimburse the Contractor for out-of-pocket expenses associated with such travel by paying an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

5. Statement of good health Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and to take full responsibility for the accuracy of that statement. In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be occurred in relation to the statement of good health.

6. Insurance The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above. The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members. The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

7. Service incurred death, injury or illness If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contractor, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval. Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Individual Consultants and Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

8. Arbitration (a) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties. (b) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter. If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties. Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel. The decision rendered in the arbitration shall constitute final adjudication of the dispute.

9. Penalties for Underperformance

Payment of fees to the Contractor under this contractor, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect.

10. Termination of Contract This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party. The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice. If this contract is terminated in accordance with this paragraph 10, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor. Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph 10.

11. Taxation UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract. Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.