National Treasury: Republic of South Africa

National Treasury: Republic of South Africa EMERGENCY MEDICAL SERVICES METRO 001/2014 Specification: Metropolitan Ambulance Conversion High Roof Panel Van less than 3500kg GVM

1. SUMMARY OF BASIC INFORMATION+

1 Body Builder Company Name: Telephone: Fax: Email:

2. VEHICLE BODY

SPECIFICATIONS COMPLIANCE Manufacturer to mark yes or no and provide full details of offering. If alternatives or options are offered, full details must be provided.

2.1 Reinforcement Yes No Reinforce roof, body sides, floor and front sections of vehicle in order to accept numerous internal fittings.

2.2 The patient compartment shall be fitted with Yes No CNC cut panels. The panels should be

of 19 manufactured from a non-porous, smooth, white high-gloss material. The panels should be washable and scratch resistant. The side walls should have a minimum thickness of 4mm. The panels must be secured with 8 x 20 mm dual location plugs or other suitable securing method.

2.3 Where the interior panels intersect with the Yes No body or fittings, a polyurethane adhesive should be used to form a non-porous seal between them.

2.4 Right Hand Side Body Panel

Waist Rail Yes No A custom manufactured waist rail is fitted to the RHS of the vehicle. This provides reinforcing along the length of the RH body side, in between the RHS sliding door and rear door apertures. The waist rail is epoxy coated in white to match the finish of the interior panels.

Integrated into the waist rail are the following: - Trauma board dual retaining brackets for the trauma and scoop stretcher respectively. The brackets are suitable lined to provide protection for the equipment, and 32mm heavy duty strapping with spring buckle is provided for securing the equipment. - A stopper protruding 50 mm, positioned to prevent forward movement of the trauma board. Ahead and 350 mm below the stopper should be reinforcing and fastening for the PDT installation. - An electrical point for the PDT connection.

Gabbler Rail Yes No An 1820mm Gabbler rail, when viewed from the rear, will be fitted on the right hand side approximately 600 mm above the stretcher bed. The Gabbler should be fastened with 3 x 8mm stainless steel fasteners, and should be spaced away from the body side by a

of 19 minimum of 40mm. The Gabbler rail should have a certified minimum load capacity of 10kg.

2.5 Left Hand Side Body Panel Yes No

Waist Rail A custom manufactured waist rail is fitted to the LHS of the vehicle. This provides reinforcing along the length of the LH body side, in between the LHS sliding door and rear door apertures. The waist rail is epoxy coated in white to match the finish of the interior panels.

Integrated into the waist rail are the following: - Mounting points for 3 x passenger inertia lap belt fastenings. 3 (three) SABS approved Inertia cap type seat belts are to be supplied and fitted, to be mounted onto a combination bracket. - 1 x 12 volt DC hella type socket to be fitted at the forward most point of the waist rail.

Back Rest A back rest is to be securely fitted above the Waist rail. Length: 1750 mm, Height: 220 mm, Depth: 60 mm. It should have a high density foam insert and be trimmed in a non- absorbent vinyl material.

2.6 Side Panel Finishing Yes No a) The LHS and RHS panels, in between the rear edge of the front sliding door apertures and the rear door aperture edge, should be fitted with a custom-manufactured section incorporating full-length diffused LED lighting strips. LED lighting detailed in electrical section.

b) 2 x Purpose built, dual IV drip bag holders to be positioned centrally on the left and right hand side interior panels. Each IV point would feature a “pig tail” hook for hanging the bag,

of 19 and a waist strap for securing and pressurizing the IV bags.

2.7 Interior Trim Yes No Head Bumpers High density foam head bumpers should be fitted above the rear door and side entrance doors. They should be the full length of the door apertures, and trimmed in a non- absorbent vinyl material.

2.8 Flooring Yes No The original vehicle floor should be prepared to accept a 15mm thick plywood floor panel. Packing/spaces are to be fitted within floor corrugations along with suitable reinforcing in same area for attendant seat, stretcher location and other floor fittings.

The plywood floor panel should be precisely CNC machined to fit the original floor. Separate floor panels should be joined by a half-lap method of 50mm. The completed floor sections should be bonded into the vehicle using a polyurethane adhesive

Floor to be leveled to facilitate stretcher handling and will have a tough, hard-wearing and waterproof finish. Floor finish to be FloorworX. Transport sheeting of a minimum of 1.9mm thickness and must cover the entire floor and folded to all vertical surfaces up to at least 80mm. FloorworX to be fitted by an approved contractor. The FloorworX transport vinyl must be secured to the marine ply with a FloorworX 71 adhesive.

High wear and edge floor areas are to be fitted with an extruded aluminium step edging. Extrusion to contain a yellow, high-visibility extruded rubber insert.

2.9 Left Hand Side Entrance Step Yes No The lower step on the LHS door aperture is to be fitted with a polyurethane coated, non-slip section covering the entire area of the step.

of 19 3. INTERIOR FITTINGS

3.1. Front storage/work area Yes No A storage/work to be fitted at the forward most section of the patient’s compartment. It should form a division between the drivers cab and patient compartment, and should run the entire width of the vehicle, extending rearwards at its deepest point 620mm. It is to be manufactured from aluminium, with all exposed corners radiused at 38 mm.

The final design should be executed in conjunction with the end-user, but the basic arrangement must include:  An open aperture on the left (passenger side).  Full coverage of the driver on the right hand side to avoid rear impact from objects.  An adequate work surface made of scratch and stain resistant material.  Secure strapping for defibrillator/monitor on the upper surface, hook and spring buckle type.  Provision for storage of a jump bag, 2 x slide out waste bins, 2 x ammunition boxes, spare portable oxygen bottle, breathing and other related medical equipment.  A pull out drawer for sealed containers and a dedicated area for boxes of surgical gloves.

All of the above should be conveniently accessible, and all fittings should be of industrial quality.

3.2 Attendant Seat Yes No A commuter 2000 single grey vinyl seat which is secured by 4 x 10mm, 8.8 grade bolts with heavy duty galvanized fender washers and Nylock nuts to underside of vehicle. 1 (one) SABS approved Inertia cap type seat belt is to be supplied and fitted onto the seat. Located beneath attendant seat cushion should be a custom built bracket for secure

of 19 retention of a standard sharps container. The sharps container should be readily accessible.

3.3 Hand Rail Provision Yes No Extensive hand rails should be provided throughout the vehicle, securely fastened to predetermined, reinforced points within the module. The rear door and LHS door should each have 2 x diagonal rails facing into the door aperture, each with a minimum length of 400mm. Each door rail should have a minimum of 2 x mounting points, each fastened with 8mm steel fasteners.

Hand rails should have the following features:  High visibility  Non-slip  Hand grip section 25mm minimum diameter

3.4 Primary Stretcher (Right Hand Side)

a) Yes No Stretcher specification

1 x Four-castor self-loading ambulance stretcher with elevating head and fixed end will be fitted. The stretcher to be positioned with the “head” end to the front of the vehicle with suitable leg space for attendant sitting on seat at stretcher head (if body length allows for it).

The stretcher should have as a minimum requirement the following features:  Self-loading design  3 x cross-strap restraints  Lightweight, rugged aluminium construction  High visibility, powder coated frame  Seven height positions  Easy to use release handle design  One-hand release breakaway head section with safety bar  One-hand release, fold down side rails

of 19  One-hand release, multi-positioning backrest  Adequately sized wheels with sealed caster and wheel bearings  Sealed bolster mattress  2 x lap belts and 1 x four-point shoulder restraint

b) Yes No Front stretcher fastening system should consist of:

A passive ankler type fastener located in a forward position. The ankler should be

Securely fastened to the floor of the vehicle in accordance with the stretcher manufacturer’s guidelines. The ankler bracket should provide directional stability and guidance when loading a stretcher.

Rear stretcher fastening system should consist of:

A quick-release, positively located fastener. A sliding bar or other suitable quick-release system is required. When viewed from the rear, the rear fastener should be located on the right hand side of the stretcher.

 The modular body should have been pre-provisioned during manufacture to accommodate the stretcher fasteners and provide reinforcement for the fastening system.  Stretcher and bracket positioning should be determined and installed in consultation with the end user.  All stretcher retaining brackets should be specific to and compatible with the selected stretcher, and should be of the same manufacturer as the stretcher.

3.5 Secondary Stretcher (Left Hand Side)

of 19 Stretcher specification

1 x Four-castor trolley ambulance stretcher with elevating head and fixed end will be fitted. The stretcher to be positioned with the “head” end to the front of the vehicle

The stretcher should have as a minimum requirement the following features:

 Trolley type design  3 x cross-strap restraints  Adjustable back rest  Telescopic handles  Tow handles  Wheel locks  Wing down side rails  Six height positions  An incline position of up to 10 degrees  Adequately sized wheels with sealed caster and wheel bearings  Sealed mattress  Doubles as a bench to seat 3

3.6 Equipment All equipment detailed below will be supplied by the end-user department from the RT4/2008ME contract

Provision for fitments/storage of the following equipment (equipment not to be supplied by manufacturer/convertor)

a) Yes No Full length trauma board (1830 x 410 x 40 mm)

b) Yes No Scoop stretcher (1660 x 430 x 70 mm)

c) Yes No Stair-chair (foldable) Ferno Washington 107C or similar

d) Cardiac monitor or AED Yes No

e) Attendants trauma (Jump) bag Yes No

f) Resuscitator (610 x 280 x 200) Yes No

g) “Sharp-safe” (Bug Bin or similar) Yes No

of 19 h) Electric suction unit Yes No

i) Portable Entonox set Yes No

j) Road cones (300 mm high ) x 8 Yes No

k) Four flexible pouches for oddments Yes No

l) Splinting device (Trac 111) (Adult and Yes No Pediatric)

m) Mast suit (adult - 400 x 320 x 170mm) Yes No

n) Extrication device (Kendrick) Yes No

o) Immobilization device, pediatric Yes No

p) Ventilator Yes No

3.7 Hot Water Hand Washing Unit Yes No A mobile, collapsible hot water hand washing unit must be fitted. The unit should have a minimum capacity of 3 litres and provide at least 15 x 12 second hand washes per filling. The unit should provide self-containment of all waste water with the option of external drainage if needed. The unit should be accompanied by a manual liquid soap dispenser. The soap dispenser should have a minimum volume of 1 litre. It should dispense 1,5 ml liquid soap per use and be refillable. The unit should be accompanied by a transparent paper towel holder, to hold a minimum of 30 x Kimberly-Clark KIMDRI regular folded hand towels or equivalent. Placement of hand washing unit: Hand wash unit and its accessories are to be placed behind an external door, fitted to the left hand front of the modular body. The door is to have a complete weather seal and a continuous hinging system on the forward edge. It should be lockable via 2 x flush- fitting, keyed alike locks.

4. OXYGEN

of 19 4.1 2 heavy duty bulk oxygen retaining brackets are to be located in the RHS door aperture of the vehicle. They should be located in such a manner so as to fall below elbow level of the attendant when in a seated position.

4.2 A bullnose oxygen regulator with DISS is to Yes No be supplied and fitted within the storage compartment mentioned above. The regulator is to be piped via certified oxygen piping from this compartment into two wall mounted eminence oxygen outlets within the vehicle. (1 outlet is to be mounted within the bench seat at the rear of the vehicle, and the other is located at the patient’s head on the right hand side wall of the vehicle, within the oxygen storage compartment).

The oxygen system should be certified, and a test certificate should be issued with the vehicle.

4.3 A dual portable oxygen bracket is to be fitted Yes No at the aperture of the LHS sliding door.

NOTE: Oxygen bottles and any oxygen equipment other than stated would be end-user supplied.

4.4 1 x 2.5kg SABS approved, fire extinguisher to Yes No be fitted in consultation with the end user.

5. WINDOWS

5.1 One window on the left of the patient Yes No compartment shall be provided within the sliding door. Aperture to be cut, deburred and treated against rust prior to fitting side window. The window shall be full sliding and shatterproof safety glass. The size of the window shall be approximately 1115mm x 480mm.

5.2 Rear windows and the window in the left side sliding door of the compartment must be two thirds frosted and one third dark tinting to ensure privacy

of 19 5.3 Window rubbers /gaskets shall be of high quality UV resistant rubber, which shall be continuous or sealed at the joint.

5.4 The patient compartment shall be completely dust proof

5.5 Sliding/fixed windows as specified above, must be freely obtainable in the Western Cape if replacement is required.

6. ELECTRICAL

POWER PROVISION & DISTRIBUTION

6.1 220V AC Power

a) Yes No A 12V DC to 220V AC 800W Pure sine wave inverter must be fitted.

b) Yes No The inverter shall incorporate a multi stage intelligent battery charger capable of 35A at 12V.

c) Yes No The inverter/charger shall conform to EN 60335-1 safety standards (minimum) and 2004/104/EC automotive EMC directive.

d) Yes No A remote On/Off switch for the inverter is to be located within the patient compartment. An indicator light is to be provisioned to indicate the presence of 220V power from the inverter.

e) Yes No 220V AC is to be distributed via a distribution board to 2 outlets. The distribution board shall be fitted with an earth leakage circuit breaker and a suitably rated overload protection breaker (6A max). Each outlet must contain a standard South African 3 pin 16A (Type D), a Euro (Type J) and a Schuko (Type F) socket. Each outlet to have its own on/off switch.

f) Yes No

of 19 An auto eject electrical input system is to be provisioned on the outside of the vehicle to allow connection to grid (shore) power. Upon sensing engine start, plug ejects from receptacle and away from vehicle path. After eject, weatherproof cover snaps into position over inlet. An indicator light is to be fitted inside the power inlet to indicate the presence of grid power.

g) Yes No The power inlet will auto-eject the power supply cable when the vehicle’s ignition switch is turned to the IGN position.

h) Yes No A 20 metre extension lead with matching coupler is to be provided

6.2 12V DC Power Yes No

a) Yes No A second, auxiliary battery (12V) is to be fitted. The battery must be a lead-acid, deep cycle battery with a minimum rating of 80A/h. The second battery is to be connected to the vehicle’s main battery via an automatic isolator/combiner.

b) Yes No The isolator/combiner must engage when either battery voltage exceeds 13.1V and disengage when combined battery voltage is below 12.8V. The Isolator/combiner is to have a continuous current rating of 120A (minimum). Both main and auxiliary side of the isolator/combiner to be fused (100A). The auxiliary battery 12V DC is to be distributed via a distribution board.

c) Yes No The distribution board is to be fitted with circuit breakers of suitable rating for the following circuits:  Siren/Amplifier.  Warning lights.  Interior lights.  12V DC sockets.

of 19  Hot Water Hand Washing Unit  Air Conditioning Unit

d) Yes No Two 12V DC Hella type sockets are to be fitted in the patient compartment – one left and one right in the centre.

e) Yes No The Hot Water Hand Washing Unit must switch on/off with the vehicle’s ignition switch but power must be provided by the auxiliary battery.

f) Yes No A 6 way blade fuse panel is to be fitted near the auxiliary battery. These fuses will be used for third party connections. The fuse panel must make provision for:  2-Way radio – 2A  eFuel – 5A  Vehicle tracking device – 5A  MI System – 5A  2 x Spare

EMERGENCY LIGHTING

6.3 a) Yes No 8-LED (2 rows of 4) Red Clusters to be used throughout except where otherwise noted. Cluster rows must be individually controlled and dual colour optional (e.g. red/white or red/amber).

b) Yes No Light bar above windscreen to have five forward facing clusters. One cluster at 45° and one cluster at 90° to be fitted on the left and right of the light bar.

c) Yes No On each side of the vehicle, one cluster to be positioned top rear, top middle, waist high rear, waist high middle. The end user may request that the two middle clusters be Amber or Red/Amber.

d) Yes No On the rear door(s), one cluster at top left, top

of 19 right, waist high left and waist high right. If, by opening the rear door(s), the top clusters are obscured, additional clusters must be fitted inside the door recess –one left and one right.

e) Yes No Two clusters to be fitted in the radiator grill (left and right). These cluster to be red/white. Two 4-LED clusters may be substituted for a single 8-LED cluster where the mounting of an 8-LED cluster is impractical.

f) Yes No A single, high intensity, dome style, flashing LED (red) to be fitted on each of the 4 corners of the vehicle at or near bumper height. These to be positioned for maximum protection from accidental damage.

g) Yes No A two channel flasher unit is to be used to flash all clusters. Refer to diagram 1.2 for channel configuration.

INTERIOR LIGHTING

6.4 a) Yes No All interior light to be rigid LED strip using 50/50 SMT Cool White LED at 30 LED per metre unless otherwise noted

b) Yes No Light switches for independent LHS and RHS interior light control to be located near the rear door.

c) Yes No Patient compartment ceiling, full length lights of three strips, two full length and one mounted over the storage/work area. The storage area and right hand strip are controlled by one switch, and the left hand by the other.

d) Yes No Where Applicable: Storage compartments with clear doors to be fitted with separately switched LED strip lighting (flexible/rigid). One switch for all compartments.

of 19 e) Yes No Where Applicable: Counter space to be lit by separately switched overhead LED strip behind diffuser lens.

f) Yes No A rear loading, LED 27 watt swivel mounted loading light should be fitted at the right hand upper corner of the rear door aperture. Switching for this light is to be located along with the interior light switch in the vicinity.

EXTERIOR LIGHTING

6.5 The driver and passenger door to be fitted Yes No with red LED strip light along the trailing edge of the door. 20cm per strip; 6 x 50/50 SMT LED per strip. Strip light to switch on when door is opened and off when door is closed (using existing door switches).

6.6 Output 200W (2 x 100W) with 2 speakers. Yes No

 Wail, yelp & phaser tones.  Dual tone (stereo) - one tone through each speaker.  Touch control panel.  Horn ring control (press twice to activate response mode - lights & siren on – press again to change tone; press twice to silence siren; press once to switch lights off.

PARK DISTANCE CONTROL

6.7 Park distance control to be fitted, with 4 x Yes No bumper mount sensors to detect the proximity of objects up to 1.5m away.

Features required:  Slow beeps are sounded when an object is detected with the 1.5 - 0.9m range  Fast beeps are sounded when an object is detected with the 0.9 – 0.45m range  A continuous tone is sounded if an object is detected with 0.45m

of 19  Auto-on when reverse gear is selected

6.8 Central Locking The patient compartment door’s locking system should be fitted with a manual override locking system, located in consultation with the end user, within the patient’s compartment.

7. PAINTING AND MARKING

7.1 Exterior: Yes No  Yellow and green segmented Battenberg style, high visibility markings made from reflective material on the LHS and RHS of vehicle (typical block size: 600 x 380 mm). Vinyl specification: engineering grade 7 year reflective vinyl.  Metro EMS shield on LHS and RHS with Protekta Glaze clear coat for added scratch resistance and UV protection. Size: 400 x 460 mm.  The word ‘Ambulance’ and ‘Ambulans’ to be displayed on the LHS and RHS respectively. Size: 829 x 100 mm.  Telephone icon with ‘10177’ on LHS and RHS  Vehicle call sign/fleet no. below emergency number on LHS and RHS  SA flag depicted on LHS and RHS  Provincial decal to be displayed on both cab doors. With Protekta Glaze clear coat for added scratch resistance and UV protection.  Star of life on Bonnet with Protekta Glaze clear coat for added scratch resistance and UV protection. Size: 350 x 325 mm.  The word ‘Ambulance’ to be displayed on bonnet, with a reflective strip below. Size: 700 x 85 mm.  The word ‘Diesel’ to be displayed next to the fuel cap

of 19  High visibility segmented chevron patterned reflective marking to cover the entire back panel of the vehicle. Vinyl specification: Orange and lime green 3M diamond grade.  Large call sign to be displayed on vehicle roof (approximately 785 x 355mm)  All digital print components printed on Avery/Orajet with minimum ink 4 year outdoor rating.

7.2 The words “No Smoking” and “No Eating” to Yes No be painted on the inside of the rear door where visible (or alternatively the international “No Smoking” or “No Eating” pictograph sign may be applied). This will also be required in the drivers compartment

7.3 All vehicles will be marked as per provincial Yes No end-user requirements in 3M Vehicle reflective materials, both standard and Diamond Grade.

8. BODY REFURBISHMENT & LIFESPAN

8.1 The ambulance conversion components must Yes No be manufactured in such a manner that they provide two lifespans of approximately 4 years each. After 4 years of normal service life, selected components should have the ability to be removed from the base vehicle and undergo refurbishment in preparation for fitting into a new vehicle, so as to provide an additional 4 years of service after refurbishment.

The refurbishment of these components should result in a minimum of a 20% saving against the cost of a brand new ambulance conversion, excluding equipment and base vehicle.

9. DRAWINGS AND PHOTOGRAPHS

of 19 The following detailed drawings shall be included with the BID documents:

1. Spare wheel mounting

2. Side view of Ambulance showing: - Total length - Loading height - Window/s position/s and dimensions - Overall height - Load distribution of complete Ambulance from body builder

3. Rear view of Ambulance showing: - Door dimensions - Interior dimensions - Plan view of Ambulance with proposed lay-out of equipment - Detail of attachments to hold drip bottles and stretcher anchoring devices - Detailed drawing of body construction showing material used and dimensions - Diagram of battery linking (management system)

4. Full vehicle wiring diagram

10. HOMOLOGATION & CERTIFICATION a) The conversion must be supplied complete with Natis documentation and certification including:

 A Certified Weight Bridge Certificate stating the Total Tare Mass of the Converted Vehicle.  All Ambulance Conversion Homologation Documentation.  A Manufacturer’s/ End Manufacturers Certificate Stating: Body conversion Number AND NRCS Natis Number applicable to the particular conversion.  Any other Information related to the Conversion. b) The unit should comply with all relative legislation pertaining to the conversion.

11. ADDITIONAL CONDITIONS a) The successful must construct a prototype within 5 weeks for inspection and testing by a representative of the Department of Transport for approval and/or possible alterations, before constructing any subsequent units. b) The prototype unit, when accepted, shall serve as a standard for the construction of further units.

of 19 c) The End-User reserves the right of inspection of the prototype, as well as of any other units, at any stage of their construction. d) A representative of the bid company shall be present during the inspections to record all faults and decisions for future reference

The End-User Department is at liberty to reject and return equipment supplied should there be any deviation from the information given in the above schedule or elsewhere in this bid and where relevant should there be any difference between masses given in the schedule and the actual mass measuring bridge figures

The completed vehicle must be handed over to the End-User Department with the following documentation. a) Certified weigh bridge certificate stating the total Tare mass b) Relevant body homologation documentation c) Manufacture certificate with body number, NATIS number and conversion mass

All Bidders must be registered as a Manufacturer, Builder and Importer of motor vehicles as per National Road Traffic Act 1996 Act 93 section 5

The installer of the Oxygen piping must issue a Test and compliance certificate. The installer of the Oxygen piping must issue a Test and compliance certificate.

GUARANTEE

The complete body must be guaranteed for at least four (4) years against any body rust or paint defects, fair wear and tear excluded.

All the electrical equipment including the warning lights and sirens must be guaranteed for 5 years.

DELIVERY

Bidders must specify dispatch dates clearly in terms of lead time, rate of dispatch and completion of contract.