European Commission for the Efficiency of Justice (Cepej)

Strasbourg, 16 November 2015

CEPEJ/ODJ(2015)2Prov

EUROPEAN COMMISSION FOR THE EFFICIENCY OF JUSTICE (CEPEJ)

26th plenary meeting - draft agenda

Thursday, 10 December 2015 (9 am) - Friday, 11 December 2015 (6 pm)

Strasbourg – AGORA building

Room G03

Documents preceded by the following diagram will be submitted for examination by the

CEPEJ in view of their adoption

The working documents are available on the CEPEJ restricted website

For further information, please contact: [email protected]

DRAFT AGENDA

Thursday 10 December, 9.00 to 11.30

Study session: Leading Change to Cyberjustice

1. How to conduct the change towards Cyberjustice ?

· François Paychère, chairman of the CEPEJ-GT-QUAL · Harold Epineuse, scientific expert, project manager at the « Institut des Hautes Etudes sur la Justice », France

2. Presentation of Cyberjustice systems from member countries: gains, potentials and challenges

3. Discussion on the issues identified and the possible evolutions

· Round table

*** 1. Information by the President, members and the Secretariat of the CEPEJ

2. Recent developments in the judicial field in the Council of Europe member states

Delegations are invited, if they so wish, to inform the CEPEJ on recent significant developments in their countries in the judicial field since June 2015, where appropriate.

3. CEPEJ co-operation programmes

i. Albania – Support to the efficiency of Justice (SEJ) – Joint programme with the European Union

Rapporteur: Jacques BÜHLER (Switzerland)

ii. Programmatic Co-operation Framework (EU – CoE) for the countries of the Eastern partnership

· Azerbaijan - Rapporteur: Secretariat

· Republic of Moldova - Rapporteur :Frans van der Doelen (Netherlands)

iii. Croatia - Improvement of the way cases are handled by the judicial system and introduction of SATURN time management tools in the courts – Co-operation with the Norway Grants

Rapporteur:Secretariat

iv. Turkey - Developing mediation practices in civil disputes – Co- operation with the Swedish agency (SIDA)

Rapporteur: Secretariat

v. Kosovo 1 - Supporting court efficiency

Rapporteur: Nikola PROKOPENKO (“the former Yugoslav Republic of Macedonia”)

vi. Towards Strengthened Democratic Governance in the Southern Mediterranean – Joint programme with the European Union

· Morocco - Rapporteur : Jacques BÜHLER (Switzerland) · Jordan - Rapporteur: Audun BERG (Norway) · Tunisia - Rapporteur : François PAYCHERE (Switzerland)

vii. Perspectives for further co-operation

working document Methodology for implementing CEPEJ Co-operation Programmes CEPEJ-COOP(2015)9

4. Evaluation of European judicial systems Rapporteur: Jean-Paul JEAN (France), Chair of the CEPEJ-GT-EVAL

i. Evaluation report – 2014-2016 cycle · Specific IT Scheme · Quality of the responses · New way of presentating data · Peer evaluation

- 2015: Lithuania, Slovakia - 2016: Serbia ; other proposals

ii. CEPEJ co-operation with the Department for the execution of the judgments of the European Court of Human Rights

iii. CEPEJ’s Study for the “EU Justice Scoreboard”

reference documents

Peer evaluation report (Vilnius, Lithuania, 27-28 May 2015) CEPEJ-GT-EVAL(2015)8

Report of the 28th meeting of the CEPEJ-GT-EVAL CEPEJ-GT-EVAL(2015)18 (under preparation)

5. Quality of justice (CEPEJ-GT-QUAL)

Rapporteur: François PAYCHĖRE (Switzerland), Chair of the CEPEJ-GT-QUAL

i. Examination, with a view to its adoption, of the draft Guide of best practices in the field of enforcement

Working document Draft Guide of best practices in the field of enforcement

CEPEJ(2015)10 (under preparation)

ii. On-going work of the GT-QUAL · Structural measures prior to the introduction of effective remedies · Definition of indicators of the quality of justice

reference document Report of the 18th meeting of the CEPEJ-GT-QUAL CEPEJ-GT-QUAL(2015)9 (under preparation)

6. SATURN Centre on judicial time management: information on the on-going activities Rapporteur: Jacques BÜHLER (Switzerland), Chair of the Steering group of the SATURN Centre

i. Examination, in view of its adoption, of the draft Guide on implementation of the SATURN time management tools in courts

working document

Implementing the SATURN time management tools in courts -

Draft guide CEPEJ(2015)11

ii. Compilation of definitions

working document Compilation of definitions used by the CEPEJ working groups CEPEJ-SATURN(2015)8

iii. Update of Recommendation Rec(86)12 concerning measures to prevent and reduce the excessive workload in the courts

reference document

Recommendation Rec(86)12E concerning measures to prevent and reduce the excessive workload in the courts

working document

Opinion aimed at proposing to the CDCJ an update of Rec(86)12 to the members States concerning measures to prevent and reduce the excessive workload in the courts

CEPEJ(2014)19

iv. On-going work of the CEPEJ-SATURN

7. Activity programme of the CEPEJ for 2016-2017

working document Draft activity programme for 2016-2017

CEPEJ(2015)12

(under preparation)

8. Relations between the CEPEJ and the other bodies of the Council of Europe i. Consultative Council of European Judges (CCJE) ii. Consultative Council of European Prosecutors (CCPE) iii. European Committee on Legal Cooperation (CDCJ)

9. Other co-operation with the European Union: last developments within the European Union in the judicial field

Rapporteurs: Laurent THYES (Luxembourg) and Frans van der DOELEN (The Netherlands) on behalf of the outgoing and incoming presidency of the European Union

10. European Day of Justice (Secretariat) and Crystal Scales of Justice

i. Initiatives awarded within the framework of the “Crystal Scales of Justice”: · The Judicial Institute for Scotland (United Kingdom), initiative “The Judicial HUB”;

Alistair JM DUFF, Director of the Judicial Institute for Scotland

· Court Administration of the Republic of Latvia, initiative "Recording of court hearings with technical means";

Andreta SKRASTINA, Director of the Department of Courts and Land Registry

· Dutch Legal Aid Board (The Netherlands), initiative "Online Dispute Resolution (ODR) for Relational Disputes";

· High Judicial Council of Serbia, initiative "Model Court Guideline for the Basic and Higher Courts in the Republic of Serbia".

Aleksandar Stoiljkovski, member of High Judicial Council of the Republic of Serbia

ii. Frequency for organising the Crystal Scales of Justice

11. Observers to the CEPEJ

Organisations who have been granted observer status with the CEPEJ are entitled, if they wish, to make an oral presentation of their current activities relevant to the CEPEJ and/or submit a written information to the Secretariat which could be distributed during the meeting.

12. Any other business

general background documents Abridged Report of the 25th plenary meeting of the CEPEJ CEPEJ(2015)8 CEPEJ 2014 Activity report CEPEJ2015)9

Draft agenda of the CEPEJ meetings for 2016