Royal Welsh College of Music and Drama

Vice Principal Resources (Chief Operating Officer) Further Particulars

ROYAL WELSH COLLEGE OF MUSIC AND DRAMA Part of the University of Glamorgan Group

Vice Principal (Resources) - (Ref: RWC013)

The College is seeking an energetic, experienced individual who will enjoy working in an institution dedicated to professional training for the music and theatre professions within a highly developed, student-focused ethos. The successful candidate will be of the highest calibre and professional integrity and will have the opportunity to make a major contribution to the future of the College. The successful candidate will be expected to assume a wide range of managerial responsibilities, deputising for the Principal as appropriate.

The successful candidate will possess – or will need to rapidly develop – an understanding of the educational, cultural, geographic and economic life of Wales and the UK and will be an advocate for promoting the arts as an essential element in a civilised society.

The successful candidate will manage a wide-range of the college’s resources including Estates, Finances, Academic Services, Student Services, Catering, HR and Commercial activity.

The post of Vice-Principal Resources (Chief Operating Officer) is a senior position and is line-managed by the Principal.

Closing Date: 12th Ocotber 2012 Vice Principal Resources (Chief Operating Officer) Further Particulars

FURTHER PARTICULARS FOR THE POST OF VICE PRINCIPAL

ELIGIBILITY TO WORK IN THE UK

RWCMD has a legal responsibility to ensure that all employees are eligible to live and work in the UK.

For academic and research vacancies or those that require highly specialised skills and qualifications, we will often be able to obtain a ‘Certificate of Sponsorship’ for a suitably qualified applicant who is not currently eligible to work in the UK, if there are no suitable ‘resident’ candidates i.e. European Economic Area.

For vacancies that are not academic, research or highly specialist, however, it is extremely unlikely that a certificate of sponsorship would be granted. It is an essential requirement that before submitting an application form you confirm your eligibility by visiting the Home Office website http://www.ukba.homeoffice.gov.uk/workingintheuk/. Here you will find useful information on the Points Based Immigration System, along with a convenient Points Calculator.

JOB DESCRIPTION

Responsible to: The Principal (Hilary Boulding)

Job Description The Vice-Principal Resources (Chief Operating officer), a member of the Senior Management Team, is responsible to the Principal and has an over-arching responsibility for all resource issues on a cross- College basis and will make a substantial contribution to the overall management of the College and its future strategy.

They will provide financial advice to the Principal, the Senior Management Team and the Board of Directors. They are responsible for managing internal and external audit, College policies, regulatory compliance, and financial management.

The main duties of the post are:

1. College Management 1.1 to deputise for the Principal as appropriate 1.2 to serve as a member of the Senior Management Team 1.3 to attend meetings of the Board of Directors and appropriate sub-committees of the University of Glamorgan Board of Governors 1.4 to participate in the formulation and execution of College policy 1.5 chair the cross College Venues Group Committee 1.6 to take overall responsibility for the management of all non-academic related staff 1.7 to participate in the staff appraisal process and to advise the Principal on pertinent staffing issues

2. Financial Management 2.1 To take overall responsibility for:

 the preparation of financial forecasts, estimates, annual financial statements and other financial related statistics  liaison with the College’s external and internal auditors  the provision of advice on all financial and procurement matters  systems of financial control Vice Principal Resources (Chief Operating Officer) Further Particulars

 general financial administration Vice Principal Resources (Chief Operating Officer) Further Particulars

3. Estates and Facilities 3.1 To take overall responsibility of the College’s estates and facilities and their development

4. Human Resources 4.1 overall responsibility for the College’s personnel policies and procedures 4.2 effective management of the College’s human resources 4.3 manage the Service Level Agreement for HR services, currently provided by the University of Glamorgan

5. Commercial Activity 5.1 to take overall responsibility for:  Venues Operation  Commercial activities including hires  Catering Contract with external suppliers

6. Student Services 6.1 to take responsibility for:

 liaison with the Students’ Union  assistance and monitoring of the SU finances  provision of financial advice to students  student welfare and support  ensuring appropriate pastoral care of students

7. Academic Services 9.1 To take overall responsibility for the College’s Academic Services Department

8. Information Systems 9.1 To take overall responsibility for the College’s Information Systems

9. Health & Safety 10.1 To take overall day-to-day responsibility for health and safety within the College 10.2 Designated health and safety officer

10. Professional Networking 11.1 To maintain effective relationships with the appropriate professional bodies and higher education networks

11. Other 12.1 To undertake, from time to time, such additional duties as may be reasonably required by the Principal

General Conditions The post holder must become familiar with, and adhere to, the College’s policies, procedures and guidelines and must at all times carry out their responsibilities with due regard to the College’s Equal Opportunities Statement/commitment to equality. The post holder must accept responsibility for ensuring that the policies and procedures relating to Health and Safety in the workplace are adhered to at all times. The post holder must respect the confidentiality of data stored electronically and by other means in line with the Data Protection Act. All members of staff are required to be professional, cooperative and flexible, in line with the needs of the post and College. Vice Principal Resources (Chief Operating Officer) Further Particulars

PERSON SPECIFICATION Education Education Essential Desirable a) Degree or equivalent professional financial qualification

Knowledge & Experience Knowledge & Experience Essential Desirable b) Knowledge and Experience in at least on of the following areas in a significant organisation: c) Managing a large and complex budget d) Managing a range of resources including HR e) Managing the commercial operations

Skills & Abilities Skills & Abilities Essential Desirable f) Communication and inter-personal skills: the ability l) Ability to speak Welsh and/or an to form successful and productive working understanding of Welsh relationships with members of staff and students at Language considerations given a time of development and change and with the College’s position in a external partners and stakeholders bilingual nation g) Strategic, policy and planning skills: the ability to think strategically, to draft policy and to generate and manage complex initiatives. h) Leadership and Management skills: the ability to motivate and encourage others, to demonstrate strong leadership skills and to manage performance. i) IT skills: facility in the use of IT as an effective administrative tool

Other Other Essential Desirable j) A flexible, collaborative and innovative approach k) Willingness to work flexible hours and to travel as necessary Vice Principal Resources (Chief Operating Officer) Further Particulars

CONDITIONS OF SERVICE

The successful applicant will be appointed to the post of Vice Principal in the service of RWCMD.

CONTINUOUS SERVICE

In the case of redundancy, payment will be calculated in accordance with the Redundancy Payments (Continuity of Employment in Local Government, etc) (Modification) Order as amended.

STAFF APPRAISAL AND DEVELOPMENT

You will be required to participate in the Staff Appraisal and Development Scheme for Staff.

This Scheme is the means by which your individual work objectives will be set, annually. It is also the means by which your learning, training & development needs will be identified to support you, throughout your employment with RWCMD, in the achievement of your objectives. RWCMD expects a commitment to such personal development from all its staff, and it is intended that this should be planned, and effectively evaluated to assess its impact upon performance.

Staff Training & Development is therefore recognised as a fundamental part of the College’s Human Resources Strategy and is an important key to the achievement of the College’s Vision and Strategic Goals.

HOURS OF WORK/WORKING ARRANGEMENTS

The hours of work are not specified but the nature of the post is such that you are expected to work the hours that are reasonably necessary in order to fulfill your duties and responsibilities.

LEAVE

The annual leave entitlement is 35 days plus statutory and other holidays.

DURATION

This is a permanent appointment.

PENSION ARRANGEMENT

You will have the option of joining the Local Government Pension Scheme and contributions will be made at rates of between 5.5% and 7.5% of gross salary dependent into which pay band your salary falls; or you can take out a personal pension with an approved provider.

TERMINATION

The appointments are terminable on either side upon six calendar months notice from RWCMD and six calendar months from the individual (other than in exceptional circumstances). Vice Principal Resources (Chief Operating Officer) Further Particulars

MEDICAL CLEARANCE

All posts in the RWCMD are offered subject to medical clearance. If appointed, you will be required to complete a questionnaire (confidential to the University of Glamorgan’s Medical Adviser) detailing your medical history, and you may be requested to attend a medical examination.

PROBATION

New entrants to the service of the RWCMD are appointed subject to a probationary period of not normally more than 12 months, during which time we will seek to confirm their suitability for the post.

HEALTH & SAFETY RESPONSIBILITIES

All staff are responsible for the health and safety of both themselves, and others upon whom they may have an effect. All staff must co-operate with the College in achieving its Health and Safety objectives. Additionally, each Line Manager is responsible for the detailed adoption of the College’s Health and Safety Policy, within their span of control.

APPOINTMENTS PROCEDURE

Referees

Candidates should note that the College normally contacts referees for those shortlisted without further advice to candidates.

If you do not wish a referee/s to be contacted, prior to interview, you should state this clearly.

Internal candidates should supply details of one referee only, being their Head of Department or Line Manager. External candidates will be asked to supply three referees.

PROGRESS OF APPLICATIONS

If you are successful in being selected for interview for the above post, you will be notified within 6 weeks of the closing date. If you have not heard by this date, then you should assume that your application has been unsuccessful on this occasion.

In the meantime, I would like to take this opportunity to thank you for your interest in the Royal Welsh College of Music & Drama, and to wish you luck in your application.

Closing Date: 12th October 2012